Sending and Retrieval Tools

Always Bcc

Sperry Software's Always BCC add-in for Outlook is being released for Outlook 2010. The add-in automatically adds a CC/BCC email address to all outgoing emails - making it perfect for compliance reasons. It can also include a cc or a bcc based on conditions you set up, for instance if you are sending from a particular account. The add-in now works with both 32-bit and 64-bit Outlook.

Attachment Forget-Me-Not

The Attachment Forget-Me-Not Outlook add-in scans each outgoing email for phrases like "see attached" or "draft version". It then asks you if you meant to attach a file before sending the email, giving you a chance to insert the attachment. Version 4.0 is being released that works with both Outlook 2010 32-bit and Outlook 2010 64-bit.

Email Redirect

Redirect individual messages (resend with original headers so the reply goes back to the original sender) instead of forwarding them. Part of the Mapilab Toolbox.

Email Scheduler

One of the utilities in the MAPILab Toolbox, Email Scheduler allows you to chedule messages to be sent at specific date/times or intervals by setting up a task for each message. MAPILab Toolbox is a set of 18 different add-ins for Outlook.

EmailMerge Pro for Outlook

Create and send personalized individually addressed e-mail messages using an easy Wizard in Outlook - plain text, HTML or rich text. Your recipient list can be in Outlook, Exchange Global Address Lists, Excel or Access files. You can use Categories or Distribution Lists to keep mailing lists. You can even defer and batch send your emails to get around ISP restrictions. Outlook based solution for e-mail newsletters, business announcements and sales & marketing emails. Supports Outlook 2000, 2002, 2003, 2007, 2010, 2013 and 2016 (32 and 64bit).

Follow Up Reminders

Sperry Software's Follow Up Reminders add-in for Outlook is being released for Outlook 2010. The add-in reminds you about emails that have not been responded to. It features a revamped user interface including quick snooze buttons, resizable reminder windows and more. It also now has the ability to automatically create Outlook appointments (or tasks) when you send emails. The add-in now works with Outlook 2010, both 32-bit and 64-bit.

Schedule Recurring Email

Schedule Recurring Email schedules email to send later. The maximum number of emails that can be scheduled can be in the hundreds. You can schedule emails that go out hourly, daily, monthly, early, or randomly. The monthly and yearly patterns can be adjusted by a number of days so that schedules like "2nd to last workday of the year" or "3 days after the first Tuesday of every month" can be specified. Works with all Outlook accounts, including IMAP and Outlook.com.

Topalt ScheduledSend for Outlook

Use ScheduledSend for Outlook to send emails on a schedule. Set a schedule and recurrence as Outlook appointment and send emails on a later date. The add-in adds a separate calendar where all your scheduled emails are displayed in a familiar fashion.

3StepShare

3StepShare is designed to facilitate the sharing of Outlook folders (calendar, contact, task and email) without the need for Exchange, server computers, monthly hosting fees, or a computer specialist to install and keep it running. See for yourself just how easy 3StepShare makes sharing Outlook calendars, contacts, tasks, and email with your colleagues and friends. Trial version available.

4Team Email Responder

Email Responder plug-in for Microsoft Outlook is an out-of-office assistant. Auto reply with away message templates; change your status and reply templates remotely. Change or schedule your free-busy status manually (Away, Out of Office, Vacation, Tentative, Custom) or use you Microsoft Outlook Calendar or Skype availability status. Auto response to selected Contacts or Distribution lists only. Enable Microsoft Outlook auto forward. Windows 10 and Outlook 2016 support.

4Team Send2

Create distribution list and send bulk e-mail to recipients by pulling out them from selected Microsoft Outlook folders, e-mails, contacts, meetings, or tasks in one click. Plug-in integrated in Microsoft Outlook actions menu, shortcut menu, into toolbar, and right-click item menu. Add recipients to Distribution list that already exists. Add recipients to new e-mail "To", "CC", or "BCC" field in one click. Time-saving tool for routine tasks. Version 1.41

4Team SendLater

SendLater is a free Outlook add-in e-mail scheduler with recurring email option. Prepare all your email notifications and reminders in advance and schedule their delivery. Re-send email automatically if a reply is not received. Set up repetitive follow-up emails at comprehensive time intervals. When sending recurrent emails, you can set path to CSV file and load recipients from that CSV file automatically. Send recurrent "Daily" and "Weekly" emails on custom times. Emails will be sent even when Outlook is not running.

Attach2Link

Attach2Link replaces large attachments with a "blind-link" in the message and stores the original file on a website through an FTP transfer or Web-http transfer. Slimmed down messages can be sent without fear of rejection and local storage space is dramatically reduced as attachments are replaced by a link to a file remotely stored.

Attachment Manager for Outlook

Attachment management addin for Outlook enables you to detach attachments and embedded images as files in a local or network drive and link them up within the emails, for easy reference and retrieval. Remove links and re-attach files back when required, or when replying or forwarding the emails. You can also set Attachment Manager to monitor any number of mail-enabled folders and mailboxes to automatically detach incoming emails, with no manual intervention. You can set the addin to skip detachment of certain attachments.

Auto Follow Up

Auto Follow Up automatically sends email follow up messages when a contact failed to reply to an email after a specified period of time. Users can choose to follow up emails when the message is composed or they can select an already sent email and enable follow up for it. Auto Follow Up supports a variety of follow up options. The user can specify how long to wait for a reply before triggering the follow up email, enter the email content of the follow up message, choose how many follow up emails to be sent and how long to wait between them, select to be alerted or not, and more.

Auto Reply Manager

Auto Reply Manager allows you to define and send auto email replies from your desktop, notifying your contacts that you are away, confirming incoming email messages, automatically forwarding emails or simply sending custom email templates. Works with Outlook 2000 to Outlook 2007.

CDBOutlookCorporate Tools Plugin

Offers "Reply As Folder" functionality with option to force the use of the From address when replying as folder (controlled centrally). Sent items can be filed in a sent items sub folder. Appends Company Signature based on sender domain Suffix. By default, it blocks external mail sending except From group folders. Has centralized application management and error logging. Trial version available.

CentralUniSent for Exchange 2007

CentralUniSent utility ensures that messages sent from mailboxes users have 'Send as' permission on will be moved to the Sent Items folder of the mailbox the message was sent from. Also you can easily see who was the original author of the message. This application is an Exchange store event sink, no need to install software on the client side. Enable/disable moving of Sent items for each mailbox individually via the user interface.

ChangeSender

ChangeSender adds one important piece of functionality to Microsoft Outlook when used with Exchange Server: It allows you to choose the sender address your emails are sent from with an easy selection box.

ChimpySync

Manage your MailChimp lists from within Outlook. Subscribe Outlook Contacts to MailChimp lists. Synchronize Outlook Contacts with MailChimp lists * Easily see contacts who unsubscribe. Check if email addresses are on MailChimp lists. Subscribe and update email addresses as you read emails.

ConfidentSend

ConfidentSend is an add-in for Microsoft Outlook 2003/2007 to remove hidden data & metadata from email attachments. ConfidentSend is able to remove 39 types of potentially confidentiality compromising hidden data from 18 file types, including Microsoft Office documents (Word, Excel, PowerPoint), OpenOffice.org / StarOffice documents, PDF documents, and popular image and media file types such as JPEG, PNG, and SVG.

ContactMonkey

ContactMonkey brings advanced email tracking and Salesforce integration to Outlook. Use Mail Merge to track email campaigns by bringing all the tools you need to track your emails directly to your Inbox.

Delegate Message Mover

Tired of having to manually move Sent-As messages from a delegate's Sent Items folder to the Sent Items folder of the mailbox given as the sender? Delegate Message Mover for Outlook automatically moves Sent-As messages to the Sent Items folder of the mailbox given as the sender.

Document Exporter for Internet Explorer

Document Exporter for Internet Explorer brings PDF, XPS, DOC and other widely used formats to the most popular Internet browser ever, enabling you to save web pages to one of this supported document type or simply attach to your Microsoft Outlook emails in a single click. Whichever format you export, Document Exporter preserves all the inline/embedded images, hyperlinks and make textual contents editable in the generated documents. Supports Internet Explorer 7 and above. No PDF printer or Adobe Acrobat drivers required.

eeminders for Outlook

eeminders gives you an uncluttered inbox that shows you what you need to work on, in the order that you want to work on them. Defer/snooze emails out of your inbox and have them magically appear back when you actually need them. Get email reminders to follow-up on important emails right in your inbox. Get reminders for non-email actions in your Inbox. Prioritize or schedule your emails in the order that you need to work on them and more... Supports Outlook 2007, 2010, 2013 and 2016 (32bit and 64bit). Free 30 day trial available

FileBucket

FileBucket enables users to seamlessly send emails with many file attachments from within Outlook. Send and receive large files without having to be concerned about the receivers or your own email server restrictions. Receive download alerts and send requests for data from others. No logging into websites or waiting for uploads to complete, FileBucket works in the background allowing you to monitor the upload queue as you wish. FileBucket is available for free with subscription options available

Hightail

Hightail provides companies and individuals with the ability to transfer large files up to 2GB in size. The Hightail solution combined with an Outlook plug-in allows users to send large attachments right from their mailbox without worrying about file size limitations. The Corporate Solution allows IT and network teams to easily manage all users by integrating and centrally managing large file sending right from Outlook. Registration required.

InsertText 4Outlook

InsertText reduces the time it takes to write and respond to emails while also increasing the accuracy. InsertText gives you the fastest way of creating and using templates/pre-written responses in Microsoft Outlook. Write templates that you can reuse later or insert repeated text/graphics fragments or create new emails directly from templates. Much more than just copy & paste and easy to use even if you have hundreds of templates. Your templates can include email specific fields such as the message, Subject, To, CC and BCC fields. Works inside Outlook and from the System Tray. Version 3.0.20

janusSEAL for Outlook's SafeDomain Extension

janusSEAL for Outlook's SafeDomain Extension provides users with a security policy safety net when sending messages from Microsoft Outlook. Warn when sending sensitive messages to a large number of recipients; Prevent users from sending sensitive messages to a large number of recipients; Remove recipients from sensitive messages; Correct email addresses when the sender accidentally uses a recipient's public email address for a sensitive message when they should have used their private network address.

Mail Minder

Have you ever sent an email that you wish you hadn't? The Mail Minder Add-In solves several problems related to sending email. It looks at each email before it is sent and applies the following solutions: With Delay Send the mail will be delayed by the number of minutes you specify in your settings. SafeBcc will split the BCC list into individual emails before sending. Safe Reply warns you if you are about to Reply All to an email that you were BCC'd on. This keeps your identity safe from other recipients of the email.

MailChimp-Subscribe

Subscribe senders to your MailChimp lists as you read your email. Check if sender is subscribed. View the contact details stored in the list. Subscribe the sender to a list. Add contact details as you subscribe. Subscribe any email recipient. MailChimp-Subscribe is a new kind of add-in designed for Office 365. Use it in your browser with Outlook Web App, and on your desktop with Outlook 2013 and Outlook 2016.

Mailinfo

Mailinfo tells you if the recipient received, viewed or has not opened your email. Receive daily reminders to follow up on emails you sent which haven't been confirmed by Mailinfo.

Message AutoFill

Create rules for filling TO, CC, BCC and SUBJECT fields of new message based on the folder where the original message is stored. Add-in allows to use different settings for different folders. The fields you don't want to change will remain the same. It only allows automatic address management, while message body remains intact. Works with Microsoft Outlook 2000 and up, fully compatible with Microsoft Exchange Server public and shared folders. Part of the MAPILab Toolbox.

OutDisk for Outlook

OutDisk for Outlook automatically uploads files to your FTP server, with no user knowledge of FTP required. OutDisk insulates users from the complexities of FTP. Once setup, the user selects files in a manner that's very similar to using OutDisk's paperclip to attach files to an email. Multiple users can share one FTP account. Each user can have a unique "working" directory. OutDisk will create a unique subdirectory for each email beneath the working directory. This adds security: by not co-mingling files, the recipient can only access the files that they are intended to access.

Outlook Send Assistant

Outlook Send Assistant is an e-mail security tool that warns or prevents accidental disclosure and sending of e-mails to unintended recipients. Compatible with Outlook 2007-Outlook 2016, this powerful tool 'warns' when sending e-mail messages to specific recipients or groups.Features include alerting users when sending to external recipients, Distribution Lists or using the BCC field. Customized prompts will warn you when the "Reply All" button is used, as well as alert you that the e-mail message you are sending has a blank Subject line.

POP before SMTP Proxy

Small program to handle mail servers that require you to connect to your POP account before you can send mail with your SMTP account. Suitable for Outlook 97, 98 or 2000. Not needed with Outlook 2002.

Proxy Manager

Proxy Manager lets you send emails using any proxy SMTP address from your Exchange account. There are no server components, everything is done on the client side - just install Proxy Manager, and you are ready to go! Select the address to send from and click the Send button. For Outlook 2010 and up.

Red Oxygen Office SMS

Red Oxygen Office SMS add-in allows you to send text messages from Microsoft Outlook 2013. Messages are sent from Outlook just like emails, but are delivered to phones as text messages. Replies are delivered to your Outlook Inbox as emails (or to your mobile device). Office SMS can scan your Outlook calendar and automatically send appointment reminders and notifications to your cell phone as text messages. Recurring reminders are fully supported.

ResponseTemplates

Response Templates for Microsoft Outlook (Outlook 2003, 2007, 2010) is an intuitive addin that allows you to create and store email templates for replying to frequently repeated email questions. Using an easy to retrieve folder storage system built into Outlook, Response Templates enables you to easily find and insert the items you need (text snippets, sentences, paragraphs, URLs, attachments, etc.) into your emails for quick, easy and professional replies to customer emails.

RestrictExtRecips

RestrictExtRecips application allows you to limit the number of external recipients a certain group of people can send to. You can create the following rule: if john.doe@yourcompany.com is a member of a group RestrictExternal, he cannot set more than 5 external recipients in his message. If he places 6 or more external addresses his message will not be delivered and he will get a non-delivery report message: "Too many external recipients".

SafeSend Outlook Add-In

SafeSend Outlook detects external recipients in outgoing emails and meeting invitations, requests users to confirm external emails recipients, expands Outlook distribution lists. Supports multiple domains within corporate structure and multiple email accounts per user. Allows custom safe-domains. Puts minimum load on your Exchange server.

SendAsGroup for Exchange

Use SendAsGroup to send e-mail which is handled through generic department distribution groups. For internal mail they want to be able to send mail from their own account, however when this user sends e-mail out of the office, the From address needs to be set to the address of the distribution group. Also available for Exchange 2000/2003.

SendGuard 4Outlook

Send Guard will detect and prompt you whenever you make any of these mistakes and more: forget to send an attachment you promised in a message, Reply-to-All or forget to Reply-to-All, send emails using the wrong email account, send emails with blank or incorrect subjects, said something you oh-so-knew-better than to say.

SetAccount for Microsoft Outlook 2016

If you have more than one email account collecting email and always want to send replies using the default account, Outlook always uses the receiving account when you reply. You can select the correct sending account when you reply, but it's easy to forget to do this. This utility also fixes the Outlook.com bug where the Outlook.com account is used for all replies.

SetDeliveryTime

SetDeliveryTime has been created to allow users to set the default value for the "Do not deliver before:" parameter in Outlook.

SilentMail for Outlook

SilentMail for Outlook monitors outgoing emails and sends a blind carbon copy (BCC) of every email to a specified address. SilentMail for Outlook does this by copying the message from the Outbox mail folder, making the monitoring process invisible for the user. Supports all versions of Outlook. Does not require Exchange server.

SmartReply 2007 for Outlook 2003/2007

This utility allows an Outlook user the ability to easily select the From address of the new, replied or forwarded message. The message can be replied with the same From address as original message has been sent to. You can also set a different signature for each e-mail address.

SmartReply for Outlook 2010, 2013, 2016

SmartReply 2010 is a utility for Exchange Server users who need to send email using different addresses. This utility provides an Outlook user with the ability to easily select the From address of the new, replied or forwarded message. The message can be replied with the same From address as original message has been sent to. Also you can set a different signature for each e-mail address. Supports Office 365 Exchange Online.

SqueezeMail

SqueezeMail automatically reduces the size of .png, .jpg, .tiff, .bmp, .gif or .ico image or PowerPoint PPTX attachments.

Team KnowledgeBase for Outlook & SharePoint

Team KnowledgeBase connects Microsoft Outlook to SharePoint to leverage the information and KB articles stored on one or more SharePoint lists, such that support staffs can easily browse through KB articles in Outlook, or make use of the search functionality to locate a relevant KB article of interest, and insert it to the outgoing email reply as PDF file attachment, or embedded inline content or as hyperlink URL directly from within Outlook. Reduce customer support and improve staff productivity, all inside Outlook.

TeamKB for Outlook & Exchange

TeamKB for Outlook and Exchange is an enterprise-grade knowledge base, allowing you and your team to share information, reduce customer support, improve staff productivity and eliminate time wasted searching for information across disparate systems such as shared folders and paper documents, all inside Outlook. With TeamKB, your team can document best practices and solutions to common problems and reply to time-consuming and repeated queries from your users in a click.

VBOffice SAM

SAM automatically sets the sender, signature, and folder for sent items based on several criteria. Use SAM to assign a sending account or SendOnBehalf address and signature to contacts, folders, or categories. Works with Outlook 2007, 2010 and Outlook 2013, 2016.

WhichAddress for Exchange 2010

WhichAddress allows you to see what address the message was originally sent to, when you have multiple SMTP addresses. The actual SMTP address can be displayed in Outlook instead of mailbox name. WhichAddressPF version provides the same capabilities with public folders.