Microsoft Outlook includes the ability to configure than one signature and choose from those signatures when you send a message, but you also may find the tools and services listed on this page useful.
Note that when you use Outlook 2007 and greater (or Outlook 2003 with Word as the editor), you can only insert one signature per message; you can't use a signature to insert boiler plate text. Use the Quick Parts feature to insert boilerplate text blocks.
For tools and services that apply server-level disclaimers and other corporate signatures to outgoing messages, see Content Control Tools.
Tools in the Spotlight
CodeTwo Email Signatures for Office 365 is an easy-to-use email signature manager for Microsoft 365 (Office 365) that allows you to implement both server-side signatures (added after a message is sent from any email client or device) and client-side signatures (added as you compose a message in Outlook). This cloud-based solution fully integrates with your Microsoft 365 tenant and provides organization-wide management of users' email signatures and disclaimers, personalized with Azure Active Directory data. Other features of the program include an intuitive HTML signature template editor, signatures visible as you type an email and in Sent Items, integration with CSAT surveys, user photos in signatures, and more. Start your free 14-day trial today. |
Tools
ACTIVESIGNATURE allows you to centralize the administration of the employees' email signatures and control the organization's professional appearance. Employee information is retrieved from the Active Directory. | |
Adolsign creates AD-aware Outlook signature files. Adolsign can scan signature templates in html, rtf or plain text format, replace scan codes with equivalent fields in Active Directory and places processed templates into Outlook's signature directory. It now offers vCard support and multiple signatures via domain group membership specified in the configuration file. It is a command line based utility, making deployment easy via login/startup scripts or software distribution systems. Version 2.6.5 | |
CI-Mail-Policy is a rule-based email action framework which allows you to control email flow and apply policies to messages which pass the Exchange Server. Centrally manage actions such as adding email signatures / disclaimers to emails sent from any devices (including smartphones), sending auto-responders, redirecting messages, rewriting sender's addresses, rejecting or silently deleting messages and many more. Actions can be filtered on Active Directory Groups, OUs and other AD attributes. Free & fully featured trial. | |
CI-Sign centralizes the management of email signatures for Outlook, Outlook Web App (OWA) and Office 365 within your entire network. The powerful editor helps you to design professional email signatures and lets you easily integrate images, banners and marketing campaigns. Deployment of signatures can be precisely controlled by Active Directory Groups, Organizational Units, users and other AD attributes. It makes sure that every users gets exactly the signatures he needs. Free trial available. | |
Create professional and branded email signatures and manage them across all devices and email systems through the Xink platform. | |
Exchange/Outlook add-on to create custom replies, forwards, signatures -- inserting any type of boilerplate text into your message. Templates are stored in Outlook or Exchange folders and can contain scripting elements (in VBScript or ET's own script language) to build replies that use information from the incoming message. Various extensions can handle such tasks as mailing list subscriptions. For a rotating quote, download the Rotating Text template. Has some issues with Outlook 2002 -- make sure you get the latest update, disable RTF templates, and don't try to use ET as a custom action in Rules Wizard. | |
With Exclaimer Cloud - Signatures for Office 365, all email is guaranteed to get a full, dynamic and professional email signature when sent from any device, including Macs and mobiles. It also allows for easy management of specific email signature elements including social media icons, promotional banners and legal disclaimers from one intuitive web portal. Sign up for a free 14 day trial today. | |
Exclaimer Mail Disclaimers is the only Exchange signature and disclaimer management solution Microsoft Certified for Windows Server. Centrally design and control all signatures and disclaimers sent from all devices, including smartphones, tablets, OWA and Outlook. The powerful editor lets you combine images, text and fields to create compelling signatures and you can assign different signatures based on AD groups, OU or any other attribute. Download a free, fully featured trial. | |
Exclaimer Mail Utilities is an email management solution, providing tools for email branding, email signatures, auto-responding, forwarding, email blocking, anti-spam and anti-virus, whilst ensuring your organisation meets all disclaimer compliance regulations. Maintain your corporate brand image through the use of personalised signatures branded with your company logo, and insert dynamic information from your Active Directory based on individual users. Exclaimer Mail Utilities is an extremely effective rules based tool that enables the easy management of corporate email. Download a free trial. | |
Exclaimer Signature Manager is the multi-award-winning solution for centrally managing and deploying Outlook, OWA and Office 365 signatures. There's nothing to install at the client and no Outlook add-ins are required. The powerful editor lets you combine images, text and fields to create compelling signatures. With our flexible and intuitive rules engine, you can assign different signatures based on AD groups, OU or any other attribute. Download a free, fully featured trial. | |
Small signature generator for Microsoft Outlook, ideal for use in logon scripts. Outlook signature files are generated based on templates that pull data from Active Directory using LDAP. | |
Live Signatures is an Outlook add-in for automatic substitution of actual data in outgoing messages. A wide set of macros will allow you to automatically insert text into E-mails from other messages or local files, use changeable/variable signatures in the messages, enrich the messages with the statements of famous people (or your own expressions). Because of the macros system, you can insert auto-text or signatures only in the necessary messages, or also in all messages, if the macro Live Signatures is added to the signatures of Outlook. | |
Deploy standardized signatures and disclaimers to Outlook and Outlook Web Access, pulling contact information from Active Directory or a database. Does not require software installation or changes to servers or workstations. Deploy via logon script or AD. Signatures visible to users in both Outlook and Outlook Web Access. Built-in editor for designing HTML, RTF and Plain Text signature and disclaimer templates. Include the same disclaimer with different signatures, and include scheduled news, marketing or special offers in signatures. Supports Outlook stationery. Free evaluation version. | |
Create a centralized Company-wide Email Signature for Office 365 business account users. | |
Client-based disclaimer tool that adds standard text and logo to outgoing messages. Use the configuration editor to configure and preview the emails. Display active directory fields and drag & drop them into the configuration and preview the result. In an Exchange environment, read data from the GAL into the signature. Company version uses a central settings file to enforce company-specific information and combine that with personal information to create a signature with a standard layout. Personal version is free. | |
QS Disclaimer can add disclaimers to mail sent from any client, such as Outlook, Mail, Outlook Web Access, Apple Mail or even handheld devices and Smartphones, as long as the message is sent via Exchange or the SMTP Server. A disclaimer and signature editor is included which lets you add images and HTML to make disclaimers or signatures that stand out. You can also add Active Directory fields to make a signature specific to a user. Disclaimers and signatures can also be controlled by groups of users. Free trial available. | |
Automatically inserts a quotation from a user-controlled file into new messages, not replies or forwards. Apparently, it chooses the quotations sequentially, not randomly. | |
Response Templates for Microsoft Outlook (Outlook 2003, 2007, 2010) is an intuitive addin that allows you to create and store email templates for replying to frequently repeated email questions. Using an easy to retrieve folder storage system built into Outlook, Response Templates enables you to easily find and insert the items you need (text snippets, sentences, paragraphs, URLs, attachments, etc.) into your emails for quick, easy and professional replies to customer emails. | |
Subscriptio is a complete solution for central e-mail signature management. All this can be done from the cloud. Works with Outlook, Exchange, Google Mail, Windows Mail. | |
XtraBanner is an E-mail enrichment solution for Microsoft Exchange 2007/2010 servers. The software adds banners, disclaimers and ads to your organization's e-mail correspondence - both internal and outgoing. Distributed architecture supports multiple configurations, including: single server, multiple hub transport servers, edge servers. A fully-functional 30-day trial version is available for download. |
More Information
- Content Control Tools -- company-wide disclaimers and other signatures
- Outlook HTML Stationery
- To create an AutoSignature for WordMail in Microsoft Outlook
I can't seem to find a solution that fits my needs. I need VBA code, software or an Outlook 2010 add-on that can automatically replace a variable, in Outlook signatures with the recipient's email address.
Example:
<a href="https://www.mysite.com/unsubscribe/?email={{RECIPIENT}}">Unsubscribe</a>In the example above, {{RECIPIENT}} is the variable. This should be replaced, in each email, with the email address of each, individual recipient listed in the TO, CC and/or BCC fields.
I have a few different signatures. Some are HTML and others are plain text.
Is there anything available? I believe this can be done with VBA but I haven't even come close when trying to piece together different bits of code I've found after googlin for hours and hours.
You can do it with vba, using the replace function. The basic idea is item.body =
replace(item.body, {recipient}, item.to). You’ll probably need to check the message format and use htmlbody for html messages. I might have a code sample on the site that comes close to what you need.
I can't seem to find a solution that fits my needs. I need VBA code, software or an Outlook 2010 add-on that can automatically replace a variable, in Outlook signatures with the recipient's email address.
Example:
Unsubscribe
In the example above, {{RECIPIENT}} is the variable. This should be replaced, in each email, with the email address of each, individual recipient listed in the TO, CC and/or BCC fields.
I have a few different signatures. Some are HTML and others are plain text.
Is there anything available? I believe this can be done with VBA but I haven't even come close when trying to piece together different bits of code I've found after googlin for hours and hours.
Set Signature / SignatureOne link doesn't get you to the product any more.
Thanks for letting me know. I removed it from our database.