Tools in the Spotlight
Attachments Processor allows extracting attachments from the incoming messages and save them to your hard disk (extracted attachments are replaced in the incoming message with a link to the file on the disk or a text file with an attachment description as well and a link to it). Attachments Zip Compressor: allows automatic archiving the attached files by ZIP both for incoming and outgoing messages. It can create self-extracting archives and password-protected archives. Blocked Attachments management: utility for managing the list of attachment types, which are blocked by the Outlook security system. | |
Sperry Software's Auto Print Pro for Outlook add-in is similar to their Auto Print tool, except that instead of being forced to print to a single printer, this add-in will allow you to set up a number of different "rules" so that emails from this person go to this printer, emails from that person go to that printer, etc. And just like the original add-in, this one will allow you to print just the emails, just the attachments, or both... with an unlimited set of rules. | |
File emails via eFiler Outlook toolbar into LAN and Cloud file systems (Google Drive, DropBox, OneDrive and WebDAV for Sharepoint, ODB, Box, DriveHQ etc.) in msg format with definable filenames to keep within Mailbox size limits and archive emails securely. File into predicted folders, drag and drop or by eRules to automate repetitive filing. Mobile filing for iPhone, Android, OWA by IMAP. Fast indexing search to find and use saved emails as if still in Outlook. Autosave for offsite backup. For all Outlook 2003, 2007, 2010, 2013, 2016. Free 14 day trial. | |
File emails from Outlook into project or client folders automatically. Match email addresses, project numbers, client names or references to a folder name located anywhere on your network. Watch as the bulk of your emails are automatically filed (ZERO clicks!) and finish the task with manual filing for emails that do not fall within the scope of a project or client folder. Organize filed emails into relevant sub-folders within your mailbox and auto purge dated email over time. Supports Outlook 2007, 2010, 2013 & 2016 | |
IMI Attendees Print is small utility specially designed for Outlook users to print the names of the people who have been invited to a meeting. Obtain information for Meeting Request items from any Outlook Calendar. Print the names of the people who have been invited to a meeting and print the response status - Accepted, Declined, Tentative, or None. Save and export report in Word, Excel, RTF, PDF, or HTML format. Compatible with Outlook 32-bit versions and Exchange Server. | |
Print Tools for Outlook will help you automatically print incoming and outgoing messages with attachments (as well as messages and attachments separately). The plug-in automatically unpacks and prints packed .ZIP and .RAR attachments, and supports manual and automatic modes. Used with Microsoft Outlook rules, the Print Tools plug-in allows you to create a system that will automatically print messages and/or attached files. You can specify (or forbid) which file types will be printed or print an attachment separately from its message. |
Tools
Add Email Address is an Outlook add-in that puts people you reply to in Contacts. It can also scan your Inbox and create contacts out of all those email addresses. It now supports Outlook 2010, both 32-bit and 64-bit. | |
Client-based notification tool for Outlook folders, including Exchange Server public folders. Now supports Windows Vista and Microsoft Office 2007. Freeware. | |
Sperry Software's Auto Print Add-In for Outlook has support for Outlook 2010, both 32-bit and 64-bit. In addition, it now has the ability to print emails and/or attachments to any printer, not just the default printer. Margins, number of copies, print first page only - many new options are also now available, and Sperry Software now has fully functional 14-day trial versions on its entire product line. | |
Auto-Mate is an Outlook utility that allows you use define rules to move mail from your Inbox (or other folders) based on several criteria, including the age of the message. While Outlook rules only run as messages are downloaded or when you click Run Rules now, Auto-Mate rules run on a schedule, enabling you to apply rules to messages that have been in your Inbox for a given number of hours, days or weeks. Available in Standard or Pro Version. Outlook O365, Outlook 2019 as well as Outlook 2010, 2013, 2016, 32 and 64 bit editions. Version 12. | |
Offers "Reply As Folder" functionality with option to force the use of the From address when replying as folder (controlled centrally). Sent items can be filed in a sent items sub folder. Appends Company Signature based on sender domain Suffix. By default, it blocks external mail sending except From group folders. Has centralized application management and error logging. Trial version available. | |
CodeTwo Exchange Rules Pro goes beyond standard transport rules on Microsoft Exchange 2019, 2016, 2013, 2010 or 2007 and lets you fully control mail flow, filter messages as well as add signatures and branding to your business emails. It gives you everything Exchange offers plus a lot of advanced features Exchange is missing, which admins consider a must-have in their daily work. Quickly create email forwarding rules for groups, set up auto-responders, filter or block incoming and outgoing messages, control email contents, rewrite sender's addresses, tag messages, add signatures and disclaimers, and more. | |
ContactCopy creates Outlook contacts from text containing contact information (like email signatures, contact data on websites, etc.) ContactCopy recognizes addresses and phone numbers from the USA and more than 20 European countries. | |
This add-in ensures that any email placed in the given folder will be automatically forwarded to the predefined email address. You have to create a top-level folder named "DropToForward" and any number of subfolders inside it. Each subfolder name will be used as the email address to which the dropped message will be sent. | |
eeminders gives you an uncluttered inbox that shows you what you need to work on, in the order that you want to work on them. Defer/snooze emails out of your inbox and have them magically appear back when you actually need them. Get email reminders to follow-up on important emails right in your inbox. Get reminders for non-email actions in your Inbox. Prioritize or schedule your emails in the order that you need to work on them and more... Supports Outlook 2007, 2010, 2013 and 2016 (32bit and 64bit). Free 30 day trial available | |
One of the utilities in the MAPILab Toolbox, Email Scheduler allows you to chedule messages to be sent at specific date/times or intervals by setting up a task for each message. MAPILab Toolbox is a set of 18 different add-ins for Outlook. | |
Automatically downloads emails from web forms and third party sites, processes them into Outlook and assigns follow-up whenever a lead fills up a Web Form on your web site. Send an Auto-Response Email to the incoming email and also Distribute the Lead email among your Lead Processing Team. Can also create contacts from structured text files, in addition to mail messages.(Formerly Web Response Grabber) | |
Create and send personalized individually addressed e-mail messages using an easy Wizard in Outlook - plain text, HTML or rich text. Your recipient list can be in Outlook, Exchange Global Address Lists, Excel or Access files. You can use Categories or Distribution Lists to keep mailing lists. You can even defer and batch send your emails to get around ISP restrictions. Outlook based solution for e-mail newsletters, business announcements and sales & marketing emails. Supports Outlook 2000, 2002, 2003, 2007, 2010, 2013 and 2016 (32 and 64bit). | |
EmptyJunk is a Power Automate flow that moves any email delivered to the Junk Email folder to the Inbox folder. Why? To bypass the junk email filtering. Many people prefer not to use the built-in spam filtering. As you know, Microsoft 365 (Office 365) has no setting to disable or enable the Junk email filter completely. This flow solves the problem tenant-wide. It periodically moves messages form the Junk Email folder to the Inbox folder in each user mailbox. | |
Addin for Outlook 2000 or later that monitors a particular file for changes and automatically sends an update to a list of recipients with the latest file attached. | |
Kernel Attachment Management is an add-in utility that processes and saves attachments of incoming and existing emails as per specified criteria and also leaves a link to the saved location for easy accessibility. Fully functional free trial of the software is also available for the period of 30 days. | |
Lucatec Mask Add-in for Outlook is used with Exchange server accounts, allowing replies from a shared mailbox or public folder, automatically entering the folder or mailbox's email address in the From field. Lucatec Mask will automatically determine the correct sender address to use based on the mailbox or public folder the user is currently using in Outlook. It also offers the option to move or copy the sent message to the relevant account's Sent Items folder (or Public Folder). It supports shared Exchange Server accounts and Public Folders with email addresses. Works with Outlook 2000-2010. Version 3 | |
NEO Pro is an email organizer and search engine for Outlook that indexes emails (including multiple message stores), as they are sent and received, into convenient virtual folders such as Correspondent, Date, Attachment Type and Category for instant access. NEO Pro introduces Conversation View, which allows users to expand the thread in the message list. Includes email notation so that users can add notes to individual messages for future reference. | |
OOF (Out Of Office) Automation is a VBScript-based automation of switching the OOF Assistant on automatically when the respective user has entered an "away" appointment and back to off when there is no "away" appointment anymore. | |
With OOF-Admin you can manage the Out of Office settings of Outlook/Exchange users: Out of Office message text and status (fully compatible with extended Out of Office features of Outlook 2007 with Exchange 2007).Out of Office rules (Enable/Disable rules, Create new rules, Delete/Modify existing rules; Folder Permissions. | |
Reset the Microsoft Exchange Out of Office Assistant to send Out of Office notification mails more than once. | |
Symprex Out-of-Office Manager is a simple solution to allow central management of out-of-office assistant settings and messages in your organization on Exchange 2013, 2010 and 2007. | |
Email Merge Personalized Individually Addressed Invitations, Greetings and Sales Letters at the click of a button. Supports Outlook 2000,2002, 2003 and 2007, with or without Word as Editor. | |
File 90% of your emails at the click of a button. Manage your Inbox and Sent Items folders. Move emails out of the Inbox to the correct folder at the click of a button. QuickFile remembers the folders used for each person and presents a short customized list each time. Use the same list to Send&File in one step instead of having to go back to your Sent Items folder. Plus many more email management features such as one-click creation of task/appointments from emails, newsletter processing, deferred non-urgent emails and much more. | |
COM add-in for Outlook that automatically fills in the correct From address when the user is responding to a message in another user's Exchange mailbox. (Use it with the UniSent add-in from the same site. UniSent keeps the outgoing messages in the Sent Items folder of the other users mailbox.) | |
Prevent email mistakes with the updated Safeguard Send add-in for Outlook 2016. It checks outgoing emails after you click the Send button to make sure that you're sending to the right recipients, that you're not sending emails with sensitive or classified keywords, anytime you're sending emails outside the company domains, and 12 other outgoing email checks that Outlook doesn't do. It warns you before the email goes out plus it can take 4 other actions on the email before it goes out, even auto adding a BCC recipient. | |
Set up automatic forwarding of either all messages or only messages that meet certain criteria. You can choose what information goes into the forwarded message -- subject, received time, sender, message body. | |
Send Guard will detect and prompt you whenever you make any of these mistakes and more: forget to send an attachment you promised in a message, Reply-to-All or forget to Reply-to-All, send emails using the wrong email account, send emails with blank or incorrect subjects, said something you oh-so-knew-better than to say. | |
Use Single Click Filing for Outlook to file your messages in Outlook. You can define up to 10 filing folders each with its own toolbar button and use the corresponding shortcuts (Alt+1, Alt+2, ... , Alt+0) to quickly and easily file messages. Free trial. | |
COM add-in for Outlook 2000 or 2002 to tag incoming mail messages with information from a database, so you can more easily identify messages from clients. Also checks for large or missing attachments on outgoing messages. |
More Information
- Contact Management Tools -- Many of these utilities include autoresponders as one method of managing communications with contacts.
- Content Control Tools -- Includes tools to filter incoming and outgoing messages for content and attachments
- Message Extraction Tools -- To pull information automatically from incoming messages for use in databases, replies, etc.
- Pager Tools -- To automatically forward messages to a pager
- Notification Tools -- For enhanced alerts when new messages arrive
