Signatures are stored in the roaming section of the windows profile, under
You can create signatures using AD data, either using a script or a utility.
Signature assignments are in the registry, in the account settings within the profile key. If you use the default profile name, the key for the first account in the profile is (assuming you use the default of Outlook as the profile name) Computer\HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\xx.0\Outlook\Profiles\Outlook\9375CFF0413111d3B88A00104B2A6676\000000nn
(where xx is your version of Outlook and nn varies with each account in the profile).
The key cannot be set using group policy templates, although it could be set using a logon script as long as all users using the same name for the profile and the account's key is at 00000001.
For older versions of Outlook where the default signature is used for all accounts, the key is at at HKEY_CURRENT_USER\Software\Microsoft\Office\xx.0\Common\MailSettings\
(where xx = your version of Office). This key is in the Outlook .adm file under Outlook, Tools, Options, Mail Format, Signature.
Alternately, you can add disclaimers to all messages using Exchange transport or mail flow rules or using utilities installed on the Exchange or SMTP server. Cloud-based signature services are available for Office 365.
Tools in the Spotlight
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With Exclaimer Cloud - Signatures for Office 365, all email is guaranteed to get a full, dynamic and professional email signature when sent from any device, including Macs and mobiles. It also allows for easy management of specific email signature elements including social media icons, promotional banners and legal disclaimers from one intuitive web portal. Sign up for a free 14 day trial today. | |
Deploy standardized signatures and disclaimers to Outlook and Outlook Web Access, pulling contact information from Active Directory or a database. Does not require software installation or changes to servers or workstations. Deploy via logon script or AD. Signatures visible to users in both Outlook and Outlook Web Access. Built-in editor for designing HTML, RTF and Plain Text signature and disclaimer templates. Include the same disclaimer with different signatures, and include scheduled news, marketing or special offers in signatures. Supports Outlook stationery. Free evaluation version. |
More Information
Auto generate Outlook Signature VB Script (TechNet forums)
Sample script to create a Signature from AD information
Disclaimer & Signature Tools for Microsoft Exchange Server
How to Configure a Disclaimer (Exchange 2007)
Understanding Disclaimers (Exchange 2010)
nice post thanks