This is a collection of tools for the Microsoft Outlook Contacts folder which don't fit in any of the following categories:
Several other kinds of tools related to contacts are listed on their own pages:
- Contact Management Tools
- Telephony Tools -- including utilities to copy contacts to mobile phones and to use contacts with Caller ID
- Print Labels and Envelopes for Contacts
- Start a Letter from an Outlook Contact
Shared Address Books | Data Entry and Updating | Duplicate Checkers
Phone Number Updates | Online Services | Other Tools | Code and Form Samples
More Information
Tools in the Spotlight
Actual Contacts for Outlook is a Microsoft Outlook add-in for validating and updating your address book. Select contacts and ACO will send them a message containing a form. E-mail addresses in your Outlook can be verified with just a few clicks. | |
Automatically sync Office 365 Public Folders contacts and calendars from Outlook to business smartphones. CiraSync is a secure, Azure-based SaaS platform that is centrally managed, requires no software to install, no user training, and can scale to thousands of business smartphones. Try the always free Personal Edition, or a free 30-day, 100-user trial for the Enterprise Edition (no credit card/contract needed). |
Tools
Alphabet4Contacts toolbar displays an English alphabet tab in both Address and Phone List Views. Sort and filter Microsoft Outlook Contacts, phone lists, address books. The software provides access to contacts through sorting and filtering them by a selected first letter. It's not just replacing the standard Contacts Index, it's a one-click filter providing pre-sorted, filtered, and easily accessible contacts. Sort by alphabet, contact name, last name, company name, etc. | |
Sync Microsoft Outlook contacts on multiple PCs without Exchange server. Microsoft Outlook add-in for synchronizing and sharing Outlook contacts. Share and synchronize Outlook Contacts folders' data and create public address book. Sync Outlook Contacts between PCs and share Contacts with others. You can update and manage all your shared contacts offline or using Internet connection. It is an easy and effective solution for personal contacts synchronization, remote companies and groups. | |
SyncWiz add-in for Microsoft Outlook is an easy to use Outlook vCard and Calendar converter. Import and export contacts and calendar into vCard, iCal, .vcf, .vcs and .ics file formats. Sync Microsoft Outlook Calendars using vCalendar and iCalendar files. Backup, synchronize and convert contacts to vCard files automatically. Supports .vcf, .vcs and .ics files in different encodings. Import and export all custom item properties correctly. | |
vCard Wizard Contacts Converter allows you to overcome Outlook's limitation of converting one contact at the time. With this tool you can, import/export and merge your Gmail, Android, iCloud, iPhone, Office365, and Microsoft Outlook contacts to the destination of your choice. New vCard Wizard 4.25 has improved Office 365 mapping fields. It's fully compatible with Outlook 2019, Office 365.vCardWizard PRO Plus allows the mapping of two different CSV sources. Select source CSV file, destination CSV file, and press "Map". | |
Active Directory Contact Import Tool. Import, modify or delete Active Directory Contacts in bulk, mail-enable contacts on import. Can be automated to keep Contacts up to date. | |
Add2Exchange Enterprise Contacts with GAL Sync syncs Exchange global address list to users so they have a local copy of your corporate address book contacts and on smartphones and mobile devices. Global Address List synchronization allows you to treat the GAL as the 'source' public folder of a relationship to be synchronized one way with one or more users' mailbox folders. Supports small attached photos and Outlook fields which are not in the GAL. Sync 1-way, not bi-directional. Can sync Calendars, Tasks, Posts, Notes, and builds relationships with the Relationship Group Manager. 21 day trial. | |
Automatically sync Office 365 Global Address Lists, shared calendars, and Public Folder contacts and calendars, and CRM contacts from Outlook to business smartphones. CiraSync is a secure, Azure-based SaaS platform that is centrally managed, requires no installation, minimal user training, and can scale to thousands of business smartphones. Try the always fee Personal Edition, or a 30-day, 100-user trial for the Enterprise Edition (no credit card/contract needed). | |
The most frequent problem with contacts is how to set the File As order on existing contacts after you have set the order in your Outlook preferences. Now you can stay organized by updating all your existing contacts and address books with either 'last name, first name' order or 'first name, last name' order. This add-in automates what is otherwise a tedious, time consuming process. Free. | |
Contacts Sync - Synchronize Outlook Contacts with Gmail - Freeware and Pro version. 2way contacts sync, sync Outlook Categories, pictures, notes, sync by last changed contact, skip Outlook Category, sync Outlook Contacts to 2 Gmail accounts, Preview Sync with option to download entire Outlook/Gmail contact list as single CSV file and more. | |
Use CustomDays to display a person's age on their birthday or year on anniversaries. The display can be changed individually using placeholders. You can also use this tool to delete birthday entries that are not associated with a contact. Automatically send a birthday email, or completely prevent the entry of birthdays in the calendar. Also available separately as CustomBirthday and CustomAnniversary. (site is in German but utilities will work in English Outlook) | |
Envelopes for Outlook is an add-in that places a button on each MS Outlook contact toolbar for simple one click envelope printing. Outlook 2003 to Outlook 2016 are supported. POSTNET barcodes and logo printing supported. | |
Excel to Outlook is an Excel to Outlook Contact converter tool that exports data from each excel fields to similar Outlook attributes. | |
Outlook COM add-in that enables you to receive reminders from any mail, calendar, contacts, or tasks folder in your default information store (Exchange mailbox or Personal Folders file) except the Outbox. | |
Provides database connectivity to Outlook and Exchange, allowing easy access to contact, calendar and customer information stored in your database. Tasks can also be created in Outlook based on events in your database. Ability to Synchronize both ways means information can be updated or backed-up quickly. Offers complete flexibility by allowing connectivity to any standard database through ODBC. Microsoft Outlook 2002/2003/2007/2010/2013 | |
IMI Contacts Exporter is an utility specially designed for Microsoft Outlook users to export Contacts Items from any Microsoft Office Outlook and/or Microsoft Exchange Public Contacts Folder (or private Mailbox folder). - Obtain information for Contact items from any Public Contacts folder in Microsoft Exchange Server. You can restrict exported items (add filter) for lots of Contacts fields. Export to CSV, HTML, SQL, XML, Microsoft Office Access, Microsoft Office Excel. | |
LookOut is a Microsoft Outlook class macro intended to manage contacts. The main objective is to move from a folder structure to a category structure. Among the duties performed by LookOut there are: the conversion of contact folders in categories; the export of entire folder trees as single-contact or multi-contact vCards, the detection and management of duplicate contacts; the inclusion of a category field when exporting as vCard. | |
MessageSave is an Outlook add-in for archiving and saving email messages. This powerful and intuitive plugin supports msg, txt, eml and mbox formats. It enables manual, rule-based and schedule-based operation. Use MessageSave to save e-mail messages for archiving, data retention, regulatory compliance, document management, backup, email sharing and exporting Outlook email to other mail clients, such as Mac Mail.app. Version 4.0.4.303. | |
OLfix combines some tools for repairing common things like the profile, contact links and features, for example calling the internal Outlook repair command line switches with a click of a button. Also some hidden settings can be set for example reminders in different folders. Free. | |
OutlookAddressBookView is a simple utility that displays the details of all recipients stored in the Outlook address books. For every recipient entry, the following information is displayed: Email Address, Display Name, Address Type (MS-Exchange or SMTP), Street Address, Phone Number, Created Time and more. Outlook 2003 and up, 32 or 64 bit. | |
Outlook plays a vital role in terms of office productivity in communication. However, there are some features missing, such as auto-BCC, Gmail Push Notification, and standardized import/export on contacts, calendars and tasks. Power Toys for Outlook is a collection of Outlook add-ins that provides these useful features. Auto BCC for sends blind carbon copy to recipients. Export Outlook Contacts to a single vCard (.vcf) and Excel. Export Outlook Appointments and Tasks to ICAL (.ics). GGNotify enables push notification from Google upon new e-mail arrival. | |
Public Contact after Reply for Outlook (Public CAR) is an addin for Outlook which automatically creates an Outlook contact after you reply to an email. Free. | |
Public Mail 2 Contact is a freeware Outlook addon that generates contacts from existing e-mails and verifies whether the e-mail-address does already exist as contact of Outlook. Adequate filters prevent Public Mail 2 Contact from creating duplicates in Outlook during the conversion. The usage of individual blacklist filters permits to exclude specific e-mail-addresses, domains or suffixes. This helps to avoid the continuous visualization of the same domains or e-mail addresses during conversion. | |
Reminder Manager provides reminders from any email, calendar, tasks or contacts folder in any open mail store. This allows you to set reminders on items in any folder in your mailbox or PST file, secondary PST files or public folders. Reminders can be emailed to any pager or email enabled communications device. | |
As you know, Exchange online limits the number of recipients (both internal and external) per message for each mailbox. There is no way to limit the number of distribution lists a certain group of people can send to. If you run Outlook OWA or Outlook 365 on Windows or Outlook on Mac, RestrictDLs add-in will solve this problem. | |
As you know, Exchange online limits the number of recipients (both internal and external) per message for each mailbox. There is no way to limit the number of external recipients a certain group of people can send to. If you run Outlook OWA or Outlook 365 on Windows or Outlook on Mac, RestrictExtRecips add-in will solve this problem. | |
Roll-A-Desktop is a virtual contact organizer that uses contact information from Outlook contacts. Use it to access phone numbers, addresses, e-mails, and notes without opening Outlook. You can edit your contacts from Roll-A-Desktop and it will update them in Outlook, real-time. Double-click to start a new e-mail message to a contact using your default mail client or web based email. Works like a Rolodex allowing you to scroll through contacts organized by last name. You can search, edit, copy contact info to the clipboard and print. Use Roll-A-Desktop to keep your Outlook data in sync on several computers. | |
Buy and print postage from within Outlook via the Internet. Supports USPS Express Mail, insurance, and many special mailing services. Use Referral code: C-585B-9G3 for a digital scale and $45 in postage. | |
Learn how to convert excel to vCard with the help of SysInfo excel to vCard converter. Using this utility, users can easily convert excel contacts to vCard file format, the software comes with easy to use Graphical user interface. Microsoft Excel to vCard Converter exports excel to vCard and various other Excel file formats XLSX, XLS, XLSM, XLSB, XLTX, XLTM, XLT, XLAM, XLA. | |
SAM automatically sets the sender, signature, and folder for sent items based on several criteria. Use SAM to assign a sending account or SendOnBehalf address and signature to contacts, folders, or categories. Works with Outlook 2007, 2010 and Outlook 2013, 2016. | |
Easy to use vCard converter tool to convert vcard 2.1 and vcard 3.0 version vcards into Ms Outlook contacts. Software is a vcard reader which imports individual vcards in bulk or vcards having multiple contacts into Outlook in one go. | |
Topalt vCard ImportExport is simple and easy to use tool for importing and exporting vCard files (*.vcf) to/from Outlook. It can import and export multiple entries vCard files as well as files containing only one entry. Additionally, vCard ImportExport can split/combine multiple vCard files to/from one vCard file even without Outlook installed. You can export vCard files using build-in Microsoft Outlook engine and manage duplicates when importing duplicated contacts. However, unlike generic Outlook import/export it can export and import multiple entries file or import or export all contacts to vCard files at once. | |
vCard splitter tool to split any vcard file having multiple contacts into it. Supports 2.1 and 3.0 versions of vcard file. | |
VCF Cutter allows you to divide your contacts so you can easily move them from cell phones to Outlook. Use it to divide a consolidated VCF file to separate VCF files with one contact in each file. Requires NET Framework 3.5. |
Code and Form Samples
Fax to Contact Form Custom Outlook form that adds a New Fax to Contact action to the menu and handles 10-digit dialing.
Holiday Card List Unsupported Microsoft sample form application.
Required Categories Contact Form Custom Outlook form that forces the user to pick from a specific list of categories, even if they are not in the Master Category List.
HELP: We are running OUTLOOK 2013 64bit for all users in our office. We need a business card scanner to work with Outlook 2013 64bit but to date there aren't any on the Market compatible We know that it works with OUTLOOK 2007 but need to move on with the new technology. eventually we would want to read business cards in Chinese.
Do you need 64bit? If you aren't working with huge (2gb+) excel or access files, you don't need 64bit.
ETA: please note the date on this comment. At the time, many addins only worked with 32-bit. This is no longer the case.