Mail Tools for Outlook

Always Bcc

Sperry Software's Always BCC add-in for Outlook is being released for Outlook 2010. The add-in automatically adds a CC/BCC email address to all outgoing emails - making it perfect for compliance reasons. It can also include a cc or a bcc based on conditions you set up, for instance if you are sending from a particular account. The add-in now works with both 32-bit and 64-bit Outlook.

eeminders for Outlook

eeminders gives you an uncluttered inbox that shows you what you need to work on, in the order that you want to work on them. Defer/snooze emails out of your inbox and have them magically appear back when you actually need them. Get email reminders to follow-up on important emails right in your inbox. Get reminders for non-email actions in your Inbox. Prioritize or schedule your emails in the order that you need to work on them and more... Supports Outlook 2007, 2010 and 2013 (32bit and 64bit). Free 30 day trial available

EmailMerge Pro for Outlook

Create and send personalized individually addressed e-mail messages using an easy Wizard in Outlook - plain text, HTML or rich text. Your recipient list can be in Outlook, Exchange Global Address Lists, Excel or Access files. You can use Categories or Distribution Lists to keep mailing lists. You can even defer and batch send your emails to get around ISP restrictions. Outlook based solution for e-mail newsletters, business announcements and sales & marketing emails. Supports Outlook 2000, 2002, 2003, 2007, 2010 and 2013 (32 and 64bit).

Exclaimer Cloud - Signatures for Office 365

With Exclaimer Cloud - Signatures for Office 365, all email is guaranteed to get a full, dynamic and professional email signature when sent from any device, including Macs and mobiles. It also allows for easy management of specific email signature elements including social media icons, promotional banners and legal disclaimers from one intuitive web portal. Sign up for a free 14 day trial today.

Mail Beat

Get notified when your critical email systems go down. This add-in ensures resiliency by sending an email every 30 minutes that must be responded to and it alerts you in the absence of an expected email.

Mobile Email Redirect

This add-in forwards the email you deem important to your email capable cell phone or pager but when you reply, the message goes back to the original sender. It saves space on tiny screens and more importantly, saves your thumbs.

OutlookFinder

OutlookFinder is a search add in for Outlook. It will find all of your email, addresses, attachments, desktop files in seconds... Just enter your search and press enter. Replaces Outlook built-in search. Searches all your PSTs at once. Search Desktop and Mailbox. Supports Outlook 2007, 2010 and 2013 (32 and 64bit )

Power Rules Manager

Sperry Software's Power Rules Manager, an add-in that allows you to view and edit your rules from a grid window, received a small but significant upgrade: You can now drag and drop Outlook rules right in the grid window for simple control over Outlook rule execution order. And, if you hold down the Shift key while the grid is scrolling as you drag your rules, it goes into "turbo mode" in case you have hundreds (or even thousands) of rules. It also now has several other nice enhancements including support for non-default sets of rules.

Print On Demand

Sperry Software's Print On Demand add-in for Outlook is being released for Outlook 2010. The add-in places convenient print buttons on the Outlook toolbar so that you can simply select the emails and/or attachments you want to print then click the Print Email, Print Attachments, or Print Both buttons. This new version now works with Outlook 2010, both 32-bit and 64-bit.

Rename Attachments

Use Rename Attachments to automatically rename attachments (in place) when sending or receiving emails.

Safeguard Send

Prevent email mistakes with the updated Safeguard Send add-in for Outlook 2016. It checks outgoing emails after you click the Send button to make sure that you're sending to the right recipients, that you're not sending emails with sensitive or classified keywords, anytime you're sending emails outside the company domains, and 12 other outgoing email checks that Outlook doesn't do. It warns you before the email goes out plus it can take 4 other actions on the email before it goes out, even auto adding a BCC recipient.

4Team Attachments2Zip

Add-in for Microsoft Outlook. Automatically zips and encrypts sensitive large or small Outlook e-mail attachments. See Outlook e-mail zip attachments' content without opening the file archive. Open only selected files from multiple files zip attachments in one click. Compress and send large Outlook attachments and files to e-mail contacts. Now you can enable auto-encryption of ZIP archive in options, and your attachments will not only be zipped, but also encrypted automatically before sending.

Attachment Options

COM add-in by Outlook MVP Ken Slovak that adds an Attachment Security Options page to the Tools, Options dialog in Outlook 2000 SP3 or higher to allow you to manage which file attachments are blocked. New version adds support for the .gadget extension for Outlook 2003 SP3 and Outlook 2007 SP1. It also adds detection for those SP levels. Shareware. Version 1.9.6

Auto-Mate

Auto-Mate is an Outlook utility that allows you use define rules to move mail from your Inbox (or other folders) based on several criteria, including the age of the message. While Outlook rules only run as messages are downloaded or when you click Run Rules now, Auto-Mate rules run on a schedule, enabling you to apply rules to messages that have been in your Inbox for a given number of hours, days or weeks. Available in Standard or Pro Version. Supports Outlook 2003, 2007, 2010, 2013. Now supports Windows 10 and Outlook 2016 / Office 365. Version 10.

AutoBCC for Outlook

Free Add-in to automatically send a blind-copy of all your outgoing messages to another address.

AutoZip

This Outlook plugin will compress (zip) attachments in your mail, just before the mail gets sent.

Bananatag

Bananatag tracks your emails in Outlook automatically so that you know when people open or click your email. It notifies you, and displays all your emails statistics in your online account.It also helps you by allowing you to store and insert links that you commonly use, so you don't have to copy paste from that Word document you have.

Boomerang

Boomerang is an add-in for Microsoft Outlook that allows you to take a message out of your Inbox for a few hours or a few days, until you're ready to deal with it. Ask it to return a message tomorrow afternoon, and at noon tomorrow, it will bring that message back into your Inbox. For Outlook 2003, 2007, 2010, 2013.

ChangeSender

ChangeSender adds one important piece of functionality to Microsoft Outlook when used with Exchange Server: It allows you to choose the sender address your emails are sent from with an easy selection box.

CI-Mail-Policy

CI-Mail-Policy is a rule-based email action framework which allows you to control email flow and apply policies to messages which pass the Exchange Server. Centrally manage actions such as adding email signatures / disclaimers to emails sent from any devices (including smartphones), sending auto-responders, redirecting messages, rewriting sender's addresses, rejecting or silently deleting messages and many more. Actions can be filtered on Active Directory Groups, OUs and other AD attributes. Free & fully featured trial.

ClearContext Information Management System

Available in two versions, a free personal edition and a more powerful professional version, ClearContext IMS is an add-in for Outlook that automatically prioritizes, organizes, and color-codes the e-mail in your inbox, placing the most important e-mails from the most important senders at the top of the inbox, ready to be dealt with immediately. Less important e-mails, such as newsletters and correspondence from low priority senders, are placed further down in the inbox and junk/spam e-mails are moved to the bottom. ClearContext IMS automates the e-mail filing process to help you keep your entire mailbox organized. Version 3.0

CureCRM

CureCRM for Outlook lets you see a threaded list of conversations with prospects or leads - it also automatically extracts contact information such as phone numbers, address, etc. When setting up meetings, Cure provides busy sales professionals with an automated scheduling assistant.

Davton MailChimp add-in for Outlook

The MailChimp add-in for Outlook provides integration between MailChimp mailing lists and Outlook contacts. Export contacts to MailChimp, Import contacts from MailChimp, View MailChimp lists and campaign details from within Outlook.

eClean 2000

Removes extra quoting characters, white space, and line breaks from incoming mail messages to make them more readable.

Email Effects

Converts pictures and tables to text.

Email Exchanger

Email Exchanger is a utility for automatic scheduled retrieval of messages for all the services in your Outlook, Exchange or Windows Messaging profile. Outlook/Exchange does not need to be running.

Email Recovery

Email Recovery undeletes accidentally deleted single messages as well as corrupted and lost large mail bases together with attached pictures, music, and video, HTMLs, documents and archives. Program works with live, damaged or even inaccessible HDD and saves recovered data to any available drive you choose. Processes following files. Works with the following formats: DBX, PST, OST, EML, MSG, TBB, Firefox, vista mail, WAB, VCARD, VCF

eMail-Lead Grabber

Automatically downloads emails from web forms and third party sites, processes them into Outlook and assigns follow-up whenever a lead fills up a Web Form on your web site. Send an Auto-Response Email to the incoming email and also Distribute the Lead email among your Lead Processing Team. Can also create contacts from structured text files, in addition to mail messages.(Formerly Web Response Grabber)

EmailNotes for Outlook

Add notes to your email in Outlook with the click of a button. The notes do not change your original emails in anyway so you can safely reply/forward emails with no risk of unintentionally passing on confidential notes. Your folders will display which emails have notes attached for your quick reference. EmailNotes also adds buttons to Outlook so you can send notes with emails when you want to. Notes are saved inside Outlook so they get backed up every time you backup your Outlook data. Free Evaluation Copy Available. Supports Microsoft Outlook 2007, 2010 and 2013 (32 and 64 bit)

Encryptomatic OpenPGP for Outlook

Encryptomatic OpenPGP for Outlook installs easily, and integrates with the Outlook toolbar. Send encrypted and signed emails using the OpenPGP standard. Compatible with GPG and Enigmail. Support for key servers and key revocation. A single signed installer package with MSI available for wider deployment. Key strengths supported up to 4096 bits. For Outlook 2016 through 2007, 64 and 32 bit versions. Free for personal use.

eReturn Detective

Monitors bounced messages to notify you which contact may need updating. For Outlook 2000 or later.

Exchange Download Display Extension

Uses a system tray icon to display the number of messages being downloaded during the current connection session. The author says it needs the Microsoft Exchange Server service in the profile, but I've found that it works at least some of the time without it.

Exclaimer Address Tagging for Exchange

Exclaimer Address Tagging for Microsoft Exchange 2013/2010/2007 is the only software of its kind to allow users to create any number of disposable email addresses for Exchange. This feature is currently available in Gmail, Yahoo Mail, iCloud and Outlook.com, but has never been a part of Exchange. Address Tagging for Exchange lets users create and manage any number of temporary email addresses without involving the Exchange System Administrator. Easily identify who you are giving your email address to. 30 day trial.

Extended Reminders

Outlook COM add-in that enables you to receive reminders from any mail, calendar, contacts, or tasks folder in your default information store (Exchange mailbox or Personal Folders file) except the Outbox.

FileBucket

FileBucket enables users to seamlessly send emails with many file attachments from within Outlook. Send and receive large files without having to be concerned about the receivers or your own email server restrictions. Receive download alerts and send requests for data from others. No logging into websites or waiting for uploads to complete, FileBucket works in the background allowing you to monitor the upload queue as you wish. FileBucket is available for free with subscription options available

Forgotten Mailbox Password

Recovers POP3 mailbox passwords from accounts on your machine by emulating the POP server. Two versions: free for end users and paid for administrators and tech support.

Issue Tracker for Outlook & SharePoint

An incident ticket management groupware add-in that leverages Microsoft Outlook, Exchange and SharePoint. Provide an easy way for support staffs to collect ticket data from emails, assign technicians and problem areas, set due date and other custom metadata. And then use this information to generate trouble tickets in one of the administrator defined SharePoint lists, where customer issues can be tracked and collaborated with other technicians and stakeholders to seek early resolution.

janusSEAL for Outlook's SafeDomain Extension

janusSEAL for Outlook's SafeDomain Extension provides users with a security policy safety net when sending messages from Microsoft Outlook. Warn when sending sensitive messages to a large number of recipients; Prevent users from sending sensitive messages to a large number of recipients; Remove recipients from sensitive messages; Correct email addresses when the sender accidentally uses a recipient's public email address for a sensitive message when they should have used their private network address.

Mail Minder

Have you ever sent an email that you wish you hadn't? The Mail Minder Add-In solves several problems related to sending email. It looks at each email before it is sent and applies the following solutions: With Delay Send the mail will be delayed by the number of minutes you specify in your settings. SafeBcc will split the BCC list into individual emails before sending. Safe Reply warns you if you are about to Reply All to an email that you were BCC'd on. This keeps your identity safe from other recipients of the email.

Mailinfo

Mailinfo tells you if the recipient received, viewed or has not opened your email. Receive daily reminders to follow up on emails you sent which haven't been confirmed by Mailinfo.

MailNotes for Outlook

Write down thoughts, phone conversations, status and reminders beside the email you are reading in Outlook. View, modify and print the notes anytime later. MailNotes is NON-DESTRUCTIVE! The original email remains unchanged. Notes are safe from data loss. MailNotes saves the notes in the main Outlook data file... so that they are automatically backed up when you backup Outlook data files. Very small in size, quick to download. Supported Outlook Versions: Outlook 2007 and newer versions.

MailSortr

MailSortr is an Outlook Add-In designed to help users effectively manage and organize emails by creating a priority inbox view. With unique features such as Mute and Remove, MailSortr also allows users to control certain emails from entering the priority inbox view. Finally, instead of manually filing emails, MailSortr's Auto-Response filing feature will allow users to automatically file incoming emails, thereby saving valuable time. Check out the explainer video on MailSortr website to learn more

MailToFile

MailToFile for MS Outlook is the integrated solution for filing emails outside your Outlook application. You can store your emails directly into a customer or project folder, with only a few mouse clicks. An archived message doesn't change: it remains a regular email! You can easily open, reply and forward all messages. With MailToFile you always have all your digital correspondence filed together.

MailXaminer

The forensics email analysis tool MailXaminer emerges as a great standalone utility that assists techies to examine and extract evidence from both web-based as well as desktop-based email clients. With the versatile features of Mailxaminer, investigators can carve all the related evidence and create a comprehensive report of the case.

Message AutoFill

Create rules for filling TO, CC, BCC and SUBJECT fields of new message based on the folder where the original message is stored. Add-in allows to use different settings for different folders. The fields you don't want to change will remain the same. It only allows automatic address management, while message body remains intact. Works with Microsoft Outlook 2000 and up, fully compatible with Microsoft Exchange Server public and shared folders. Part of the MAPILab Toolbox.

NEO Pro

NEO Pro is an email organizer and search engine for Outlook that indexes emails (including multiple message stores), as they are sent and received, into convenient virtual folders such as Correspondent, Date, Attachment Type and Category for instant access. NEO Pro introduces Conversation View, which allows users to expand the thread in the message list. Includes email notation so that users can add notes to individual messages for future reference.

nMessage Form

Custom Outlook message form that makes it easier to read the Internet headers. For Outlook 2000 only, because it requires you to make it the default form using the Forms Administrator tool.

OkInbox

OkInbox delays any non-urgent and unimportant email, bundles these emails in to a digest and delivers them as a single email newsletter at a later time and date more convenient to you. When you use OkInbox, the benefits become obvious. You get less email in your inbox. Less distractions from email constantly arriving in your inbox. Reduce task switching instead of having your attention diverted to new email. You'll be able to better focus on important email and other tasks.

Outlook Attachment and Picture Extractor

Outlook Attachment and Picture Extractor can extract and save attachments out from Outlook 2000/XP/2003/2007. Save Outlook attachments and pictures into a directory of your choice. Shrink your *.PST file by removing attachments from mails. Version 1.6

Outlook Notes for Email

The most common request for Outlook is the ability to add notes to e-mails. Outlook Notes for Email provides the ability to add a native Outlook note to e-mails. For better visibility it also adds an optional yellow category to the message. All Outlook attachment features are available like preview and searching whereby it doesn't require separate screenspace to display its content. Outlook Notes for Email comes with a 14 day trial period and is available for 32 and 64 bit Outlook versions.

Outlook Notifier

Free gadget-like desktop and logon outlook unread mail for windows 7, windows 8 and windows vista including constant and popup views.

Outlook to Outlook

Outlook to Outlook moves email, contacts, and calendar items quickly and easily from your PC running Microsoft Outlook to your new PC running Microsoft Outlook.

OutlookPrinter

Print your Outlook Emails the way you want. Outlook Printer allows you to customize the printing of your Outlook mails with an easy to use interface. Prints incoming e-mails automatically.

PDF/XPS/DOC Document Exporter for Outlook 2007

Document Exporter brings PDF, XPS and other widely used formats such as DOC, MHT and HTML to Outlook 2007 enabling you to save or simply attach your emails as PDF/XPS. You can batch convert multiple mail (or post) items to multiple file documents in a single-click. Additionally, you can merge and save multiple related mail (or post) items to a single file document. Whatever the technique you use, Document Exporter preserves all the inline/embedded images, hyperlinks in the generated documents.

Personal HelpDesk for Outlook

An automated ticketing system for one-person helpdesk and issue tracking in Microsoft Outlook. Log, analyze, track and escalate support requests in an organized and structured process in Outlook. Auto-process incoming support requests and send automated notification emails or SMS alerts. Supports enforcement of SLA in line with ITIL guidelines. Integrated knowledge base, asset tracking and statistical tools. Support for Skype and Phone calls. Includes a self-service website where end-users can submit new support requests, check status, search through the knowledge base. Improves your efficiency to enable faster response time.

Personal Issue Tracker for Outlook & SharePoint

An incident management and tracking add-in that allows you to raise trouble tickets from emails in Outlook to SharePoint lists, where customer issues can be tracked and collaborated with other technicians and stakeholders to seek an early resolution. Assign technicians and problem areas, set due date and other custom metadata to the SharePoint trouble tickets from within Outlook. Provides an automatic way for escalation and update of trouble tickets in SharePoint list from within Outlook.

Personal Message Store Export Utility

Exports Outlook messages to a text file with complete Internet headers. Visual Basic 6.0 source code included.

Picture Attachments Wizard for Microsoft Outlook

View thumbnails of image attachments, run a slideshow of attached picture files without to saving the attachments to disk. Quickly save all attachments to a folder or easily export every attachment in every message in the current folder. Preview image attachments as you add them to a new e-mail message, view the extended file properties of images that were taken with a digital camera (camera model, date picture taken, exposure time, etc.) Works with all common image files. Supports Vista and optimized for Outlook 2007. Version 2.

PocketKnife Peek

Outlook add-in to allow you to read the plain text version, HTML source, Internet headers, and attachment information, of any incoming message, all from one tabbed interface. Also includes ability to reply and forward HTML messages as plain text, and a "Reply to Some" feature to generate a reply to selected recipients (fewer than "Reply to All"). Free for personal use. Works with Outlook 2000 through Outlook 2010 (32-bit only) and any version of Windows (32- or 64-bit). New release features full ribbon integration with Outlook 2010.

Policy Patrol MFT

Integrates with Exchange Server and allows you to set central email attachment policies that automatically send email attachments that meet conditions via managed file transfer, removing the email attachment and replacing it with a secure download link. Benefits: large email attachments no longer get blocked, files are sent encrypted, and senders receive reliable delivery notifications. Policy Patrol works at Exchange Server level; no client software is needed and any email client is supported.

Power Toys for Outlook

Outlook plays a vital role in term of office productivity in communication. However, there are some features missing, such as auto-BCC, Gmail Push Notification, and standardized import/export on contacts, calendars and tasks. Power Toys for Outlook is a collection of Outlook add-ins that provides these useful features. Auto BCC for sends blind carbon copy to recipients. Export Outlook Contacts to a single vCard (.vcf) and Excel. Export Outlook Appointments and Tasks to ICAL (.ics). GGNotify enables push notification from Google upon new e-mail arrival.

Prosoft Apps Internet Email Software

Bulk mail tool to send an individual message to multiple recipients. Addresses can come from any address list and may include distribution lists.

QS Disclaimer

QS Disclaimer can add disclaimers to mail sent from any client, such as Outlook, Mail, Outlook Web Access, Apple Mail or even handheld devices and Smartphones, as long as the message is sent via Exchange or the SMTP Server. A disclaimer and signature editor is included which lets you add images and HTML to make disclaimers or signatures that stand out. You can also add Active Directory fields to make a signature specific to a user. Disclaimers and signatures can also be controlled by groups of users. Free trial available.

Read Receipt Remover for Exchange

Exchange store event sink that removes read receipt requests from all messages arriving in the Inbox, either per store or for individual mailboxes. Works with Exchange 2000/2003.

Reminder Manager

Reminder Manager provides reminders from any email, calendar, tasks or contacts folder in any open mail store. This allows you to set reminders on items in any folder in your mailbox or PST file, secondary PST files or public folders. Reminders can be emailed to any pager or email enabled communications device.

SafeSend Outlook Add-In

SafeSend Outlook detects external recipients in outgoing emails and meeting invitations, requests users to confirm external emails recipients, expands Outlook distribution lists. Supports multiple domains within corporate structure and multiple email accounts per user. Allows custom safe-domains. Puts minimum load on your Exchange server.

Save Message 2.50

Save Message is a MS Outlook add-in which can automatically save mails including attachments to the disk/net folder after emails arrive or are sent. Message body can be saved in plain, RTF, HTML or native Outlook format. There is a possibility to customize message header in the save file and to include attachments info to the saved file. Save Message can work with attachments which were included or embedded to the message or which were included to the message as OLE object.

Sender's Time Zone

This plug-in shows you the e-mail sender's local time when you open or reply to an Outlook message. Sender's Time Zone determines the time automatically, no setting and no configuring is required. You just open an e-mail message and besides the standard Outlook timestamp, you will see the sender's current time, your time zone difference and the time since the message was sent. In addition you can customize the displayed time for a certain sender. Works in Outlook 2003 to 2010 32-bit and 64-bit.

SentRoute

Free Outlook 2000 COM add-in to file each sent message in a folder corresponding to the sending account in Internet Mail Only mode. Separate commercial version for Outlook 2000 Corporate/Workgroup mode and Outlook 2002 also available.

SSW LookOut! for Outlook

COM add-in for Outlook 2000 or 2002 to tag incoming mail messages with information from a database, so you can more easily identify messages from clients. Also checks for large or missing attachments on outgoing messages.

Team Helpdesk for Outlook

ITIL helpdesk with automated ticketing and issue tracking for support team to log, analyze, collaborate, track and escalate support requests in an organized and structured way in Outlook. Can auto-process incoming support requests, auto-assign technicians, enforce service level, set due date and send automated notifications to cut the overhead of manual tasks significantly. Comes with integrated Knowledge Base, Asset Tracking, SLA, Report builders and OLAP Statistical tools. Support for Skype, SMS and Phone calls. Includes Web Access sites for technicians and end-users. Improves your efficiency to enable faster response time.

Team Helpdesk for Outlook & SharePoint

ITIL help-desk with automated ticketing and issue tracking for support team to log, analyze, collaborate, track and escalate support requests in a structured way in Outlook and SharePoint. Can auto-process incoming support requests, auto-assign technicians, enforce service level, set due date and send automated notifications to cut the overhead of manual tasks significantly. Support for Skype, mobile SMS and Phone calls. Includes Web Access sites for technicians and end-users.

UniSent Add-in for Outlook

Outlook COM add-in for Exchange Server users who need to send mail from a second mailbox. The add-in ensures that messages sent with the second mailbox's From address or deleted from the second mailbox stay in the Sent Items or Deleted Items folder of the second mailbox.

Weight Diet for Outlook

Weight Diet for Outlook helps users shrink their mailbox and organize emails by finding & eliminating obsolete emails, such as duplicate, autoresponder or failure messages. Users can specify which folders to scan and how to filter messages so only certain emails will be found. Weight Diet can move email attachments out of the user's mailbox file while keeping a shortcut to the original attachments in the email message. Use Weight Diet to upload outgoing email attachments to file sharing servers and replace the attached file with a link.

Winmail.dat Reader

Online utility to decode attachments sent by Outlook that arrive as Winmail.dat files because the message was sent in Rich Text Format format.

Xobni for Outlook: Infinity Edition

Xobni is the free Outlook plugin that saves you time finding email, conversations, contact info, and attachments. Get lightning-fast search and learn more about the people in Outlook through information drawn from around the web. LinkedIn, Twitter, Facebook, Salesforce, Hoover's info, and more-all right inside Outlook.

Zendio

Email tracking service notifies you when your recipient reads your email and clicked on any links included in the email. Email analytics also available.