Many of the tools listed on this page also work with Microsoft Outlook's Calendar and Contacts, as well as with Tasks.
Tools in the Spotlight
Either delete duplicate Outlook items or move them to a separate folder. Includes all 8 of the duplicate eliminator add-ins from Sperry Software for a single low price. You get: Duplicate Email Eliminator Add-In, Duplicate Email Eliminator Across Folders Add-In, Duplicate Contacts Eliminator Add-In, Duplicate Appointments Eliminator Add-In, Duplicate Tasks Eliminator Add-In, Duplicate Notes Eliminator Add-In, Duplicate Journals Eliminator Add-In, Duplicate Posts Eliminator Add-In. |
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eeminders gives you an uncluttered inbox that shows you what you need to work on, in the order that you want to work on them. Defer/snooze emails out of your inbox and have them magically appear back when you actually need them. Get email reminders to follow-up on important emails right in your inbox. Get reminders for non-email actions in your Inbox. Prioritize or schedule your emails in the order that you need to work on them and more... Supports Outlook 2007, 2010 and 2013 (32bit and 64bit). Free 30 day trial available |
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Ceptara's FocusMe application is a Microsoft Outlook 2010, 2013 & 2016 add-in designed to help you and your team achieve greater focus. It helps you get more organized via features including 5D email processing, organizing your mail, tasks, appointments, documents, and notes by Project, task planning support, and time, travel and hourly billing tracking. It includes planning tools such as Gantt charts and mindmaps, task focused free/busy scheduler and many more The tool facilitates team collaboration via e-mail, FocusSync and SharePoint. |
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Capture YOUR standard work flows by creating templates of entire series of appointments and tasks. Click a button to use the templates to accurately calculate and schedule all your appointments and tasks for a project. See the full picture by viewing all appointments and tasks for a project in one place. Finally when a deadline changes, Easily and Accurately reschedule ALL affected appointments and tasks. This is your complete Outlook based scheduling and project management tool. |
Tools
Easy2Add software is a free and fastest way to create Microsoft Outlook events and other items. Create calendar events even when the Microsoft Outlook is closed. Quickly create new events, tasks (to-do), contacts, notes from plain English in your Outlook Calendar (appointments, meetings, all day events), Tasks, Contacts and Notes folders even Outlook is not running. Adding Events feature is free, other features are available in registered version. |
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Create task from email message. Convert email to appointment in Outlook. Email2Task is an easy to use add-in for Outlook allowing you to turn email to calendar events, convert email messages into Outlook tasks and attach email. Move emails to predefined folder in one click. Use Email2Task form to modify the task or appointment details quickly. Easily organize your information in Microsoft Outlook with E2T time saving software add-in. |
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Synchronize and share Outlook folders on multiple PCs without a server. Microsoft Outlook add-in for synchronizing and sharing Outlook folders, PST files, email, calendar, tasks and notes. This is a time saving and cost-effective solution for sharing Microsoft Outlook between multiple users. Share Microsoft Outlook Public or Personal folders, Windows documents and files with others. It is an easy and effective solution for remote companies and groups. Secure Outlook sharing and synchronization. |
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Remove unwanted Outlook duplicate records with Anti-Dupe for Microsoft Outlook add-in utility. Anti-Dupe for Outlook scans and deletes duplicate Outlook duplicate appointments, contacts, emails and tasks based on pre-determined criterion set by Anti-Dupe. Trial version available. |
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“Stop Starting and Start Finishing” all those tasks, goals, jobs and to do’s. Auscomp KanBan will help you achieve that by visually display and organize all your Outlook Tasks on a board of neat, color coded cards and columns which you can drag & drop. See at a glance what your workload is. A powerful tick-list then enables each item to be broken down into more manageable sub-tasks, so the job gets done more quickly and efficiently – empowering you to get the jobs done, all from one central place - Outlook |
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CCS Service Request provides a central point for tracking and managing service requests for departments such as HR, IT, Facilities, Sales and Marketing. Tickets are submitted from an Outlook form, email or web page. The ticket is routed to the department providing the service. Department staff is assigned the request. Includes full reporting, knowledge base and flexible forms. Easy to install, run. |
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Free project and task manager for Outlook 2010 / 2007. Use it to assign, monitor and track your own (or your team's) tasks in Outlook. Synchronize Outlook tasks with others in real time (via Exchange server or CodeTwo Public Folders). |
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Converts text in virtually any Windows application into Outlook contacts, appointments, tasks, or notes. Copies text to create an entire contact or appointment at once, without retyping. It works from email signatures, web search results, documents, resumes, and any other source of contact or event information. |
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Data Publisher add-in provides a means to bring your Outlook contents such as mails, appointments, tasks or contacts to SharePoint lists, where these can be shared with other users. This process can be performed manually, or automatically and is achieved without using any scripts or programming, with complete seamless experience to the users. In other words, Data Publisher extends your Microsoft Outlook to effectively act as a content provider for your enterprise SharePoint repository. It can be adapted to feed data to SharePoint lists for various purposes, such as for issue tracking, timesheets, projects or contact managements. |
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Outlook COM add-in that enables you to receive reminders from any mail, calendar, contacts, or tasks folder in your default information store (Exchange mailbox or Personal Folders file) except the Outbox. |
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Cooperate on incident management inside Outlook. Folder HelpDesk may be installed in any Outlook folder. Manual or automatic conversion of e-mails into tickets with formatting, images and attached files included. Manual conversion also of Outlook Tasks and Appointments. E-mail history, FAQ answers. Statistics tool. Knowledge base. Supports Win 2003-8, Office 2003, 2007, 2010 (32-bit) and 365 and SQL Server, SQL Azure and Access databases. |
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HelpDesk OSP connects Outlook to SharePoint. Use it for issue tracking incident management, user support or anytime when you wish to publish something to a SharePoint list directly from Outlook. E-mails can be converted into SharePoint list items manually or automatically. Rich text, formatting, attached files, priority, sender information is included in the ticket. Blank tickets can be created, and info can be taken from Outlook Contacts or GAL. Version 3. Full support for Office 365. |
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An incident ticket management groupware add-in that leverages Microsoft Outlook, Exchange and SharePoint. Provide an easy way for support staffs to collect ticket data from emails, assign technicians and problem areas, set due date and other custom metadata. And then use this information to generate trouble tickets in one of the administrator defined SharePoint lists, where customer issues can be tracked and collaborated with other technicians and stakeholders to seek early resolution. |
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Drag and drop tasks between different phases of a project. Color code tasks by project or responsible and drag and drop them between phases using kanban board for Outlook or SharePoint. Also available in a personal kanban board for Outlook, Kanban Task Manager Single. |
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Message Pad for Outlook replaces phone message pads, Post-It Note or bits of paper for your phone messages. Messages can be picked up remotely using email enabled mobile devices. Workgroup management to allow office groups to maximize productivity (requires Microsoft Exchange). Fully integrated with Outlook. Free evaluation. |
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More Productive Tools for Outlook is an innovative tool that expands your ability to get information into and out of Outlook quickly and effectively. More Productive Tools provides you with a vast array of capabilities to make your Outlook use more productive and efficient. Supports Outlook 2000, 2002 (XP), 2003 and 2007. Currently Free. Beta |
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MS Outlook ICS and VCF Adapter is a set of VBA scripts that enables a user to connect any Calendar folder (appointments or tasks) to a remote iCalendar server in read/write mode (i.e. it is possible to read from the remote calendar and it is possible to publish to the remote calendar. Free. |
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OLAP Statistics tool for Outlook helps you gain insight into your folder items and make new discoveries. It analyzes Outlook data in multi-dimensional view in grids, charts and graphs and supports pivoting, drill down/slice and dice and filtering. You can run analysis tool on individual Outlook or public folders. Specify any field as the measure using functions such as sum, count, distinct count, maximum, minimum etc, and use this against other fields to generate statistics. Save and share reports as PDF, JPEG, HTML or PNG formats. |
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The On The Go Add-In is for busy professionals who need a tool to help them manage their Inbox and their busy lives. Using the buttons on the Outlook ribbon, you can convert emails to Tasks and Appointments with ease, automatically removing them from your Inbox. You can assign each Task or Appointment a project and for Tasks you can set the context in which they are to be performed. If you use On The Go every day, you will find your Inbox empty and your Calendar and Task list full of places to go and things to do. |
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Free tool for removing duplicate items from Outlook folders. ODIR recognizes duplicates in Contacts; Calendar; Tasks; Notes and Email folders. Using ODIR is very easy: select a folder and click the button Remove Duplicate Items. ODIR scans the selected folder for duplicates and MOVES all duplicates found to a subfolder ODIR_duplicate_items. Version 1.2 |
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Removes duplicate items from Calendar, Tasks, Contacts, Notes, and mail folders. Free. |
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An incident management and tracking add-in that allows you to raise trouble tickets from emails in Outlook to SharePoint lists, where customer issues can be tracked and collaborated with other technicians and stakeholders to seek an early resolution. Assign technicians and problem areas, set due date and other custom metadata to the SharePoint trouble tickets from within Outlook. Provides an automatic way for escalation and update of trouble tickets in SharePoint list from within Outlook. |
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Outlook plays a vital role in term of office productivity in communication. However, there are some features missing, such as auto-BCC, Gmail Push Notification, and standardized import/export on contacts, calendars and tasks. Power Toys for Outlook is a collection of Outlook add-ins that provides these useful features. Auto BCC for sends blind carbon copy to recipients. Export Outlook Contacts to a single vCard (.vcf) and Excel. Export Outlook Appointments and Tasks to ICAL (.ics). GGNotify enables push notification from Google upon new e-mail arrival. |
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Ever missed an action item buried in your email? Forward your important emails to Producteev to create to-do lists on the web and receive alerts when needed. Put Outlook tasks in the cloud and access them from all Producteev applications (mobile, desktop, web...) |
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QuickOutlookTask defines an alias for use with Find and Run Robot (FARR), a quick-launch application for Microsoft Windows |
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Reminder Manager provides reminders from any email, calendar, tasks or contacts folder in any open mail store. This allows you to set reminders on items in any folder in your mailbox or PST file, secondary PST files or public folders. Reminders can be emailed to any pager or email enabled communications device. |
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With the Reminders Assistant plugin for Outlook you can set reminders for each and every Outlook folder including embedded ones.Reminders Assistant is an add-in for Microsoft Outlook. The Reminders Assistant component is one of the 18 addins included into the program MAPILab Toolbox. |
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TaskColors 4Outlook is an Outlook addon that lets you color your task lists with different colors. |
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TaskController is an Outlook group task management solution for Exchange users. Use TaskController to share, manage, and collaborate on project tasks. Easily create, assign, and route tasks to your team or co-workers. Document and track your time on tasks for time billing. Easily schedule appointments for tasks on your Outlook calendar. TaskController automatically converts incoming mail messages into Outlook tasks in a public folder with customizable fields and turns completed tasks into knowledgebase entries. Improve productivity and take better control of your tasks and to do lists. 20-day trial available. |
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Manage tasks VISUALLY within native Microsoft Outlook interface using intuitive Urgency/Importance matrix. Build the right agenda for the day considering both Urgency and Priority of tasks. Ensure long-term success by singling out Important but not Urgent tasks. Save your time by sorting out not Important tasks to get rid of at all. Powered by Stephen Covey's, Getting Things Done, and Inbox Zero task management methods. |
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Taskline automatically schedules Microsoft Outlook's task list. With Taskline, you know when each of your tasks is likely to start and finish, enabling you to meet deadlines with confidence. Taskline can also display tasks in Outlook's calendar. Taskline 4 now supports both the 32-bit and 64-bit versions of Outlook 2010 and 2013. It also includes enhanced task scheduling, such as the ability to manually adjust schedules by dragging tasks in Outlook's calendar. |
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The Outlook add-in TaskToCal displays your Outlook tasks in your calendar automatically. Every time you create a new task then a new appointment will be created in your calendar. The notes and the state of your tasks are shown in the corresponding appointment. If you move your task-appointment in your calendar then the new time will be reflected in your task, too. Delete a task in your calendar and your task will be erased in the tasks folder. |
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ITIL help-desk with automated ticketing and issue tracking for support team to log, analyze, collaborate, track and escalate support requests in a structured way in Outlook and SharePoint. Can auto-process incoming support requests, auto-assign technicians, enforce service level, set due date and send automated notifications to cut the overhead of manual tasks significantly. Support for Skype, mobile SMS and Phone calls. Includes Web Access sites for technicians and end-users. |
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An enterprise time reporting and billing management solution for teams of any size to work, plan, execute project related activities and timesheets within Microsoft Outlook, and publish to a central database. Leverage the familiar Outlook calendar and task interface to track time and expenses towards projects, clients or any entity your business requires. Generate attendance, payroll, cost estimates or billing reports for accouting purposes in Excel, PDF, XML or HTML. Support auditing of timesheets, offline usage, automatic alerts, custom fields and OLAP analysis. Ideal for organization and teams that charge by the hour. |
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An enterprise time reporting and billing management solution for team of any size to work, plan and execute project related activities and prepare timesheets within Microsoft Outlook, and publish to the company's SharePoint list. Leverages the familiar Outlook calendar and task interface to track time and expenses towards projects, clients or any entity your business requires so that you can generate attendance, payroll, cost estimation or billing related reports. Support offline usage, automatic alerts, custom fields and OLAP analysis. Ideal for organization and teams that charge by the hour. |
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Access your to do list, turn emails into tasks, and collaborate on shared projects from within Outlook. Tasks are accessible from smartphones, tablet, web browser, email inbox, and more! Supports subtasks and subprojects. Free and Premium versions available. |
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Auto-prioritizing task manager for Outlook supports popular methodologies for managing tasks like David Allen's Getting Things Done, Total Workday Control, and Total Relaxed Organization. Manages emails as tasks automatically. Works with Microsoft Outlook 2003, 2007, or 2010. |
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VIP Task Manager is a client/server groupware for task management and team collaboration. It lets users plan human resources and tasks, manage projects, schedule employees, track time, automate their workflow. VIP Task Manager allows authorized users to simultaneously access and share common database through Local Network (LAN) to see, add and assign tasks, automatically send and receive notifications. |
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Convert email to Wunderlist tasks or create new tasks using the Wunderlist for Outlook app. Available in the Office store for Outlook.com and Exchange Online subscribers. Works in both Outlook on the web and Outlook 2013 or 2016. |
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