An administrator asked:
We're using Exchange with a mixture of Outlook clients. Meetings are showing up on the Resource Room calendars with the meeting organizer's name in the subject line. How do we remove it?
This is an Exchange issue, not Outlook. It needs to be changed on the Exchange server using the Set-CalendarProcessing cmdlet to change the DeleteSubject and AddOrganizertoSubject settings for the resource room.
In Exchange 2010 and newer, use the Set-CalendarProcessing cmdlet. The format is the same as for Exchange 2007, using $true if you want to have the organizer name in the subject and $false to remove the organizer:
Set-CalendarProcessing -identity meetingroom -DeleteComments $true -AddOrganizerToSubject $false -DeleteAttachments $true -DeleteSubject $true
In Exchange 2007, use the set-mailboxcalendarsettings cmdlet to change the DeleteSubject and AddOrganizertoSubject settings for the resource room.
Use the following PowerShell command to make the change, changing 'meetingroom' to the correct alias for your meeting room.
set-mailboxcalendarsettings -identity meetingroom -deletesubject $false -addorganizertosubject $false
More Information
Set-CalendarProcessing (Exchange 2010/2013/2016/2019 and Office 365)
Resource mailbox's calendar shows the organizer's name instead of the subject in an Exchange Server environment (MSKB)
For more information on using the set-mailboxcalendarsettings command, see How to Set Resource Booking Policies (Exchange 2007)
Hi Guys, Just to update you on above if anyone finds this Page and has the same issue, what i had...
My Resource Room (meeting room) wasnt showing Subject, it was showing the users name in place of Subject.. as i was banging my head from yesterday... I found the following...
The Command is 101% correct... and it works fine... but the issue i faced was, ONLY New meeting request will show the Subject correctly, those previous meeting request will NOT show the Subject...
Hopefully it will be beneficial for anyone who visit this Page..
Thank you for a great post...
Thanks for that, do you find anything to change also for previous meetings ?
If it doesn't remove the names from existing meetings, they would need to be edited. (It's been awhile since i did it on the calendars here.)
How do I manage/change the organizer name Outlook 2016 uses when I send a new meeting invite? I can't seem to locate this option. I have changed my name to "Bill" in the Outlook "general" options page, but it is using "William" when I send out new meeting invites. Thanks!
The organizer name is the same name used on email - if it's pop3/imap, you can change it in account settings. if its exchange, it is picked up from the server. You need to change the accoun on te server to change it in outlook.
Good day Diane, Great blog. Quick question, which is similar to kelemvor33, but mine is a little different. I need to delete the subject and only add the organizer to all previous meetings. We use DeleteSubject $true and AddOrganizerToSubject $true. Not sure what the macro would look like to accomplish that on the resource mailbox.
Any help would be greatly appreciated.
I've got a handful of Resource Room mailboxes in Exchange Online (Exchange 2016) - all show the AddOrganizerToSubject = True.
It seems that sometimes the organizer's name is applied to the Subject, but often it is not.
Any ideas as to what may cause that?
Hay Diane,
Thank for this blog.
I have one question. I have made the DeleteSubject and AddOrganizerToSubject to False.
Now the Room mailbox can show me Subject and the Room Mailbox name if I move the pointer to the perticular scheduled meeting. I can not see the organizer name here. If I double click and open the meeting from the Room mailbox calender then I can see the organizer, Subject and Location information. Can we do something so that we can see the Organizer Name and Subject when we move the pointer on the meeting object.
Otherwise we need to open each meeting object to see its organizer information.
Thank you.
No, you can't customize the popup to show the organizer (if it's not showing it).
Any way to have this go back and update all the appointments already in the calendars or is this only for future events that get created?
This will only apply to new meetings. You could use a macro to remove the organizers name.
The macro on this page be the basis for it: https://www.slipstick.com/developer/code-samples/working-items-folder-selected-items/
Get the length of the organizers name and trim it from the subject.
I have a question as well- in an Exchange 2010 Environment, is it possible to go back and update the meetings that are already scheduled? I changed all the settings in the EMC, but noticed existing meetings didn't change. Will the cmdlet update existing meetings properly?
I don't think they will be updated but haven't tested it. The name is added (or not added) to the subject as it's added to the calendar and changing the settings will apply to new meeting. (But I could be wrong as I haven't tested it.)
I was wondering if there is a way to change the end time in the all day event calendar to 11:59 PM? The issue is that whenever we use the all day event the calendar appointments show ending the following day.
You could use a macro but if the problem is that the event is on a shared calendar and the person who created it in a different time zone, it's more difficult to fix. Syncing with smartphone can also cause all day events to span two days.
However if you only see the date in the list view, it's normal - in the calendar view, it should be on one day but outlook lists the end date as midnight the next day if you use list view.