This address book is a "virtual folder" displaying a list contacts from all of your address sources and includes only the contacts that contain electronic addresses (email or fax numbers), and does not contain a Print option.
If you want to print your address book, you'll need to go to the address source, such as your Contacts folder, then print.
You can either use the Print command or Mail Merge to Word. If you want to print only certain contacts, create a custom or filtered view before opening the print dialog or beginning the mail merge.
Before selecting File, Print, apply any view except Phone or List if you want to print a Card, Booklet, or Phone Directory.
The following methods are marked to indicate whether they are appropriate for the Personal Address Book (PAB), Contacts folders in the Outlook Address Book (OAB) or Microsoft Exchange Server Global Address List (GAL). In many cases, the techniques used for printing can also be adapted to exporting.
Outlook Contacts Folder
- Use Microsoft Access to link to an Outlook table, and use Access as the report designer. Unfortunately, this method does not support all fields.
- Arrange a Contacts folder view showing the fields you want to print, then print directly from the folder.
- Use the Address Book as the data source for a mail merge in Microsoft Word, selecting your Contacts folder. The catalog format works well for the merge document. This method will not print details of distribution lists, though, and you'll get only the first e-mail address from a contact item. The main advantage of this method is that you do get the actual e-mail address, not just the display name that the Outlook view shows.
- Print each Microsoft Outlook distribution list individually.
- Sue Mosher's book, Microsoft Outlook Programming - Jumpstart for Administrators, Developers, and Power Users, includes a routine to export an Outlook 2000 distribution list to Excel, where you an save it as .csv file.
- Extract The Members Of An Outlook Distribution List To A Word Document (code sample)
Global Address List
- To print an Exchange 5.5 distribution list
- Making the Exchange Server GAL Portable
XADM How to Print Out Members of a DL from Exchange
Personal Address Book
Note: Modern versions of Outlook do not support a Personal Address Book (PAB). If you are still using a PAB, you should import it into your Contacts folder.
- Import a Personal Address Book into an Outlook Contacts folder and print from there. In Outlook 2000, distribution lists import just fine. In earlier versions, each entry in the distribution list imports as a separate contact item.
- Import a Personal Address Book into Microsoft Outlook Express, which has a print function. You won't get distribution lists, though.
- Use the PAB as the data source for a mail merge in Microsoft Word. The catalog format works well for the merge document. This method will not print details of distribution lists, though.
- Use the Export Client Extension to export distribution lists from a PAB into mail messages.
Printing Custom Outlook Forms and Reports