• Outlook User
  • Exchange Admin
  • Office 365
  • Outlook Developer
  • Outlook.com
  • Outlook Mac
  • Outlook & iCloud
    • Common Problems
    • Outlook BCM
    • Utilities & Addins

Mail Tools for Outlook

Slipstick Systems

› Tools & Utilities › Email Tools › Mail Tools for Outlook

Last reviewed on April 22, 2021     49 Comments

This is a collection of mail utilities for Microsoft Outlook.

Sending and Retrieval | Mass Mail | Compose Tools | Duplicate Checkers
More Information

More Information

  • Content Control Tools
  • Compression Tools
  • Decoder Tools
  • Distribution List Tools
  • Fax Tools -- includes tools for scanning documents into Outlook items
  • Junk Mail Tools
  • Mailing List Tools
  • Notification Tools
  • Security Tools -- Some of these also provide message tracking.
  • Signature Tools

Mail Tools for Outlook was last modified: April 22nd, 2021 by Diane Poremsky
  • Twitter
  • Facebook
  • LinkedIn
  • Reddit
  • Print

Related Posts:

  • Compose Tools for Outlook
  • Sending and Retrieval Tools
  • Mass Mail Tools for Outlook
  • Mail Notification Tools

About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Subscribe
Notify of
49 Comments
newest
oldest most voted
Inline Feedbacks
View all comments

Gary Heath (@guest_217146)
November 3, 2020 12:24 pm
#217146

Hi there ... I have VBA code that runs automatically whenever I receive a new E:Mail into my Outlook 2016 32-bit Inbox.

I've added some code that will scroll through every Folder & sub-Folder (of which I have very many) with the intention of hiding a Folder if it has NOT got new mail in it (basically, once a Send & Receive has finished, I want to see ONLY my Folders, that have unread Mail in them), but I can't see a way of doing it, I fully expected to be find a "Folder.Hide = True", or a "Folder.Show.False" option ... can this not be done ? It seems such a basic action !!!

0
0
Reply
Markus (@guest_216006)
October 5, 2020 12:36 pm
#216006

Hi,
I would like to receive a notification under WIN 10 & Outlook 2019 as it used to be under e.g. Win 7 with Outlook 2010. This small transparent window at the bottom right or left of the desktop.

I am aware that it probably won't work with board means, but is there maybe a small program that does such a thing?

I still don't understand why this - no matter why - was abolished (changed)....

Kind Regards
Markus

0
0
Reply
Gary (@guest_214559)
January 6, 2020 1:32 am
#214559

Hi,
I've been using Aladdins Envelope and Label add in for years. It looks like the developer has left the business..
What would you recommend for envelope and label add in for outlook ?

0
0
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  Gary
January 6, 2020 9:45 am
#214560

There is one left that I'm aware of http://www.tools4contacts.com/

otherwise, its mail merge or using a macro to replicate it.
https://www.slipstick.com/outlook/contacts/printing-labels-or-envelopes-for-contacts/

0
0
Reply
OldOne (@guest_204910)
February 27, 2017 3:52 pm
#204910

I use Outlook 2013 and I have 4 IMAP email accounts that I use regularly. Each week I manually export all my account folders to .pst files and back them up to both a local and remote hard drive. It takes a lot of time to do so.
Is there an add-in/tool that will perform those tasks automatically, on a defined schedule? Thank you.

0
0
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  OldOne
May 26, 2017 1:35 am
#206804

There are backup utilities but they just copy the data file, which isn't really helpful with imap in outlook 2013 and 2016. I don't know of any that export. Sorry.

0
0
Reply
RKR3 (@guest_204704)
February 18, 2017 5:17 am
#204704

Is there an Outlook add-in which allows one to put a private comment into the message body, which can only be seen by the BCC'd recipient?

I seem to remember reading about such an add-in a while ago on some webpage, thinking "This is a great add-in, must remember to install it" -- but unfortunately, I forgot to bookmark the webpage!

0
0
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  RKR3
February 18, 2017 11:43 pm
#204711

I'm not aware of any that would do this - or a way to do it, short of resending the message only to the BCC. I have a macro that doesn't send attachments to cc'd recipients which could be tweaked to do this - i'd leave the copy open and add the note.
https://www.slipstick.com/developer/code-samples/no-attachments-to-cc-recipients/

0
0
Reply
Tammy (@guest_198382)
May 2, 2016 3:11 pm
#198382

We are looking for a mail tool that will allow us to create a "Rule" to automatically copy a sent email meeting certain criteria to a file folder on our network server. This would create one location for everyone on the network to look for particular types of correspondence, e.g., requests for additional information. One central location for those that don't have easy access to the Sent folder of the sender.

0
0
Reply
Dan Miller (@guest_194303)
October 28, 2015 1:42 pm
#194303

Is there an add-in that will highlight the row background conditionally based on a sender? I know that Outlook 2013 will let you do font formatting conditionally, but I want messages from certain people to appear highlighted in the inbox.

0
-1
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  Dan Miller
October 28, 2015 11:49 pm
#194318

I'm not aware of any addins that will do that. It's not a capability supported by outlook.

0
0
Reply
Peni (@guest_194249)
October 26, 2015 5:46 pm
#194249

I need to create a message rule for incoming messages sent BCC to a specific email address. Is there anything out there for this? Thanks!

0
0
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  Peni
October 26, 2015 9:59 pm
#194250

No, because you don't see the BCC addresses, they are dropped at the SMTP server (that's why it's a Blind Carbon Copy)

0
0
Reply
Peni (@guest_194263)
Reply to  Diane Poremsky
October 27, 2015 12:11 pm
#194263

Thanks Diane.

1
0
Reply

Visit Slipstick Forums.
What's New at Slipstick.com

Latest EMO: Vol. 28 Issue 22

Support Services

Do you need help setting up Outlook, moving your email to a new computer, migrating or configuring Office 365, or just need some one-on-one assistance?

Subscribe to Exchange Messaging Outlook






Our Sponsors

CompanionLink
ReliefJet
  • Popular
  • Latest
  • WeekMonthAll
  • How to Remove the Primary Account from Outlook
  • Adjusting Outlook's Zoom Setting in Email
  • Outlook: Web Bugs & Blocked HTML Images
  • Save Sent Items in Shared Mailbox Sent Items folder
  • Move an Outlook Personal Folders .pst File
  • Create rules that apply to an entire domain
  • Use PowerShell to get a list of Distribution Group members
  • View Shared Calendar Category Colors
  • How to Create a Pick-a-Meeting Request
  • Remove a password from an Outlook *.pst File
  • Send Individual Messages when Sending Bulk Email
  • Centrally managed signatures in Office 365?
  • Create a rule to delete spam with no sender address
  • Open Outlook Folders using PowerShell or VBScript
  • Cannot add Recipients in To, CC, BCC fields on MacOS
  • Change Appointment Reminder Sounds
  • Messages appear duplicated in message list
  • Reset the New Outlook Profile
  • Delete Old Calendar Events using VBA
  • Use PowerShell or VBA to get Outlook folder creation date
Ajax spinner

Newest Code Samples

Delete Old Calendar Events using VBA

Use PowerShell or VBA to get Outlook folder creation date

Rename Outlook Attachments

Format Images in Outlook Email

Set Outlook Online or Offline using VBScript or PowerShell

List snoozed reminders and snooze-times

Search your Contacts using PowerShell

Filter mail when you are not the only recipient

Add Contact Information to a Task

Process Mail that was Auto Forwarded by a Rule

Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in Outlook for Windows.

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services




Windows 10 Issues

  • iCloud, Outlook 2016, and Windows 10
  • Outlook Links Won’t Open In Windows 10
  • Outlook can’t send mail in Windows 10: error Ox800CCC13
  • Missing Outlook data files after upgrading Windows?

Outlook Top Issues

  • The Windows Store Outlook App
  • The Signature or Stationery and Fonts button doesn’t work
  • Outlook’s New Account Setup Wizard
  • Outlook 2016: No BCM
  • Exchange Account Set-up Missing in Outlook 2016

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

Contact Tools

Data Entry and Updating

Duplicate Checkers

Phone Number Updates

Contact Management Tools

Diane Poremsky [Outlook MVP]

Make a donation

Calendar Tools

Schedule Management

Calendar Printing Tools

Calendar Reminder Tools

Calendar Dates & Data

Time and Billing Tools

Meeting Productivity Tools

Duplicate Remover Tools

Mail Tools

Sending and Retrieval Tools

Mass Mail Tools

Compose Tools

Duplicate Remover Tools

Mail Tools for Outlook

Online Services

Productivity

Productivity Tools

Automatic Message Processing Tools

Special Function Automatic Processing Tools

Housekeeping and Message Management

Task Tools

Project and Business Management Tools

Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

Help & Suggestions

Submit Outlook Feature Requests

Slipstick Support Services

Home | Outlook User | Exchange Administrator | Office 365 | Outlook.com | Outlook Developer
Outlook for Mac | Common Problems | Utilities & Addins | Tutorials
Outlook & iCloud Issues | Outlook Apps
EMO Archives | About Slipstick | Advertise | Slipstick Forums
Submit New or Updated Outlook and Exchange Server Utilities

Send comments using our Feedback page
Copyright © 2023 Slipstick Systems. All rights reserved.
Slipstick Systems is not affiliated with Microsoft Corporation.

wpDiscuz

Sign up for Exchange Messaging Outlook

Our weekly Outlook & Exchange newsletter (bi-weekly during the summer)






Please note: If you subscribed to Exchange Messaging Outlook before August 2019, please re-subscribe.

Never see this message again.

You are going to send email to

Move Comment