See Let Outlook decide the best message format to use to learn how to configure Outlook Contacts to choose the best message format for Internet addresses. In most cases, you should "Let Outlook decide".
We have instructions for adding contact photos to a large number of Contacts at Batch Import Photos into Outlook Contacts
Do you want to add more than 3 email addresses to an Outlook contact? See Contacts with more than three email addresses for one solution.
To add more contacts folders to Outlook and enable the new folders as an address book, see Create a new Contact folder and enable it as an Outlook Address Book.
Printing & Merging
- Add Attachments and Set Email Fields During a Mail Merge
- Create a Letter to a Contact using VBA
- Create Envelopes and Letters using Word
- How to Print an Exchange Distribution List
- How to Print Outlook Address Books
- Inserting Addresses into Word Documents
- Printing Labels or Envelopes for Contacts
- Start a Word letter from an Outlook contact
Distribution Lists
- Add a Category to Contacts in a Contact Group
- Create a Contact Group from a List of Addresses
- Create a Contact Group to quickly send email to a multiple people
- Create Individual Contacts from a Distribution List
- Creating Distribution Lists from Address Lists
- Find the Distribution Lists a Contact Belongs to
- How to Forward a Contact Group
- Import a distribution list from the PAB
- Outlook and Exchange Distribution Lists
- Send Messages Using Additional Office 365 Exchange Addresses
- Use VBA to Create a List of Exchange GAL Members
- Using Categories for Dynamic Distribution Lists
- Using Large Distribution Lists
Address Book Display
- Contacts are missing when you click the To button
- Converting from a MAPI Address Book to Contacts
- Copy GAL Addresses to Outlook and Make the GAL Portable
- Display Public Folder and Other Contacts in the Address Book
- Enable BCM Contacts as Outlook Address Book
- Enabling the Contacts Folder as an Address Book
- Hiding Global Address Book Fields
- Imported Addresses are Missing from Address Book
- Make the Address Book show only e-mail addresses, not fax numbers
- Outlook Address Book Search Order
- Outlook Contacts, Address Book, and Autocomplete
- Outlook's Address Book is Empty
- Quick Steps Address Book Bug (Fixed)
- Understanding Outlook's Auto-Complete Cache (*.NK2)
- Use VBA to Create a List of Exchange GAL Members
Name Resolution
Outlook use both auto-complete and auto-resolution to aid you in addresses messages.
See:
- Can you control which addresses are listed in autocomplete?
- Contact Groups aren’t listed in autocomplete
- Could not complete the operation. One or more parameter values are not valid.
- How to delete Autocomplete’s Other Suggestions
- Moving Outlook's auto-complete address list to a new account
- Suggested Contacts and Auto-Complete Lists
- The (good) Autocomplete list is back
- Understanding Outlook's Auto-Complete Cache (*.NK2)
- Using Automatic name checking or Autocomplete
To remove a name from the auto-complete list in Outlook 2002 and up, press Delete when the name pops up as you type into the To box. To clean up the entire list, see: How to reset the nickname and the automatic completion caches in Outlook (MSKB)
Contact Form
More from Outlookcode.com:
Microsoft Outlook Contact Forms -- quirks and limitations
Creating a "New Fax to Contact" Action
Changing the Display Order for Outlook Contacts
Required Categories Contact Form
Import/Export
- Automatically Add Addresses to Outlook Contacts
- Converting Addresses to or from Outlook
- Converting from a MAPI Address Book to Contacts
- Import vCards into Outlook
- Transfer Outlook Contacts to Kindle Fire and Android tablets
Sharing
Other
- Combine Duplicate Contact Items
- How to Change the Mapping Service used by Outlook's Map Link
- Problem: Opening a vCard Crashes Outlook
- To Link an Outlook Item to a Contact
- To Log a Phone Call to a Contact
Creating Distribution Lists from Address Lists
Create an Outlook Contact Group from a list of addresses using only copy and paste. No need to create contacts for the addresses first.
Show the Home Address on a Contact Form by Default
How to customize Outlook Contacts so that the Home address is the default address for all new contacts.
Macro to Swap First and Last Name Fields
Outlook lets you set the default full name order in Options. You can choose between 'First (Middle) Last' or 'Last First' (no comma separator), as well as 'First Last1 Last2'. The traditional format of 'Last, First', with a comma separator, is also supported by default. Outlook is smart enough to properly assign the names to
Bulk Move Phone Numbers to a Different Phone Field
How to use VBA to move Outlook's Contact phone numbers to a different phone number field. This is useful when syncing smartphones that support different fields.
Bulk Change File As Format for Contacts
Outlook Contacts offer a number of File As formats and this format can be used for the contact's name display in the Address Book. If you want to change the FileAs format on all of your contacts at once, you can use VBA. Complete, ready-to-use code is available.
Bulk Change Email Display Name Format
Use a macro to make changes to any Outlook contact field, by folder or by selection.
Save New Contacts to iCloud Contacts
Although you can't save new contacts directly in the iCloud contacts folder unless you select the iCloud Contacts folder before opening the new Contact form, there are a couple of options available to move new contacts to the iCloud.
How to Change the Mapping Service used by Outlook's Map Link
How to change the Map service that Outlook uses for the MapIt feature in Outlook Contacts to use your favorite map website.
Let Outlook decide the best message format to use
A contact in Microsoft Outlook can have up to three e-mail addresses and for each address, you can select the format that Outlook should use for sending e-mails. Your choices are: Let Outlook decide the best sending format Send using Outlook Rich Text format Send Plain Text only These can be changed one at a
Show Contact Linking fields in Outlook
Outlook has a neat feature called Contact Linking that allows you to link a contact with any appointment, task, other contacts, or even email. In Outlook 2013, you need to edit the registry to enable it.