This is a collection of mail utilities for Microsoft Outlook.
Sending and Retrieval | Mass Mail | Compose Tools | Duplicate Checkers | More Information
Tools in the Spotlight
Sperry Software's Always BCC add-in for Outlook is being released for Outlook 2010. The add-in automatically adds a CC/BCC email address to all outgoing emails - making it perfect for compliance reasons. It can also include a cc or a bcc based on conditions you set up, for instance if you are sending from a particular account. The add-in now works with both 32-bit and 64-bit Outlook. |
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Create and send personalized individually addressed e-mail messages using an easy Wizard in Outlook - plain text, HTML or rich text. Your recipient list can be in Outlook, Exchange Global Address Lists, Excel or Access files. You can use Categories or Distribution Lists to keep mailing lists. You can even defer and batch send your emails to get around ISP restrictions. Outlook based solution for e-mail newsletters, business announcements and sales & marketing emails. Supports Outlook 2000, 2002, 2003, 2007, 2010, 2013 and 2016 (32 and 64bit). |
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With Exclaimer Cloud - Signatures for Office 365, all email is guaranteed to get a full, dynamic and professional email signature when sent from any device, including Macs and mobiles. It also allows for easy management of specific email signature elements including social media icons, promotional banners and legal disclaimers from one intuitive web portal. Sign up for a free 14 day trial today. |
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Get notified when your critical email systems go down. This add-in ensures resiliency by sending an email every 30 minutes that must be responded to and it alerts you in the absence of an expected email. |
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This add-in forwards the email you deem important to your email capable cell phone or pager but when you reply, the message goes back to the original sender. It saves space on tiny screens and more importantly, saves your thumbs. |
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Sperry Software's Power Rules Manager, an add-in that allows you to view and edit your rules from a grid window, received a small but significant upgrade: You can now drag and drop Outlook rules right in the grid window for simple control over Outlook rule execution order. And, if you hold down the Shift key while the grid is scrolling as you drag your rules, it goes into "turbo mode" in case you have hundreds (or even thousands) of rules. It also now has several other nice enhancements including support for non-default sets of rules. |
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Sperry Software's Print On Demand add-in for Outlook is being released for Outlook 2010. The add-in places convenient print buttons on the Outlook toolbar so that you can simply select the emails and/or attachments you want to print then click the Print Email, Print Attachments, or Print Both buttons. This new version now works with Outlook 2010, both 32-bit and 64-bit. |
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Use Rename Attachments to automatically rename attachments (in place) when sending or receiving emails. |
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Prevent email mistakes with the updated Safeguard Send add-in for Outlook 2016. It checks outgoing emails after you click the Send button to make sure that you're sending to the right recipients, that you're not sending emails with sensitive or classified keywords, anytime you're sending emails outside the company domains, and 12 other outgoing email checks that Outlook doesn't do. It warns you before the email goes out plus it can take 4 other actions on the email before it goes out, even auto adding a BCC recipient. |
Tools
Add-in for Microsoft Outlook. Automatically zips and encrypts sensitive large or small Outlook e-mail attachments. See Outlook e-mail zip attachments' content without opening the file archive. Open only selected files from multiple files zip attachments in one click. Compress and send large Outlook attachments and files to e-mail contacts. Now you can enable auto-encryption of ZIP archive in options, and your attachments will not only be zipped, but also encrypted automatically before sending. |
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COM add-in by Outlook MVP Ken Slovak that adds an Attachment Security Options page to the Tools, Options dialog in Outlook 2000 SP3 or higher to allow you to manage which file attachments are blocked. New version adds support for the .gadget extension for Outlook 2003 SP3 and Outlook 2007 SP1. It also adds detection for those SP levels. Shareware. Version 1.9.6 |
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Auto-Mate is an Outlook utility that allows you use define rules to move mail from your Inbox (or other folders) based on several criteria, including the age of the message. While Outlook rules only run as messages are downloaded or when you click Run Rules now, Auto-Mate rules run on a schedule, enabling you to apply rules to messages that have been in your Inbox for a given number of hours, days or weeks. Available in Standard or Pro Version. Supports Outlook 2003, 2007, 2010, 2013. Now supports Windows 10 and Outlook 2016 / Office 365. Version 10. |
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This Outlook plugin will compress (zip) attachments in your mail, just before the mail gets sent. |
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Bananatag tracks your emails in Outlook automatically so that you know when people open or click your email. It notifies you, and displays all your emails statistics in your online account.It also helps you by allowing you to store and insert links that you commonly use, so you don't have to copy paste from that Word document you have. |
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Boomerang is an add-in for Microsoft Outlook that allows you to take a message out of your Inbox for a few hours or a few days, until you're ready to deal with it. Ask it to return a message tomorrow afternoon, and at noon tomorrow, it will bring that message back into your Inbox. For Outlook 2003, 2007, 2010, 2013. |
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ChangeSender adds one important piece of functionality to Microsoft Outlook when used with Exchange Server: It allows you to choose the sender address your emails are sent from with an easy selection box. |
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CI-Mail-Policy is a rule-based email action framework which allows you to control email flow and apply policies to messages which pass the Exchange Server. Centrally manage actions such as adding email signatures / disclaimers to emails sent from any devices (including smartphones), sending auto-responders, redirecting messages, rewriting sender's addresses, rejecting or silently deleting messages and many more. Actions can be filtered on Active Directory Groups, OUs and other AD attributes. Free & fully featured trial. |
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CleanOut is a virtual AI assistant that guides you through your messages, one conversation at-a-time in order of priority, providing you with tools to quickly deal with them making sure nothing 'slips between the cracks'. Through this process, CleanOut is an order-of-magnitude more productive, considerably less stressful and ensures you deal with the most important business first. Available as a Win10 app or Outlook add-in in English, German and Spanish. |
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Available in two versions, a free personal edition and a more powerful professional version, ClearContext IMS is an add-in for Outlook that automatically prioritizes, organizes, and color-codes the e-mail in your inbox, placing the most important e-mails from the most important senders at the top of the inbox, ready to be dealt with immediately. Less important e-mails, such as newsletters and correspondence from low priority senders, are placed further down in the inbox and junk/spam e-mails are moved to the bottom. ClearContext IMS automates the e-mail filing process to help you keep your entire mailbox organized. Version 3.0 |
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The MailChimp add-in for Outlook provides integration between MailChimp mailing lists and Outlook contacts. Export contacts to MailChimp, Import contacts from MailChimp, View MailChimp lists and campaign details from within Outlook. |
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eeminders gives you an uncluttered inbox that shows you what you need to work on, in the order that you want to work on them. Defer/snooze emails out of your inbox and have them magically appear back when you actually need them. Get email reminders to follow-up on important emails right in your inbox. Get reminders for non-email actions in your Inbox. Prioritize or schedule your emails in the order that you need to work on them and more... Supports Outlook 2007, 2010, 2013 and 2016 (32bit and 64bit). Free 30 day trial available |
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Boldon James Email Classifier empowers users to assign a value to their Microsoft Outlook messages, by applying a visual and metadata classification label, helping prevent sensitive data being sent to the wrong recipient and improving security awareness. This provides organisations with the ability to not only ensure that they are complying with data protection and industry regulations, but also it adds significant value and boosts the return on investment of other security and data management technologies. |
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Email Recovery undeletes accidentally deleted single messages as well as corrupted and lost large mail bases together with attached pictures, music, and video, HTMLs, documents and archives. Program works with live, damaged or even inaccessible HDD and saves recovered data to any available drive you choose. Processes following files. Works with the following formats: DBX, PST, OST, EML, MSG, TBB, Firefox, vista mail, WAB, VCARD, VCF |
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Automatically downloads emails from web forms and third party sites, processes them into Outlook and assigns follow-up whenever a lead fills up a Web Form on your web site. Send an Auto-Response Email to the incoming email and also Distribute the Lead email among your Lead Processing Team. Can also create contacts from structured text files, in addition to mail messages.(Formerly Web Response Grabber) |
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Add notes to your email in Outlook with the click of a button. The notes do not change your original emails in anyway so you can safely reply/forward emails with no risk of unintentionally passing on confidential notes. Your folders will display which emails have notes attached for your quick reference. EmailNotes also adds buttons to Outlook so you can send notes with emails when you want to. Notes are saved inside Outlook so they get backed up every time you backup your Outlook data. Free Evaluation Copy Available. Supports Microsoft Outlook 2007, 2010, 2013 and 2016 (32 and 64 bit) |
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Encryptomatic OpenPGP for Outlook installs easily, and integrates with the Outlook toolbar. Send encrypted and signed emails using the OpenPGP standard. Compatible with GPG and Enigmail. Support for key servers and key revocation. A single signed installer package with MSI available for wider deployment. Key strengths supported up to 4096 bits. For Outlook 2016 through 2007, 64 and 32 bit versions. Free for personal use. |
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Monitors bounced messages to notify you which contact may need updating. For Outlook 2000 or later. |
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Exclaimer Address Tagging for Microsoft Exchange 2013/2010/2007 is the only software of its kind to allow users to create any number of disposable email addresses for Exchange. This feature is currently available in Gmail, Yahoo Mail, iCloud and Outlook.com, but has never been a part of Exchange. Address Tagging for Exchange lets users create and manage any number of temporary email addresses without involving the Exchange System Administrator. Easily identify who you are giving your email address to. 30 day trial. |
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File to PDF for Windows equips PDF production feature right in your Windows Explorer. Produce PDF documents from your files, Outlook emails or folder instantly with a single-click without the complexities and time consuming steps with expensive PDF software suite. Exploit your Windows Explorer to combine just about any files to one PDF - all from the ease and comfort of your Windows Explorer. Secure your PDF contents with password, permission limitations and add watermark on your published material to give a professional touch and identify ownership. |
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FileBucket enables users to seamlessly send emails with many file attachments from within Outlook. Send and receive large files without having to be concerned about the receivers or your own email server restrictions. Receive download alerts and send requests for data from others. No logging into websites or waiting for uploads to complete, FileBucket works in the background allowing you to monitor the upload queue as you wish. FileBucket is available for free with subscription options available |
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An incident ticket management groupware add-in that leverages Microsoft Outlook, Exchange and SharePoint. Provide an easy way for support staffs to collect ticket data from emails, assign technicians and problem areas, set due date and other custom metadata. And then use this information to generate trouble tickets in one of the administrator defined SharePoint lists, where customer issues can be tracked and collaborated with other technicians and stakeholders to seek early resolution. |
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janusSEAL for Outlook's SafeDomain Extension provides users with a security policy safety net when sending messages from Microsoft Outlook. Warn when sending sensitive messages to a large number of recipients; Prevent users from sending sensitive messages to a large number of recipients; Remove recipients from sensitive messages; Correct email addresses when the sender accidentally uses a recipient's public email address for a sensitive message when they should have used their private network address. |
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Mailinfo tells you if the recipient received, viewed or has not opened your email. Receive daily reminders to follow up on emails you sent which haven't been confirmed by Mailinfo. |
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Write down thoughts, phone conversations, status and reminders beside the email you are reading in Outlook. View, modify and print the notes anytime later. MailNotes is NON-DESTRUCTIVE! The original email remains unchanged. Notes are safe from data loss. MailNotes saves the notes in the main Outlook data file... so that they are automatically backed up when you backup Outlook data files. Very small in size, quick to download. Supported Outlook Versions: Outlook 2007 and newer versions. |
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MailToFile for MS Outlook is the integrated solution for filing emails outside your Outlook application. You can store your emails directly into a customer or project folder, with only a few mouse clicks. An archived message doesn't change: it remains a regular email! You can easily open, reply and forward all messages. With MailToFile you always have all your digital correspondence filed together. |
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The forensics email analysis tool MailXaminer emerges as a great standalone utility that assists techies to examine and extract evidence from both web-based as well as desktop-based email clients. With the versatile features of Mailxaminer, investigators can carve all the related evidence and create a comprehensive report of the case. |
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Create rules for filling TO, CC, BCC and SUBJECT fields of new message based on the folder where the original message is stored. Add-in allows to use different settings for different folders. The fields you don't want to change will remain the same. It only allows automatic address management, while message body remains intact. Works with Microsoft Outlook 2000 and up, fully compatible with Microsoft Exchange Server public and shared folders. Part of the MAPILab Toolbox. |
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NEO Pro is an email organizer and search engine for Outlook that indexes emails (including multiple message stores), as they are sent and received, into convenient virtual folders such as Correspondent, Date, Attachment Type and Category for instant access. NEO Pro introduces Conversation View, which allows users to expand the thread in the message list. Includes email notation so that users can add notes to individual messages for future reference. |
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Outlook Attachment and Picture Extractor can extract and save attachments out from Outlook 2000/XP/2003/2007. Save Outlook attachments and pictures into a directory of your choice. Shrink your *.PST file by removing attachments from mails. Version 1.6 |
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The most common request for Outlook is the ability to add notes to e-mails. Outlook Notes for Email provides the ability to add a native Outlook note to e-mails. For better visibility it also adds an optional yellow category to the message. All Outlook attachment features are available like preview and searching whereby it doesn't require separate screenspace to display its content. Outlook Notes for Email comes with a 14 day trial period and is available for 32 and 64 bit Outlook versions. |
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Free gadget-like desktop and logon outlook unread mail for windows 7, windows 8 and windows vista including constant and popup views. |
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There are many reasons why when sending invitations to the meeting we do not want each of the invited guests to know the e-mail addresses of the other invitees. Outlook users can help themselves by using Outlook Tiny DLP, which solves this and many other problems related to information security and GDPR requirements. The basic version of this add-on, solving problems related to the use of the BCC field in e-mails and invitations, is available free of charge. Tested with Windows 7+ and Outlook 13+. |
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Outlook to Outlook moves email, contacts, and calendar items quickly and easily from your PC running Microsoft Outlook to your new PC running Microsoft Outlook. |
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Print your Outlook Emails the way you want. Outlook Printer allows you to customize the printing of your Outlook mails with an easy to use interface. Prints incoming e-mails automatically. |
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An automated ticketing system for one-person helpdesk and issue tracking in Microsoft Outlook. Log, analyze, track and escalate support requests in an organized and structured process in Outlook. Auto-process incoming support requests and send automated notification emails or SMS alerts. Supports enforcement of SLA in line with ITIL guidelines. Integrated knowledge base, asset tracking and statistical tools. Support for Skype and Phone calls. Includes a self-service website where end-users can submit new support requests, check status, search through the knowledge base. Improves your efficiency to enable faster response time. |
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An incident management and tracking add-in that allows you to raise trouble tickets from emails in Outlook to SharePoint lists, where customer issues can be tracked and collaborated with other technicians and stakeholders to seek an early resolution. Assign technicians and problem areas, set due date and other custom metadata to the SharePoint trouble tickets from within Outlook. Provides an automatic way for escalation and update of trouble tickets in SharePoint list from within Outlook. |
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View thumbnails of image attachments, run a slideshow of attached picture files without to saving the attachments to disk. Quickly save all attachments to a folder or easily export every attachment in every message in the current folder. Preview image attachments as you add them to a new e-mail message, view the extended file properties of images that were taken with a digital camera (camera model, date picture taken, exposure time, etc.) Works with all common image files. Supports Vista and optimized for Outlook 2007. Version 2. |
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Outlook add-in to allow you to read the plain text version, HTML source, Internet headers, and attachment information, of any incoming message, all from one tabbed interface. Also includes ability to reply and forward HTML messages as plain text, and a "Reply to Some" feature to generate a reply to selected recipients (fewer than "Reply to All"). Free for personal use. Works with Outlook 2000 through Outlook 2010 (32-bit only) and any version of Windows (32- or 64-bit). New release features full ribbon integration with Outlook 2010. |
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Outlook 2016 doesn't show a notification when receiving a new email in a shared emailbox. Popupsharedbox makes it possible that a shared mailbox of Outlook, when receiving a new email message show a notification in the right bottom of the screen. |
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Outlook plays a vital role in term of office productivity in communication. However, there are some features missing, such as auto-BCC, Gmail Push Notification, and standardized import/export on contacts, calendars and tasks. Power Toys for Outlook is a collection of Outlook add-ins that provides these useful features. Auto BCC for sends blind carbon copy to recipients. Export Outlook Contacts to a single vCard (.vcf) and Excel. Export Outlook Appointments and Tasks to ICAL (.ics). GGNotify enables push notification from Google upon new e-mail arrival. |
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QS Disclaimer can add disclaimers to mail sent from any client, such as Outlook, Mail, Outlook Web Access, Apple Mail or even handheld devices and Smartphones, as long as the message is sent via Exchange or the SMTP Server. A disclaimer and signature editor is included which lets you add images and HTML to make disclaimers or signatures that stand out. You can also add Active Directory fields to make a signature specific to a user. Disclaimers and signatures can also be controlled by groups of users. Free trial available. |
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Exchange store event sink that removes read receipt requests from all messages arriving in the Inbox, either per store or for individual mailboxes. Works with Exchange 2007/2010. |
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Reminder Manager provides reminders from any email, calendar, tasks or contacts folder in any open mail store. This allows you to set reminders on items in any folder in your mailbox or PST file, secondary PST files or public folders. Reminders can be emailed to any pager or email enabled communications device. |
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RestrictExtRecips application allows you to limit the number of external recipients a certain group of people can send to. You can create the following rule: if john.doe@yourcompany.com is a member of a group RestrictExternal, he cannot set more than 5 external recipients in his message. If he places 6 or more external addresses his message will not be delivered and he will get a non-delivery report message: "Too many external recipients". |
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SafeSend Outlook detects external recipients in outgoing emails and meeting invitations, requests users to confirm external emails recipients, expands Outlook distribution lists. Supports multiple domains within corporate structure and multiple email accounts per user. Allows custom safe-domains. Puts minimum load on your Exchange server. |
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Save Message is a MS Outlook add-in which can automatically save mails including attachments to the disk/net folder after emails arrive or are sent. Message body can be saved in plain, RTF, HTML or native Outlook format. There is a possibility to customize message header in the save file and to include attachments info to the saved file. Save Message can work with attachments which were included or embedded to the message or which were included to the message as OLE object. |
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This plug-in shows you the e-mail sender's local time when you open or reply to an Outlook message. Sender's Time Zone determines the time automatically, no setting and no configuring is required. You just open an e-mail message and besides the standard Outlook timestamp, you will see the sender's current time, your time zone difference and the time since the message was sent. In addition you can customize the displayed time for a certain sender. Works in Outlook 2003 to 2010 32-bit and 64-bit. |
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COM add-in for Outlook 2000 or 2002 to tag incoming mail messages with information from a database, so you can more easily identify messages from clients. Also checks for large or missing attachments on outgoing messages. |
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ITIL helpdesk with automated ticketing and issue tracking for support team to log, analyze, collaborate, track and escalate support requests in an organized and structured way in Outlook. Can auto-process incoming support requests, auto-assign technicians, enforce service level, set due date and send automated notifications to cut the overhead of manual tasks significantly. Comes with integrated Knowledge Base, Asset Tracking, SLA, Report builders and OLAP Statistical tools. Support for Skype, SMS and Phone calls. Includes Web Access sites for technicians and end-users. Improves your efficiency to enable faster response time. |
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ITIL help-desk with automated ticketing and issue tracking for support team to log, analyze, collaborate, track and escalate support requests in a structured way in Outlook and SharePoint. Can auto-process incoming support requests, auto-assign technicians, enforce service level, set due date and send automated notifications to cut the overhead of manual tasks significantly. Support for Skype, mobile SMS and Phone calls. Includes Web Access sites for technicians and end-users. |
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Outlook COM add-in for Exchange Server users who need to send mail from a second mailbox. The add-in ensures that messages sent with the second mailbox's From address or deleted from the second mailbox stay in the Sent Items or Deleted Items folder of the second mailbox. |
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Weight Diet for Outlook helps users shrink their mailbox and organize emails by finding & eliminating obsolete emails, such as duplicate, autoresponder or failure messages. Users can specify which folders to scan and how to filter messages so only certain emails will be found. Weight Diet can move email attachments out of the user's mailbox file while keeping a shortcut to the original attachments in the email message. Use Weight Diet to upload outgoing email attachments to file sharing servers and replace the attached file with a link. |
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Open, convert and save the files on winmail.dat email attachments sent by Microsoft Outlook and Exchange. Easy-to-use graphic interface (no command-line tool). Displays the original message subject and body. Free. Android version available. |
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Online utility to decode attachments sent by Outlook that arrive as Winmail.dat files because the message was sent in Rich Text Format format. |
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Email tracking service notifies you when your recipient reads your email and clicked on any links included in the email. Email analytics also available. |
More Information
- Content Control Tools
- Compression Tools
- Decoder Tools
- Distribution List Tools
- Fax Tools -- includes tools for scanning documents into Outlook items
- Junk Mail Tools
- Mailing List Tools
- Notification Tools
- Security Tools -- Some of these also provide message tracking.
- Signature Tools -- including random quotes
- Microsoft Outlook Message Form Samples -- more sample message forms
I use Outlook 2013 and I have 4 IMAP email accounts that I use regularly. Each week I manually export all my account folders to .pst files and back them up to both a local and remote hard drive. It takes a lot of time to do so.
Is there an add-in/tool that will perform those tasks automatically, on a defined schedule? Thank you.
There are backup utilities but they just copy the data file, which isn't really helpful with imap in outlook 2013 and 2016. I don't know of any that export. Sorry.
Is there an Outlook add-in which allows one to put a private comment into the message body, which can only be seen by the BCC'd recipient?
I seem to remember reading about such an add-in a while ago on some webpage, thinking "This is a great add-in, must remember to install it" -- but unfortunately, I forgot to bookmark the webpage!
I'm not aware of any that would do this - or a way to do it, short of resending the message only to the BCC. I have a macro that doesn't send attachments to cc'd recipients which could be tweaked to do this - i'd leave the copy open and add the note.
We are looking for a mail tool that will allow us to create a "Rule" to automatically copy a sent email meeting certain criteria to a file folder on our network server. This would create one location for everyone on the network to look for particular types of correspondence, e.g., requests for additional information. One central location for those that don't have easy access to the Sent folder of the sender.
Is there an add-in that will highlight the row background conditionally based on a sender? I know that Outlook 2013 will let you do font formatting conditionally, but I want messages from certain people to appear highlighted in the inbox.
I'm not aware of any addins that will do that. It's not a capability supported by outlook.
I need to create a message rule for incoming messages sent BCC to a specific email address. Is there anything out there for this? Thanks!
No, because you don't see the BCC addresses, they are dropped at the SMTP server (that's why it's a Blind Carbon Copy)
Thanks Diane.
Hi Diane, I think the OutlookPrinter Tool might help me, but unfortunately, the link is no longer working. Any other ideas?
Regards, PJ.
Sorry about that - the link should be working now.
I'm just looking for an easy tool telling me how many emails I have received at each day of a week... Any hints?
Thanks from someone who tries to get control over something by first estimating the problem...
Well, there are reporting tools, but you could do it with search folders or use VBA to count or export to Excel and process. For search folders, use 'received one day ago' 'received two days ago' etc as the folder terms.
Utilities: https://www.slipstick.com/addins/productivity-addins/outlook-reporting-tools-utilities/
Search folder method: https://www.slipstick.com/outlook/rules/count-received-emails/
I want to create a Macro in outlook 2010. If I am attaching anything in email or writing in subject line "SSA" or writing in email "C001/C001" then a popup box should appear with the statement “You are attaching a file. please include XYZ note in email.
This macro - https://www.slipstick.com/outlook/email/macro-to-warn-before-sending-a-message-with-a-blank-subject/ could easily be converted to do what you want.
If instr(strSubject, "SSA") > 0 OR instr(item.body, "C001/C001") Then
' do something
end if