There are many techniques for keeping your Outlook information on two different machines. However, Microsoft has not released a synchronization utility for Outlook. Their solution is to use an Outlook.com, Office 365 or an on-prem Exchange mailbox.
The methods on this page or sync utilities are not necessary if you have an Exchange account (including Outlook.com) as it syncs messages, calendar and contacts between Outlook and online. Phones and tablets will sync with the server.
For simple "syncing" of email, choose an IMAP email account if your email provider supports it. If you use a POP3 account, leave mail on the server until the other computer has downloaded the messages and BCC yourself on sent messages. You can send appointments and contacts to yourself as needed, or use one of the methods below to copy non-mail items to your other computers.
To copy calendar and contacts or archived mail to a second computer, copy the PST data file between your computers. You can do it the old-fashioned way, using a "sneaker net" and transfer the pst on a USB drive, or access the other computer over your local network and copy the PST. If you use an online service, such as Dropbox, OneDrive etc, to transfer the PST file, you should copy the PST to a folder outside of the sync service. The PST can't sync while Outlook has it open but the service will keep trying, often creating a lot of small files which waste your storage space. This can corrupt the PST.
If you want an automated method, you'll need to use one of the tools listed below.
For tools you can use to sync between Exchange Public folders and mailboxes, see Synchronizing Exchange Mailboxes and Public Folders.
Synchronizing Outlook using Web Services has information on using Internet services to sync two copies of Outlook.
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OK I read the post more carefully and it seems that 365 only offers sync of contacts (and everything else besides email) if you use the MS-hosted exchange mail service, which for a small non-profit is not a financial proposition that makes any sense.
It seems bizarre that there is no readily available tool that can do this job and cover mailing lists as well. We just need for the priest and church secretary to be able to mail the same groups of people without having to manually transfer contact lists on an ad hoc basis (which doesn't seem to work that well either for mailing lists ? )
I feel you kinda glossed over the "Their solution is to use an Outlook.com, Office 365 or[...]" part ?
I have been attempting to sync contacts using a Google account as the web intermediary, with a SourceForge utility called Go Contact Sync Mod which works fine... for contacts. For Mailing lists, not so much. Google's 'groups' (or labels) are apparently the equivalent of mailing lists, but they don't seem to sync to the Outlook contacts (well, they appear as what looks like custom categories) and the mailing lists on my Outlook PC don't show up in Google at all.
So how is the Microsoft 365 syncing of contacts achieved? The two PCs I need to sync are both using 365 installed under the same "Personal" account, so if it can be done this would surely fit the test case bill, yes? I've looked, but haven't been able to find any indication of a way to do it though...
How to move a pop account to the pst ?
thanks before
POP accounts should already be in the pst. To change which pst it uses, open File, Account Settings, open the account settings dialog. Select the account and click Change Folder to choose a different folder.
Hello..
i wanna ask you about this transfer data outlook.
i have an old laptop and this laptop was installed by outlook 2013 and now, i want to transfer data from my old laptop to my new laptop, my new laptop is installed by outlook 365 version.
how the step can i apply to my laptop ? so i can transferring my outlook data.
thanks before, any help would be nice :)
What type of email account do you use? How you'll transfer the data depends on the type of email account. With Outlook.com/Exchange, you don't need to do anything but add the mailbox to the new computer. If a pop account, you move the pst. IMAP email doesn't need transferred, but if you have calendar & contacts in a folder labeled this computer only, you need to export them t csv and import into the new computer.
Sync2 by 4team is by far the WORST product and worst support. they force you to purchase the annual license, should you decided to format the hard disk in case of a crash. they claim that as long as you keep the downloaded file and product key, that the product will work, but thats nonsense. support wont even reply to your questions claiming that you are no longer a valid member, until you have paid for the upgrade. a simple search on their reputation and reviews on google shows tons of complains and terrible reviews!
Hi Diane,
You certainly are very knowledgeable in MS Outlook and I wanted your recommendation on the issue I am having.
I have 2 exchange accounts and would like to be able to automatically sync the 2 calendars. I am currently using CodeTwo FolderSync Addin but this requires a manual syncing. I was wondering if there was a similar tool which could automate this.
Please advise.
Ashu
>> I have 2 exchange accounts and would like to be able to automatically sync the 2 calendars.
Between the two accounts? (since they already sync online).
AFAIK< any of the sync utilities in the spotlight and many of the others support auto sync - unlike FolderSync, they aren't free.
This page answers many questions, thanks Diane. I purchased Akrutosync over 2 years ago after getting frustrated not being able to sync my Outlook Calendar, tasks & contacts with my Android phone. It's worked flawlessly since day 1.
I recently realised (whilst trying to share Outlook 2016 calendars with a colleague in my office) that I can also setup another PC's Office 2016 over LAN (as a 'device') with the Akrutosync mail account and I now have my phone and work PC (which has the paid app running on it) syncing, whilst being able to share my calendar with my work colleague.
2-in-1 application! I just thought this info might be useful for some of your readers. :-)