Check our Outlook Calendar: Frequently Asked Questions page for common questions and their answers.
Limitations
Outlook does not include any kind of year planner beyond what you see in the normal Day/Week/Month view. If you need to print out the full calendar for a year and don't like the way Outlook does it, you might try one of the Word templates listed at Calendar Tools.
You cannot print detailed notes from your appointments on a Day/Week/Month view printout. The Include: Notes area setting in the Page Setup dialog for different print styles refers to a blank area on the printout for handwritten notes. If you want a detailed printout of your appointments with notes, use the Calendar Details print style.
Meetings | Views | Holidays | Sharing | Printing | Other | Add-ins and Utilities | More Information
Meetings
- Autoaccept a Meeting Request using Rules
- Bug: Attendee is now the Meeting Organizer
- Changing the End Date on Recurring Appointments
- Copy: is prefixed to the Subject of a Meeting
- Create a List of Meeting Attendees and Responses
- Don't Send Updates for Outlook Meeting Requests (Bug)
- Forwarding Appointments Bug (Fixed)
- How to print a list of recurring dates using VBA
- How to Show Appointments as "Free" by Default
- How to View the Organizers of Your Appointments
- Keep Canceled Meetings on Outlook's Calendar
- Meeting Organizer's Name Appears in the Subject line
- Meeting Reminders are Set for the Recipient
- Move meetings without losing the ability to "Send Update"
- Resource has declined your meeting because it is recurring
- Scheduling Resources for Outlook
- The Attachment Size Exceeds the Allowable Limit Error
- To Avoid Sending an Extra Meeting Request
- To Cc or Bcc a Meeting Request
- Using Outlook's Autopick Next and Suggested Times
Views
- Display Weekday Names in a Weekly Calendar View
- How to sort the Outlook Calendar by Birthday
- Outlook Request: Calendar Details View
- Show only Birthdays for a Particular Month
- Show Separate Business and Personal Calendars
- The calendar shows the wrong day at the beginning or end of the month
- To Add Color Coding to Calendar items
- To change the hourly interval in Outlook
- Use a macro to open the Calendar to appointment date
Holidays
- Add Holidays to Outlook's Calendar
- Add Holidays to Second Outlook Calendar
- Calendar Date and Other Data Tools
- How to Remove Holidays From the Default Calendar
- Microsoft Outlook Holiday Issues
- Outlook .HOL Error: US Election Day
- Remove the Holiday or Birthday calendar from Outlook.com or Office365
Sharing
- Maintaining a Group Calendar without Exchange Server
- Outlook error: 'error preparing to send sharing message'
- Publishing Calendars on the Internet or an Intranet
- Sharing Outlook Calendar and Contacts
More:
To get quick access to team calendars
Dates
Printing
- Calendar Printing Assistant Shows Duplicate Entries
- Calendar Printing Tools
- Calendars aren’t printing in color
- How to Email Calendar Printing Assistant Calendars
- How to Print a 15 Minute Calendar
- Modify Calendar Printing Assistant Templates
- Monthly Calendar Printing Bug when Starting the Week on Monday
- More CPAO Template Modifications
- Print Monthly or Work Week Calendars
- Printing Calendars with Color Categories
- Printing the Monthly Calendar with Line Wrap & End Times
- Using and Editing the My Outlook Calendar Template
More:
Mail a copy of today's appointments -- VBA code sample
Other Issues
- Clear the Location drop-down list on appointments
- How to Remove or Change the Reminder on All Day Events
- Make "no reminder" the default for new appointments
- Meeting Requests and Appointments are Off by One Hour
- Outlook's Appointments and Time Zones
- Wrong Calendar Name is Displayed in the Title and Taskbar
More:
To automatically set a reminder for birthdays for new contacts (Outlookcode.com VBA code sample)
Add-ins and Utilities
- Calendar Reminder Tools
- Calendar and Meeting Tools
- Calendar Date and Other Data Tools
- Calendar Printing Tools
- Calendar Tools for Outlook
- Combine and Print Multiple Outlook Calendars
- Duplicate Appointment Remover Tools
- Maintaining a Group Calendar without Exchange Server
- Other Group Calendar Tools for Outlook
- Publishing Calendars on the Internet or an Intranet
- Schedule Management Tools for Outlook Calendar
- Time and Billing Tools
Removing Birthdays and Anniversaries from the Calendar
You cannot delete individual birthdays from the Birthday calendar. see for more information. Not surprisingly, there are more than a few users who don't Outlook to add birthdays to their calendar. Generally speaking, the best way to prevent this is by not putting birth dates and anniversaries in the contact fields. If you want to
Create a Company Events Calendar
For a company events calendar, you can simply create a new Calendar folder in Public Folders and grant permissions through the Properties dialog for the folder. Outlook 2007 adds the ability to send calendar files and publish your calendar for sharing. This supports just one way sync - the sender can update the calendar but
Change Outlook meetings but don't send updates
How to edit a meeting request so you don't send updates to the attendees.
New Appointments are saved in the wrong calendar
When you use an IMAP account in Outlook 2013, appointments and contacts are stored in the IMAP data file. Create a local pst file and move the appointments and contacts to the local data file.
Outlook Displays the Wrong Calendar Names in the Title and Task Bars
A user asked I have several calendars in the navigation pane. If I select a different calendar and untick the first one it remains listed in the title bar and taskbar. If I go to the Inbox and come back to the calendar, the names are correct. This bug is a limitation in the ability
How to Create a Pick-a-Meeting Request
This frequent request comes from users looking for a way to send out meeting requests for training sessions or benefits meetings with HR, where each employee can pick the session that fits their schedule.
View more than 30 Calendars in Outlook
When you attempt to view more than 30 calendars in Outlook 2010 or Outlook 2013, you'll receive an error message alerting you to a limit of 30 calendars. The number of calendars is limited to 30 by default but can be raised by multiples of 10. Open the registry editor by pressing Windows key +
Copy Appointments to a Second Calendar
Use the Copy to My Calendar button to copy appointments on a shared Calendar to your personal calendar.
Outlook Calendar & Variable Working Times
Setting the working hours in Outlook's calendar is a problem for anyone who works a mix of full and half days.