# Run a Script Rule: Send a new message when a message arrives

Last reviewed on April 16, 2013

How to use a Run a Script rule to have Microsoft Outlook automatically send a new email message using a template, to a new email addresses when a message meeting specific conditions arrives. I also have a version of the script that sends a new message with the body of the message that triggered the rule to another person. (To avoid including the Reply header in the body).

To use, open the VBA Editor and paste the code into ThisOutlookSession. Create a Run a Script rule, selecting this rule.

When you create the template, do not include a signature. Outlook will add the signature when the message is sent. To test the rule without sending messages, change objMsg = Send to ojbMsg = Display. This will open the message form instead of sending it.

New message using a template


Sub SendNew(Item As Outlook.MailItem)

Dim objMsg As MailItem
Set objMsg = Application.CreateItemFromTemplate("C:\path\to\test-rule.oft")

' If the address you want to send to is not saved in the template,
' set the addresses here

objMsg.Send

End Sub


## To reply to the sender using a template

This script could be used for an Out of Office style reply. Using this method will send a reply with every message that meets the condition of the rule.


Sub SendNew(Item As Outlook.MailItem)

Dim objMsg As MailItem
Set objMsg = Application.CreateItemFromTemplate("C:\path\to\test-rule.oft")

' Copy the original message subject
objMsg.Subject = "Attn: " & Item.Subject

objMsg.Send

End Sub



To Forward the message body to another address

This version of the script sends a new message containing the body of the received message. (If you want to forward the complete message, use the Forward rule.)

Hyperlinks links will be "opened". To avoid this, and if you don't mind converting the messages to HTML, you can use objMsg.HTMLBody = Item.HTMLBody instead (it works with plain text and RTF messages), or create an If Then statement to check for incoming body types and use the correct format. As always, test it with messages to yourself or using objMsg.Display before using it to send messages to others.


Sub SendNew(Item As Outlook.MailItem)

Dim objMsg As MailItem
Set objMsg = Application.CreateItem(olMailItem)

objMsg.Body = Item.Body
objMsg.Subject = "FW: " & Item.Subject

objMsg.Send

End Sub


#### Written by Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

### 61 responses to “Run a Script Rule: Send a new message when a message arrives”

1. Hello,

thx for that usefull post. I have a little different problem to solve. Do you know how it is possible to do the same thing as above but use a "alias" mail address to send the reply mail as a user could choose manualy in the "From..." Menue in a new Outlook E-Mail User Interface.

I know the possibility with the SendUsingAccount method, but the problem is there is no additional account but the user has only the right to send as another user.

2. I'm trying to use the To Forward the message body to another address script and I get a compile error on the first line. User-defined type not defined. I have excel 2010. Please help. Thanks

3. Thx, I figured that out already. Works fine for me.

4. Yes, but I've added a forwarding message and an email address. Sorry, first time trying to use the script option.

objMsg.Subject = "FW: Forwarded to supportcase " & Item.Subject

5. Got it to work. :)

6. Hi There
I have an Outlook 2010 rule that runs whenever any emails from a specific user, with specific subject line and body text is detected. I know this rule works as I set up this rule with a simple forward rule and it work.
However I want to execute your script 'New message using a template' as I want to trigger a whole new email and send it to specific users.
I copied your code, followed your instructions but nothing happens.
the outlook template file resides in c:\OFT\Rule1.oft
This is what my script looks like
============================================
Sub SendNew(Item As Outlook.MailItem)

Dim objMsg As MailItem
Set objMsg = Application.CreateItemFromTemplate("C:\OFT\Rule1.oft")

' If the address you want to send to is not saved in the template,
' set the addresses here

objMsg.Send

End Sub
============================================
How can I toubleshoot this further? Any help would be greatly appreciated.

7. Hi Diane
I have checked and the syntax was correct, also changed the 'send' to 'display' when I run the rule the template does not open.
=====================
Sub SendNew(Item As Outlook.MailItem)

Dim objMsg As MailItem
Set objMsg = Application.CreateItemFromTemplate("C:\OFT\Rule1.oft")

' If the address you want to send to is not saved in the template,
' set the addresses here

objMsg.Display

End Sub

8. Diane - looking for a variation on this - wondering if you can help me. At our work site, I can't sync my google calendar with my work calendar because it's blocked. So I have a rule to forward meeting requests to my google calendar. The problem is that we also use "all day events" as a way to show someone is out of the office. I don't want these appointments forwarded to my google calendar, and I can't find a way to exclude them from the rule.

Thanks

9. No, I currently just have a standard rule created through the Outlook rules wizard. Just trying to find a way to forward only meetings that are not all day events. The rules wizard doesn't account for this, and it looks as though I need to use a script or macro.

10. Hello,Can anyone help me with this issue : How to make "personalized auto-responder", if I can call it this way....
Any decent WEB site today have (if we can call it) customized auto reply message when customer sign up with them.
Example : If I register with some WEB site I receive message similar to this:
Dear Misa,Thank you for registering with our website.
Your details are as follows:-
Password: Provided when you registered.
So in just few seconds I'm receiving automated message with my name and user name,also if I loose password I can recover it.
Can anyone tell me how I can get something like this, do I need additional software (or service)?Many thanks

11. Diane
The outlook template file does not display, nor do I get the message box pop up. Wondering if these things may be blocked by group policy, do you know?

12. the macro setting in my outlook is set to 'Notifications for digitally signed macros, all other macros disabled' and this is greyed out, therefore I cannot change the setting. Must be set by GP. Are you familiar with how I can disable this via local security policy?

13. Yes Diane, I would need this for my WEB site. When I contacted support they told me that I need script for this, and now I'm looking for someone who can help me with it...

14. what i have to insert in this option objMsg.Body

15. hi there, i like this but was looking for a script that allowed me to automatically forward an email to someone@company.com with a message in the body. ie please see my email below.

16. Hi there,

We are in a situation where we have a mailbox, which receives e-mails from abc@netbanx.com. The body of the e-mail contains our customer's e-mail address specified as E-mail Address: joe.bloggs@xyz.com

We would like these e-mails to be forwarded to the customers by picking up the E-mail Address field in the body.

Is there a script for this?

17. Hi Diane
I have used your script successfully thanks. However I would like to add multiple email recipients, and i have tried simply delimiting and repeating the objMsg.Recipients.Add line but to no avail.

Any ideas?

Thanks

Richard

18. Hi Diane, and thanks for the reply.

I have tried the semi colon between email AD's but that seemed to only send to the first email in the list. Having said that, now it has stopped working all together, but there are no error messages popping up. Please see a copy of script below. Sorry I am not great at scripts, although am technical.

Sub SendNew(Item As Outlook.MailItem)
Item.Subject = ",,[Our ref: 2M7W2NSI5NruqKI]"

Dim objMsg As MailItem
Set objMsg = Application.CreateItemFromTemplate("C:\old\webserver.oft")

objMsg.Send

End Sub

The module code is below also

Sub webserver()

End Sub

19. if you just want to forward the subject only then use the following script

Sub SendNew(Item As Outlook.MailItem)
Dim objMsg As MailItemSet
objMsg = Application.CreateItem(olMailItem)
objMsg.Body = ""
objMsg.Subject = "FW: " & Item.Subjectobj
objMsg.Send
End Sub

20. Diane - looking for a variation on this - wondering if you can help me. I have tried "To Forward the message body to another address" script and its working perfectly but having issue with attachment, script not able to forward attached file/files in the email, can you please advice how to forward attachment with email body ??

Many thanks

21. Hi Diane, thank you for all of your posts and help so far :)
I am using the "Send BCC" VBA code (life saver) however every now & then Outlook 2010 (on Win 8, 64) stops processing the macro after a reboot, and I don't always remember to check that the BCC is still active.

Is there a way (I have googled but it assumes I'm referring to the auto send/receive at startup), to create an email at startup so it triggers the BCC and I can confirm it is working. .

Eg: Outlook 2010 starts / Auto send mail to (test@testing.com)
the Auto BCC triggers and I get an alert on my device "email received at bccadd@testing.com"

Many thanks in advance,

Karen

22. I put the following code in as a Application_Startup item
So far it seems to have worked. :) Thank you for the advice on the reminders. Reminders always trigger on startup, so that's a handy redundancy feature. :)

=====
Private Sub Application_Startup()
'Creates a new e-mail item and modifies its properties'

Dim olApp As Outlook.Application
Dim objMail As Outlook.MailItem
Set olApp = Outlook.Application
'Create e-mail item'
Set objMail = olApp.CreateItem(olMailItem)

With objMail
.Subject = Format(Now, "YYYYMMDD - HH:mm:ss") & " | " & "Login Test"
.Body = Format(Now, "YYYYMMDD - HH:mm:ss") & " | " & "Testing the BCC"
.To = "me@forme"
.Recipients.ResolveAll
.Send
End With
End Sub
=====

23. Hi, I'm looking for a bit of help with a script. When I'm bcc'd on an email I want to send a new email to the original email recipient. The email needs to include an attachment and ideally the attachments vary by email domain name. I can't find the commands that I need, please could someone point me in the right direction. Thanks

24. Hi,

I tried the code it works for me.But then, my problem is with Rules that i have set to run the script. Say, my Rule looks for the keyword 'xyz' in the subject line of received mail and triggers the script to forward the mail to a bigger group that includes myself. I again get the mail with 'xyz' in the subject line. This kind of, puts it in a loop!! Please suggest how to avoid this.

25. Thank you for sharing this script!
I have gone through the steps and was able to complete a successful test. However, as soon as I change the filter on the rule itself the script no longer sends or displays.

I've deleted the rule and set up a new rule, but the problem continues.

26. (I mean a condition in the rule, not filter....)

27. searching the subject or body for words/phrases. I changed it from a phrase to a word.

28. Yes Ma'am. The word is in the body and the subject. I've changed it from awaiting approval to approval.
What make this even more interesting is, if I delete the rule and set it up again it will not display either.

29. Unsigned macros were disabled! You are wonderful. Thank you for all your help and sharing your knowledge.

30. HI Diane, how do I add a short message before it gets forwarded?

I have used this and it works
Sub ChangeSubjectForward(Item As Outlook.MailItem)
Item.Subject = "Test"
Item.Save

Set myForward = Item.Forward

myForward.Send

End Sub

But I'd like to add a message which would be a reference for the email being sent

Thank you

31. HI Diane,
I want to trim some rows of message body and then forward, can you help me.

32. i want to delete top 50/60 rows or 300 words, but below this all message send

33. So here is a tricky one for you. I want to auto reply with a script but I want it to automatically reply when a vote is sent out. The vote contains times when you would like to attend the meeting. I would like when the vote email is sent to me, to be able to auto reply that I would like to attend at 11:00. Is this possible?

34. I think your script gets me almost to where I need to be. I'm trying to autoforward a message only when it's received from a particular email address. Can you suggest a modification that would make this work? Thanks!

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