• Outlook User
  • New Outlook app
  • Outlook.com
  • Outlook Mac
  • Outlook & iCloud
  • Developer
  • Microsoft 365 Admin
    • Common Problems
    • Microsoft 365
    • Outlook BCM
    • Utilities & Addins

Meeting Organizer's Name Appears in the Subject line

Slipstick Systems

› Exchange Server › Cmdlets › Meeting Organizer’s Name Appears in the Subject line

Last reviewed on May 1, 2019     34 Comments

Applies to: Exchange 2010, Exchange 2013, Exchange 2016, Exchange 2019, Office 365 Exchange

An administrator asked:

We're using Exchange with a mixture of Outlook clients. Meetings are showing up on the Resource Room calendars with the meeting organizer's name in the subject line. How do we remove it?

This is an Exchange issue, not Outlook. It needs to be changed on the Exchange server using the Set-CalendarProcessing cmdlet to change the DeleteSubject and AddOrganizertoSubject settings for the resource room.

In Exchange 2010 and newer, use the Set-CalendarProcessing cmdlet. The format is the same as for Exchange 2007, using $true if you want to have the organizer name in the subject and $false to remove the organizer:

Set-CalendarProcessing -identity meetingroom -DeleteComments $true -AddOrganizerToSubject $false -DeleteAttachments $true -DeleteSubject $true

In Exchange 2007, use the set-mailboxcalendarsettings cmdlet to change the DeleteSubject and AddOrganizertoSubject settings for the resource room.

Use the following PowerShell command to make the change, changing 'meetingroom' to the correct alias for your meeting room.

set-mailboxcalendarsettings -identity meetingroom -deletesubject $false -addorganizertosubject $false

More Information

Set-CalendarProcessing (Exchange 2010/2013/2016/2019 and Office 365)
Resource mailbox's calendar shows the organizer's name instead of the subject in an Exchange Server environment (MSKB)

For more information on using the set-mailboxcalendarsettings command, see How to Set Resource Booking Policies (Exchange 2007)

Meeting Organizer's Name Appears in the Subject line was last modified: May 1st, 2019 by Diane Poremsky

Related Posts:

  • Remove Cancelled Meeting Requests from Resource Calendar
  • Resource denied recurring meeting request
  • The question of the week this week involved resource calendars not all
    Booking meetings more than 180 days out
  • Schedule meetings only during working hours

About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Subscribe
Notify of
34 Comments
newest
oldest most voted
Inline Feedbacks
View all comments

Arsalan (@guest_208601)
September 14, 2017 5:08 am
#208601

Hi Guys, Just to update you on above if anyone finds this Page and has the same issue, what i had...

My Resource Room (meeting room) wasnt showing Subject, it was showing the users name in place of Subject.. as i was banging my head from yesterday... I found the following...

The Command is 101% correct... and it works fine... but the issue i faced was, ONLY New meeting request will show the Subject correctly, those previous meeting request will NOT show the Subject...

Hopefully it will be beneficial for anyone who visit this Page..

Thank you for a great post...

1
0
Reply
Rayan (@guest_212411)
Reply to  Arsalan
December 14, 2018 9:19 am
#212411

Thanks for that, do you find anything to change also for previous meetings ?

0
0
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  Rayan
December 15, 2018 12:01 am
#212412

If it doesn't remove the names from existing meetings, they would need to be edited. (It's been awhile since i did it on the calendars here.)

0
0
Reply
Bill Maniscalco (@guest_203310)
December 8, 2016 8:59 am
#203310

How do I manage/change the organizer name Outlook 2016 uses when I send a new meeting invite? I can't seem to locate this option. I have changed my name to "Bill" in the Outlook "general" options page, but it is using "William" when I send out new meeting invites. Thanks!

0
0
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  Bill Maniscalco
March 3, 2017 10:55 pm
#205001

The organizer name is the same name used on email - if it's pop3/imap, you can change it in account settings. if its exchange, it is picked up from the server. You need to change the accoun on te server to change it in outlook.

0
0
Reply
ClintonA (@guest_199976)
July 13, 2016 8:56 am
#199976

Good day Diane, Great blog. Quick question, which is similar to kelemvor33, but mine is a little different. I need to delete the subject and only add the organizer to all previous meetings. We use DeleteSubject $true and AddOrganizerToSubject $true. Not sure what the macro would look like to accomplish that on the resource mailbox.
Any help would be greatly appreciated.

0
0
Reply
Steve (@guest_196365)
February 9, 2016 2:03 pm
#196365

I've got a handful of Resource Room mailboxes in Exchange Online (Exchange 2016) - all show the AddOrganizerToSubject = True.

It seems that sometimes the organizer's name is applied to the Subject, but often it is not.

Any ideas as to what may cause that?

1
0
Reply
hemantunique (@guest_191141)
June 1, 2015 2:02 am
#191141

Hay Diane,
Thank for this blog.
I have one question. I have made the DeleteSubject and AddOrganizerToSubject to False.
Now the Room mailbox can show me Subject and the Room Mailbox name if I move the pointer to the perticular scheduled meeting. I can not see the organizer name here. If I double click and open the meeting from the Room mailbox calender then I can see the organizer, Subject and Location information. Can we do something so that we can see the Organizer Name and Subject when we move the pointer on the meeting object.
Otherwise we need to open each meeting object to see its organizer information.

Thank you.

0
0
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  hemantunique
July 30, 2015 12:05 am
#192189

No, you can't customize the popup to show the organizer (if it's not showing it).

0
0
Reply
kelemvor33 (@guest_190270)
April 10, 2015 10:05 am
#190270

Any way to have this go back and update all the appointments already in the calendars or is this only for future events that get created?

0
0
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  kelemvor33
April 10, 2015 2:24 pm
#190277

This will only apply to new meetings. You could use a macro to remove the organizers name.
The macro on this page be the basis for it: https://www.slipstick.com/developer/code-samples/working-items-folder-selected-items/
Get the length of the organizers name and trim it from the subject.

0
0
Reply
Stephen (@guest_189179)
February 9, 2015 1:38 pm
#189179

I have a question as well- in an Exchange 2010 Environment, is it possible to go back and update the meetings that are already scheduled? I changed all the settings in the EMC, but noticed existing meetings didn't change. Will the cmdlet update existing meetings properly?

0
0
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  Stephen
February 9, 2015 3:35 pm
#189182

I don't think they will be updated but haven't tested it. The name is added (or not added) to the subject as it's added to the calendar and changing the settings will apply to new meeting. (But I could be wrong as I haven't tested it.)

0
0
Reply
Marcos Rodas (@guest_188897)
January 27, 2015 3:05 pm
#188897

I was wondering if there is a way to change the end time in the all day event calendar to 11:59 PM? The issue is that whenever we use the all day event the calendar appointments show ending the following day.

0
0
Reply
Diane Poremsky(@diane-poremsky)
Author
Reply to  Marcos Rodas
January 27, 2015 11:11 pm
#188906

You could use a macro but if the problem is that the event is on a shared calendar and the person who created it in a different time zone, it's more difficult to fix. Syncing with smartphone can also cause all day events to span two days.

However if you only see the date in the list view, it's normal - in the calendar view, it should be on one day but outlook lists the end date as midnight the next day if you use list view.

0
0
Reply

Visit Slipstick Forums.
What's New at Slipstick.com

Latest EMO: Vol. 30 Issue 16

Subscribe to Exchange Messaging Outlook






Support Services

Do you need help setting up Outlook, moving your email to a new computer, migrating or configuring Office 365, or just need some one-on-one assistance?

Our Sponsors

CompanionLink
ReliefJet
  • Popular
  • Latest
  • Week Month All
  • Use Classic Outlook, not New Outlook
  • How to Remove the Primary Account from Outlook
  • Disable "Always ask before opening" Dialog
  • Adjusting Outlook's Zoom Setting in Email
  • This operation has been cancelled due to restrictions
  • How to Hide or Delete Outlook's Default Folders
  • Reset the New Outlook Profile
  • Save Attachments to the Hard Drive
  • Add Attachments and Set Email Fields During a Mail Merge
  • Outlook SecureTemp Files Folder
  • Open Outlook Templates using PowerShell
  • Count and List Folders in Classic Outlook
  • Google Workspace and Outlook with POP Mail
  • Import EML Files into New Outlook
  • Opening PST files in New Outlook
  • New Outlook: Show To, CC, BCC in Replies
  • Insert Word Document into Email using VBA
  • Delete Empty Folders using PowerShell
  • Warn Before Deleting a Contact
  • Classic Outlook is NOT Going Away in 2026
Ajax spinner

Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in classic Outlook (Windows).

For new Outlook for Windows: Fixes or workarounds for recent issues in new Outlook for Windows .

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Outlook.com Recent issues: Fixes or workarounds for recent issues on Outlook.com

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Outlook (new) Feedback. Use this for feedback and suggestions for Outlook (new).

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services




New Outlook Articles

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Google Workspace and Outlook with POP Mail

Import EML Files into New Outlook

Opening PST files in New Outlook

New Outlook: Show To, CC, BCC in Replies

Insert Word Document into Email using VBA

Delete Empty Folders using PowerShell

Warn Before Deleting a Contact

Classic Outlook is NOT Going Away in 2026

Newest Code Samples

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Insert Word Document into Email using VBA

Warn Before Deleting a Contact

Use PowerShell to Delete Attachments

Remove RE:, FWD:, and Other Prefixes from Subject Line

Change the Mailing Address Using PowerShell

Categorize @Mentioned Messages

Send an Email When You Open Outlook

Delete Old Calendar Events using VBA

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

Diane Poremsky [Outlook MVP]

Make a donation

Mail Tools

Sending and Retrieval Tools

Mass Mail Tools

Compose Tools

Duplicate Remover Tools

Mail Tools for Outlook

Online Services

Calendar Tools

Schedule Management

Calendar Printing Tools

Calendar Reminder Tools

Calendar Dates & Data

Time and Billing Tools

Meeting Productivity Tools

Duplicate Remover Tools

Productivity

Productivity Tools

Automatic Message Processing Tools

Special Function Automatic Processing Tools

Housekeeping and Message Management

Task Tools

Project and Business Management Tools

Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

Help & Suggestions

Submit Outlook Feature Requests

Slipstick Support Services

Buy Microsoft 365 Office Software and Services

Visit Slipstick Forums.

What's New at Slipstick.com

Home | Outlook User | Exchange Administrator | Office 365 | Outlook.com | Outlook Developer
Outlook for Mac | Common Problems | Utilities & Addins | Tutorials
Outlook & iCloud Issues | Outlook Apps
EMO Archives | About Slipstick | Slipstick Forums
Submit New or Updated Outlook and Exchange Server Utilities

Send comments using our Feedback page
Copyright © 2025 Slipstick Systems. All rights reserved.
Slipstick Systems is not affiliated with Microsoft Corporation.

wpDiscuz

Sign up for Exchange Messaging Outlook

Our weekly Outlook & Exchange newsletter (bi-weekly during the summer)






Please note: If you subscribed to Exchange Messaging Outlook before August 2019, please re-subscribe.

Never see this message again.

You are going to send email to

Move Comment