This is a collection of print tools for the Microsoft Outlook Calendar.
In order to use the Word templates you will need to change macro security in Word's Tools, Macros, Security... to Medium, then close Word and reopen it. Approve the macro dialog when you load the template. In Word 2007, macro settings are in Office icon (former File menu location), Word Options, Trust Center link on left, Trust Center Settings button on bottom.)
Even though the information on templates state they are for older versions of Outlook, these templates will work with all newer versions of Outlook and Word, including 2013 and 2016.
Tip: The Calendar Printing Assistant adds a menu to the Start menu, not to Outlook's menus. Look for it under Microsoft Office, Microsoft Office Tools.
Note that Outlook 2007 suffers from a printing bug where events which extend into multiple weeks do not print properly. This was fixed by Outlook 2007 SP1. If you can't or won't install the updates, use the Calendar Printing Assistant instead.
Another print bug in Outlook 2007 SP2 and earlier: subject lines are truncated. This is addressed by an April 2010 hotfix and included in the July 13 update. However, the end times don't print and the lines break between words. This will be fixed in a cumulative update expected Aug or Sept 2010. See OL2007: Line Wrap in Calendar Printout for more information and screenshots. You can also use the Calendar printing assistant if you need wrapped lines.
See Outlook 2007: Month Calendar Printing for a view bug which also affected printed calendars.
See Printing Calendars with Color Categories if your calendars are not printing in color.
If you are having problems printing duplex calendars correctly in Outlook 2003, see Outlook 2003 Calendar Duplex Printing Bug for more information.
Tools in the Spotlight
Customizable Word template for generating Outlook weekly and monthly calendars. Print any Outlook calendar that you have access to, including calendars from other users' mailboxes and Public Folders. Add color coding by category or by type of item (one-day event, multiple-day event, etc.) Specify time and date formats and the title for the calendar. Slower than Microsoft's Outlook Calendar Template, but it does much more and follows progress in the status bar. See Using and Editing My Outlook Calendar Template for customization tips. |
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Enhanced Word template for printing, viewing and web publishing monthly calendars from Outlook data. Based on Microsoft's Outlook Calendar Template. Includes category-based color-coding, better performance. |
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Printable customized PDF calendar directly from outlook. - Print multiple calendars as overlay or side by side. - Year, Week or Daily view. - Select timeframe and categories to print. - Yearly calendar with company name |
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Convert Outlook Calendar to native Excel and Word format for custom printing and editing. WinCalendar is an Addin for both Excel and Word that allows you to easily import Outlook data. Supported layouts include: Filterable Table, Monthly Calendar, Weekly Calendar, Schedule, Gantt Chart and Agenda. |
Tools
The Calendar Printing Assistant allows you to print and customize your calendar information. It includes many often-requested printing options, including multiple calendars in one view and customizations such as fonts, colors and images. It includes ready to use templates. Additional templates are available from Microsoft: Templates for Calendar Printing Assistant For Outlook 2007 and Outlook 2010 (32-bit). |
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Messageware OWA Print provides OWA users the ability to see and print their daily/weekly/monthly calendars and schedules, their delegates' schedules, and their contacts in multiple layouts and styles. OWA Print determines the best layout based on the view chosen for printing, including automatic rotation for portrait and landscape output. With OWA Print, OWA Light users are also able to print emails, appointments, calendars, contacts, and meetings, functionality not otherwise available natively. |
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PrintableCal is an add-in for Microsoft Excel and Word that enables the automated creation of printable calendars from a wide variety of sources, including Microsoft Outlook, Exchange, Google Calendar, Yahoo! Calendar, Toodledo, VueMinder, iCalendar (ics) files/URLs, iCloud, and more. PrintableCal provides many calendar templates in a variety of layouts, such as yearly, monthly, weekly, Gantt chart, and agenda. The templates support word-wrap and can dynamically adjust their size based on the number of events. |
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VB Code sample for a yearly planner style calendar. It reads your default Outlook calendar and creates a HTML calendar. Supports up to 12 months. Code can be adapted to filter out categories. |
More Information
- Synchronize mailbox and Public Folders -- includes tools to copy appointments from public to mailbox folders
- Outlook 2003 Calendar Duplex Printing Bug
- A new weekly print style is available for the Outlook 2007 calendar
- OL2007: Line Wrap in Calendar Printout
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31 Comments on "Calendar Printing Tools"
Print4OL no longer exists -- you may want to update your list.
Thanks - will do.
Have Outlook 2013 calendar not printing categorized items in color?
I use Outlook 2010. I keep track of everyone's time off on my calendar. On some days, this is quite extensive. I have changed the font so that everything will print on each day. But when I share the calendar with the supervisors, they can print the calendar, but the font is not small, so they cannot see everyone that is off. Why does it not print the size that I send to everyone? How can we correct this?
The font sizes are changed for your profile only, not others. Did you change the font in Print options or on the calendar in outlook?
Help! I've been using Microsoft Outlook Calendar Printing Assistant (2007), I am using Outlook 2013 and until the upgrade to 64-bit had no real problems. Now with the change, it no longer works. The issue I have is that I manage 5 executive calendars, 3 conference room calendars, as well as two section calendars. With the printing assistant, I was able to "overlay" the calendars using a different color for each calendar which saved a great deal of paper and shuffling and was helpful so that everyone was able to see the other's calendars. Now I'm looking for a new option that will do a similar job.
The Calendar printing assistant doesn't work with 64-bit. If you don't work with super large spreadsheets (2GB or larger) or large Access databases, you could switch to 32bit office and the CPAO would work.
If you can use a macro, I have one that copies appointments to a folder for printing.
Otherwise, try WinCalendar.
Is it possible to remove the box around each appointment when printing the monthly calendar?
The thin border? No, not when printing the native outlook calendar. If you use the calendar printing assistant, yes.
YOu need to add the registry key when you install the CPAO with Office2013....
HKEY_LOCAL_MACHINE\SOFTWARE\Wow6432Node\Microsoft\Office\14.0\Common\ProductVersion
Search on ^^ and you will find the KB article (which doesn't say you need to add the 14.0 "tree" of keys...you only need to add 3 of them and use the value specified. Then you can install it. Also, you will need to run "compatibility troubleshooter" on CPAO which will likely set it for Vista SP1, otherwise Outlook 2013 crashes....worked for me after diging into it for 30 minutes.
Enjoy
Diane also you don't have a solution for that? I'm afraid I have to abandon CPAO.. But it's seems that there isn't any real alternative, also commercial. Thank you!
At this point in time, no, i don't have a solution. Sorry.
Absolutely nothing usefuf. After many other test I've found that hang occur with all template with timescale object. Removing that line in XML solve the problem, obviously is not the solution... On an XP machine they works, I suppose is something related to win7's embedded .NET 3.5 (last update)