Tools in the Spotlight
CodeTwo Email Signatures for Office 365
 | CodeTwo Email Signatures for Office 365 is an easy-to-use email signature manager for Microsoft 365 (Office 365) that allows you to implement both server-side signatures (added after a message is sent from any email client or device) and client-side signatures (added as you compose a message in Outlook). This cloud-based solution fully integrates with your Microsoft 365 tenant and provides organization-wide management of users' email signatures and disclaimers, personalized with Azure Active Directory data. Other features of the program include an intuitive HTML signature template editor, signatures visible as you type an email and in Sent Items, integration with CSAT surveys, user photos in signatures, and more. Start your free 14-day trial today. |
PDF Converter for Windows
 | Use PDF Converter app to save just about any documents, images, faxes, emails such as MSG and EML files or even compressed ZIP to PDF files, quickly in your Windows Explorer. The app is completely context menu driven, making it very easy to produce PDFs from your files or folder - in just a click. The converter automatically adds page number, customized header and footer information, table of contents and bookmarks to the resultant PDF file. Other advanced options include ability to combine multiple documents to one long PDF file, securing PDFs with password, security limitations, watermarks etc. |
Team Helpdesk for Outlook
 | ITIL helpdesk with automated ticketing and issue tracking for support team to log, analyze, collaborate, track and escalate support requests in an organized and structured way in Outlook. Can auto-process incoming support requests, auto-assign technicians, enforce service level, set due date and send automated notifications to cut the overhead of manual tasks significantly. Comes with integrated Knowledge Base, Asset Tracking, SLA, Report builders and OLAP Statistical tools. Support for Skype, SMS and Phone calls. Includes Web Access sites for technicians and end-users. Improves your efficiency to enable faster response time. |
Tools
| Always Bcc | Sperry Software's Always BCC add-in for Outlook is being released for Outlook 2010. The add-in automatically adds a CC/BCC email address to all outgoing emails - making it perfect for compliance reasons. It can also include a cc or a bcc based on conditions you set up, for instance if you are sending from a particular account. The add-in now works with both 32-bit and 64-bit Outlook. |
| Attachment Options | COM add-in by Outlook MVP Ken Slovak that adds an Attachment Security Options page to the Tools, Options dialog in Outlook 2000 SP3 or higher to allow you to manage which file attachments are blocked. New version adds support for the .gadget extension for Outlook 2003 SP3 and Outlook 2007 SP1. It also adds detection for those SP levels. Shareware. Version 1.9.6 |
| Auto-Mate | Auto-Mate is an Outlook utility that allows you use define rules to move mail from your Inbox (or other folders) based on several criteria, including the age of the message. While Outlook rules only run as messages are downloaded or when you click Run Rules now, Auto-Mate rules run on a schedule, enabling you to apply rules to messages that have been in your Inbox for a given number of hours, days or weeks. Available in Standard or Pro Version. Outlook O365, Outlook 2019 as well as Outlook 2010, 2013, 2016, 32 and 64 bit editions. Version 12. |
| Boomerang | Boomerang is an add-in for Microsoft Outlook that allows you to take a message out of your Inbox for a few hours or a few days, until you're ready to deal with it. Ask it to return a message tomorrow afternoon, and at noon tomorrow, it will bring that message back into your Inbox. For Outlook 2003, 2007, 2010, 2013. |
| CI-Mail-Policy | CI-Mail-Policy is a rule-based email action framework which allows you to control email flow and apply policies to messages which pass the Exchange Server. Centrally manage actions such as adding email signatures / disclaimers to emails sent from any devices (including smartphones), sending auto-responders, redirecting messages, rewriting sender's addresses, rejecting or silently deleting messages and many more. Actions can be filtered on Active Directory Groups, OUs and other AD attributes. Free & fully featured trial. |
| CleanOut for Outlook | CleanOut is a virtual AI assistant that guides you through your messages, one conversation at-a-time in order of priority. Now includes ChatGPT integration. Through this process, CleanOut is an order-of-magnitude more productive, considerably less stressful and ensures you deal with the most important business first. New user-requested features include an Email Scoreboard, Session Summary and highlighting of email in your Inbox from your Important Contacts. Available as a Win10 app or Outlook add-in in English, German and Spanish. |
| ClearContext Information Management System | Available in two versions, a free personal edition and a more powerful professional version, ClearContext IMS is an add-in for Outlook that automatically prioritizes, organizes, and color-codes the e-mail in your inbox, placing the most important e-mails from the most important senders at the top of the inbox, ready to be dealt with immediately. Less important e-mails, such as newsletters and correspondence from low priority senders, are placed further down in the inbox and junk/spam e-mails are moved to the bottom. ClearContext IMS automates the e-mail filing process to help you keep your entire mailbox organized. Version 3.0 |
| eeminders for Outlook | eeminders gives you an uncluttered inbox that shows you what you need to work on, in the order that you want to work on them. Defer/snooze emails out of your inbox and have them magically appear back when you actually need them. Get email reminders to follow-up on important emails right in your inbox. Get reminders for non-email actions in your Inbox. Prioritize or schedule your emails in the order that you need to work on them and more... Supports Outlook 2007, 2010, 2013 and 2016 (32bit and 64bit). Free 30 day trial available |
| Email Classifier | Boldon James Email Classifier empowers users to assign a value to their Microsoft Outlook messages, by applying a visual and metadata classification label, helping prevent sensitive data being sent to the wrong recipient and improving security awareness. This provides organisations with the ability to not only ensure that they are complying with data protection and industry regulations, but also it adds significant value and boosts the return on investment of other security and data management technologies. |
| eMail-Lead Grabber | Automatically downloads emails from web forms and third party sites, processes them into Outlook and assigns follow-up whenever a lead fills up a Web Form on your web site. Send an Auto-Response Email to the incoming email and also Distribute the Lead email among your Lead Processing Team. Can also create contacts from structured text files, in addition to mail messages.(Formerly Web Response Grabber) |
| EmailInformer for Office365/Exchange server | If you are running Office 365 or Exchange server on-site, you may want to send a notification to an external recipients informing them that they have received an e-mail in their internal mailbox. EmailInformer provides this functionality. The product is a cloud service based on Microsoft Power Automate (former Microsoft Flow). |
| EmailMerge Pro for Outlook | Create and send personalized individually addressed e-mail messages using an easy Wizard in Outlook - plain text, HTML or rich text. Your recipient list can be in Outlook, Exchange Global Address Lists, Excel or Access files. You can use Categories or Distribution Lists to keep mailing lists. You can even defer and batch send your emails to get around ISP restrictions. Outlook based solution for e-mail newsletters, business announcements and sales & marketing emails. Supports Outlook 2000, 2002, 2003, 2007, 2010, 2013 and 2016 (32 and 64bit). |
| EmailNotes for Outlook | Add notes to your email in Outlook with the click of a button. The notes do not change your original emails in anyway so you can safely reply/forward emails with no risk of unintentionally passing on confidential notes. Your folders will display which emails have notes attached for your quick reference. EmailNotes also adds buttons to Outlook so you can send notes with emails when you want to. Notes are saved inside Outlook so they get backed up every time you backup your Outlook data. Free Evaluation Copy Available. Supports Microsoft Outlook 2007, 2010, 2013 and 2016 (32 and 64 bit) |
| EmptyJunk Flow | EmptyJunk is a Power Automate flow that moves any email delivered to the Junk Email folder to the Inbox folder. Why? To bypass the junk email filtering. Many people prefer not to use the built-in spam filtering. As you know, Microsoft 365 (Office 365) has no setting to disable or enable the Junk email filter completely. This flow solves the problem tenant-wide. It periodically moves messages form the Junk Email folder to the Inbox folder in each user mailbox. |
| Encryptomatic OpenPGP for Outlook | Encryptomatic OpenPGP for Outlook installs easily, and integrates with the Outlook toolbar. Send encrypted and signed emails using the OpenPGP standard. Compatible with GPG and Enigmail. Support for key servers and key revocation. A single signed installer package with MSI available for wider deployment. Key strengths supported up to 4096 bits. For Outlook 2016 through 2007, 64 and 32 bit versions. Free for personal use. |
| Envelopes For Outlook | Envelopes for Outlook is an add-in that places a button on each MS Outlook contact toolbar for simple one click envelope printing. Outlook 2003 to Outlook 2016 are supported. POSTNET barcodes and logo printing supported. |
| eReturn Detective | Monitors bounced messages to notify you which contact may need updating. For Outlook 2000 or later. |
| Exclaimer Address Tagging for Exchange | Exclaimer Address Tagging for Microsoft Exchange 2013/2010/2007 is the only software of its kind to allow users to create any number of disposable email addresses for Exchange. This feature is currently available in Gmail, Yahoo Mail, iCloud and Outlook.com, but has never been a part of Exchange. Address Tagging for Exchange lets users create and manage any number of temporary email addresses without involving the Exchange System Administrator. Easily identify who you are giving your email address to. 30 day trial. |
| Exclaimer Cloud - Signatures for Office 365 | With Exclaimer Cloud - Signatures for Office 365, all email is guaranteed to get a full, dynamic and professional email signature when sent from any device, including Macs and mobiles. It also allows for easy management of specific email signature elements including social media icons, promotional banners and legal disclaimers from one intuitive web portal. Sign up for a free 14 day trial today. |
| FileBucket | FileBucket enables users to seamlessly send emails with many file attachments from within Outlook. Send and receive large files without having to be concerned about the receivers or your own email server restrictions. Receive download alerts and send requests for data from others. No logging into websites or waiting for uploads to complete, FileBucket works in the background allowing you to monitor the upload queue as you wish. FileBucket is available for free with subscription options available |
| FromJunkToInbox | FromJunkToInbox is a Power Automate flow that moves any email delivered to the Junk Email folder to Inbox folder. Many people prefer not to use the built-in spam filtering. As you know, Outlook.com has no setting to disable or enable the Junk email filter - only a safe senders and blocked senders lists. This tiny flow solves this problem. It consists of only one trigger and one action. |
| IReadIt | This Outlook add-in allows you to send a read receipt even the original message sender did not ask for that. |
| Issue Tracker for Outlook & SharePoint | An incident ticket management groupware add-in that leverages Microsoft Outlook, Exchange and SharePoint. Provide an easy way for support staffs to collect ticket data from emails, assign technicians and problem areas, set due date and other custom metadata. And then use this information to generate trouble tickets in one of the administrator defined SharePoint lists, where customer issues can be tracked and collaborated with other technicians and stakeholders to seek early resolution. |
| Mail Beat | Get notified when your critical email systems go down. This add-in ensures resiliency by sending an email every 30 minutes that must be responded to and it alerts you in the absence of an expected email. |
| MailToFile | MailToFile for MS Outlook is the integrated solution for filing emails outside your Outlook application. You can store your emails directly into a customer or project folder, with only a few mouse clicks. An archived message doesn't change: it remains a regular email! You can easily open, reply and forward all messages. With MailToFile you always have all your digital correspondence filed together. |
| MailXaminer | The forensics email analysis tool MailXaminer emerges as a great standalone utility that assists techies to examine and extract evidence from both web-based as well as desktop-based email clients. With the versatile features of Mailxaminer, investigators can carve all the related evidence and create a comprehensive report of the case. |
| Message AutoFill | Create rules for filling TO, CC, BCC and SUBJECT fields of new message based on the folder where the original message is stored. Add-in allows to use different settings for different folders. The fields you don't want to change will remain the same. It only allows automatic address management, while message body remains intact. Works with Microsoft Outlook 2000 and up, fully compatible with Microsoft Exchange Server public and shared folders. Part of the MAPILab Toolbox. |
| Mobile Email Redirect | This add-in forwards the email you deem important to your email capable cell phone or pager but when you reply, the message goes back to the original sender. It saves space on tiny screens and more importantly, saves your thumbs. |
| NEO Pro | NEO Pro is an email organizer and search engine for Outlook that indexes emails (including multiple message stores), as they are sent and received, into convenient virtual folders such as Correspondent, Date, Attachment Type and Category for instant access. NEO Pro introduces Conversation View, which allows users to expand the thread in the message list. Includes email notation so that users can add notes to individual messages for future reference. |
| Outlook Attachment and Picture Extractor | Outlook Attachment and Picture Extractor can extract and save attachments out from Outlook 2000/XP/2003/2007. Save Outlook attachments and pictures into a directory of your choice. Shrink your *.PST file by removing attachments from mails. Version 1.6 |
| Outlook Notes for Email | The most common request for Outlook is the ability to add notes to e-mails. Outlook Notes for Email provides the ability to add a native Outlook note to e-mails. For better visibility it also adds an optional yellow category to the message. All Outlook attachment features are available like preview and searching whereby it doesn't require separate screenspace to display its content. Outlook Notes for Email comes with a 14 day trial period and is available for 32 and 64 bit Outlook versions. |
| Outlook Notifier | Free gadget-like desktop and logon outlook unread mail for windows 7, windows 8 and windows vista including constant and popup views. |
| OutlookPrinter | Print your Outlook Emails the way you want. Outlook Printer allows you to customize the printing of your Outlook mails with an easy to use interface. Prints incoming e-mails automatically. |
| Popupsharedbox | Outlook 2016 doesn't show a notification when receiving a new email in a shared emailbox. Popupsharedbox makes it possible that a shared mailbox of Outlook, when receiving a new email message show a notification in the right bottom of the screen. |
| Power Rules Manager | Sperry Software's Power Rules Manager, an add-in that allows you to view and edit your rules from a grid window, received a small but significant upgrade: You can now drag and drop Outlook rules right in the grid window for simple control over Outlook rule execution order. And, if you hold down the Shift key while the grid is scrolling as you drag your rules, it goes into "turbo mode" in case you have hundreds (or even thousands) of rules. It also now has several other nice enhancements including support for non-default sets of rules. |
| Power Toys for Outlook | Outlook plays a vital role in term of office productivity in communication. However, there are some features missing, such as auto-BCC, Gmail Push Notification, and standardized import/export on contacts, calendars and tasks. Power Toys for Outlook is a collection of Outlook add-ins that provides these useful features. Auto BCC for sends blind carbon copy to recipients. Export Outlook Contacts to a single vCard (.vcf) and Excel. Export Outlook Appointments and Tasks to ICAL (.ics). GGNotify enables push notification from Google upon new e-mail arrival. |
| Print On Demand | Sperry Software's Print On Demand add-in for Outlook is being released for Outlook 2010. The add-in places convenient print buttons on the Outlook toolbar so that you can simply select the emails and/or attachments you want to print then click the Print Email, Print Attachments, or Print Both buttons. This new version now works with Outlook 2010, both 32-bit and 64-bit. |
| QS Disclaimer | QS Disclaimer can add disclaimers to mail sent from any client, such as Outlook, Mail, Outlook Web Access, Apple Mail or even handheld devices and Smartphones, as long as the message is sent via Exchange or the SMTP Server. A disclaimer and signature editor is included which lets you add images and HTML to make disclaimers or signatures that stand out. You can also add Active Directory fields to make a signature specific to a user. Disclaimers and signatures can also be controlled by groups of users. Free trial available. |
| Reminder Manager | Reminder Manager provides reminders from any email, calendar, tasks or contacts folder in any open mail store. This allows you to set reminders on items in any folder in your mailbox or PST file, secondary PST files or public folders. Reminders can be emailed to any pager or email enabled communications device. |
| Rename Attachments | Use Rename Attachments to automatically rename attachments (in place) when sending or receiving emails. |
| ReplyAndMove | This add-in moves both the reply and original message to the pre-defined folder. Example. Let's suppose you have a group of users that process incoming orders that come to the shared mailbox "Orders". Every email has to be replied. After a user replies to or forwards a message, the add-in will move both the original order email and reply to the "Processed" folder. |
| RestrictExtRecips for Exchange 2013/2016 | RestrictExtRecips application allows you to limit the number of external recipients a certain group of people can send to. You can create the following rule: if john.doe@yourcompany.com is a member of a group RestrictExternal, he cannot set more than 5 external recipients in his message. If he places 6 or more external addresses his message will not be delivered and he will get a non-delivery report message: "Too many external recipients". |
| RestrictExtRecips for Outlook | In Exchange online you can use the EAC or Shell to restrict the number of recipients per message for a mailbox. There is no way to limit the number of external recipients a certain group of people can send to. If you run Outlook 2013/2016/2019 on Windows, RestrictExtRecips add-in will solve this problem. |
| Safeguard Send | Prevent email mistakes with the updated Safeguard Send add-in for Outlook 2016. It checks outgoing emails after you click the Send button to make sure that you're sending to the right recipients, that you're not sending emails with sensitive or classified keywords, anytime you're sending emails outside the company domains, and 12 other outgoing email checks that Outlook doesn't do. It warns you before the email goes out plus it can take 4 other actions on the email before it goes out, even auto adding a BCC recipient. |
| SafeSend Outlook Add-In | SafeSend Outlook detects external recipients in outgoing emails and meeting invitations, requests users to confirm external emails recipients, expands Outlook distribution lists. Supports multiple domains within corporate structure and multiple email accounts per user. Allows custom safe-domains. Puts minimum load on your Exchange server. |
| Sender's Time Zone | This plug-in shows you the e-mail sender's local time when you open or reply to an Outlook message. Sender's Time Zone determines the time automatically, no setting and no configuring is required. You just open an e-mail message and besides the standard Outlook timestamp, you will see the sender's current time, your time zone difference and the time since the message was sent. In addition you can customize the displayed time for a certain sender. Works in Outlook 2003 to 2010 32-bit and 64-bit. |
| SSW LookOut! for Outlook | COM add-in for Outlook 2000 or 2002 to tag incoming mail messages with information from a database, so you can more easily identify messages from clients. Also checks for large or missing attachments on outgoing messages. |
| SysInfo MSG Viewer | SysInfo MSG Viewer easily works with MSG files generated by MS Outlook 2019, 2016, 2013, 2010, 2007 or lesser versions. Free MSG file viewer is time-saving software because it permits the user to choose multiple files for processing in one go. |
| UniSent Add-in for Outlook | Outlook COM add-in for Exchange Server users who need to send mail from a second mailbox. The add-in ensures that messages sent with the second mailbox's From address or deleted from the second mailbox stay in the Sent Items or Deleted Items folder of the second mailbox. |
| Weight Diet for Outlook | Weight Diet for Outlook helps users shrink their mailbox and organize emails by finding & eliminating obsolete emails, such as duplicate, autoresponder or failure messages. Users can specify which folders to scan and how to filter messages so only certain emails will be found. Weight Diet can move email attachments out of the user's mailbox file while keeping a shortcut to the original attachments in the email message. Use Weight Diet to upload outgoing email attachments to file sharing servers and replace the attached file with a link. |
| Winmail.dat Reader | Open, convert and save the files on winmail.dat email attachments sent by Microsoft Outlook and Exchange. Easy-to-use graphic interface (no command-line tool). Displays the original message subject and body. Free. Android version available. |
| Winmail.dat Reader Online | Online utility to decode attachments sent by Outlook that arrive as Winmail.dat files because the message was sent in Rich Text Format format. |
More Information
- Content Control Tools
- Compression Tools
- Decoder Tools
- Distribution List Tools
- Junk Mail Tools
- Mailing List Tools
- Notification Tools
- Security Tools -- Some of these also provide message tracking.
- Signature Tools
Hi there ... I have VBA code that runs automatically whenever I receive a new E:Mail into my Outlook 2016 32-bit Inbox.
I've added some code that will scroll through every Folder & sub-Folder (of which I have very many) with the intention of hiding a Folder if it has NOT got new mail in it (basically, once a Send & Receive has finished, I want to see ONLY my Folders, that have unread Mail in them), but I can't see a way of doing it, I fully expected to be find a "Folder.Hide = True", or a "Folder.Show.False" option ... can this not be done ? It seems such a basic action !!!
Hi,
I would like to receive a notification under WIN 10 & Outlook 2019 as it used to be under e.g. Win 7 with Outlook 2010. This small transparent window at the bottom right or left of the desktop.
I am aware that it probably won't work with board means, but is there maybe a small program that does such a thing?
I still don't understand why this - no matter why - was abolished (changed)....
Kind Regards
Markus
Hi,
I've been using Aladdins Envelope and Label add in for years. It looks like the developer has left the business..
What would you recommend for envelope and label add in for outlook ?
There is one left that I'm aware of http://www.tools4contacts.com/
otherwise, its mail merge or using a macro to replicate it.
https://www.slipstick.com/outlook/contacts/printing-labels-or-envelopes-for-contacts/
I use Outlook 2013 and I have 4 IMAP email accounts that I use regularly. Each week I manually export all my account folders to .pst files and back them up to both a local and remote hard drive. It takes a lot of time to do so.
Is there an add-in/tool that will perform those tasks automatically, on a defined schedule? Thank you.
There are backup utilities but they just copy the data file, which isn't really helpful with imap in outlook 2013 and 2016. I don't know of any that export. Sorry.
Is there an Outlook add-in which allows one to put a private comment into the message body, which can only be seen by the BCC'd recipient?
I seem to remember reading about such an add-in a while ago on some webpage, thinking "This is a great add-in, must remember to install it" -- but unfortunately, I forgot to bookmark the webpage!
I'm not aware of any that would do this - or a way to do it, short of resending the message only to the BCC. I have a macro that doesn't send attachments to cc'd recipients which could be tweaked to do this - i'd leave the copy open and add the note.
https://www.slipstick.com/developer/code-samples/no-attachments-to-cc-recipients/
We are looking for a mail tool that will allow us to create a "Rule" to automatically copy a sent email meeting certain criteria to a file folder on our network server. This would create one location for everyone on the network to look for particular types of correspondence, e.g., requests for additional information. One central location for those that don't have easy access to the Sent folder of the sender.
Is there an add-in that will highlight the row background conditionally based on a sender? I know that Outlook 2013 will let you do font formatting conditionally, but I want messages from certain people to appear highlighted in the inbox.
I'm not aware of any addins that will do that. It's not a capability supported by outlook.
I need to create a message rule for incoming messages sent BCC to a specific email address. Is there anything out there for this? Thanks!
No, because you don't see the BCC addresses, they are dropped at the SMTP server (that's why it's a Blind Carbon Copy)
Thanks Diane.