Outlook appointments show a drop-down list for Location, populated with the most recently used locations added to appointments. You cannot populate this list with your own preferred locations, or delete a location from the list. You can, however, clear the list by closing Outlook, removing a value in the Windows registry and then restarting Outlook. Always make a backup of the registry before making any changes.
While you cannot populate the locations easily, you can add new locations and force older locations to drop off the list because the list is limited to the last 10 locations used. Create a new appointment and add a location then save it. Repeat for each additional location. This obviously works best if you want to replace older locations, not the last location you used.
To select a location from the most recently used locations, click the arrow on the right side to display the MRU list.
Delete LocationMRU Key
Press Windows Key + R to open the Run command and type regedit then press Enter.
Browse to the following path, right click on LocationMRU and select Delete.
In Outlook 2016, the value is found at:
HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Preferences\LocationMRU
Outlook 2013
HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Preferences\LocationMRU
Outlook 2010
HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\Preferences\LocationMRU
Outlook 2007
HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\Preferences\LocationMRU
Outlook 2003
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Preferences\LocationMRU
Outlook 2002
HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\Preferences\LocationMRU
Outlook 2000
HKEY_USERS\.DEFAULT\Software\Microsoft\Office\9.0\Outlook\Preferences\LocationMRU
Outlook will automatically add the value back into the registry the next time you set a location on an appointment.
Do It For Me
If you prefer not to edit the registry yourself, you can use the appropriate .reg file for your version of Outlook. Simply download the file and run it (answering the prompts when they come up.)
Outlook 2016 Outlook 2013 Outlook 2010
Outlook 2007 Outlook 2003 Outlook 2002
i cannot believe this is 2020 and they just keep tweaking these products until i want to throw everything out a tall building window. maybe just sign up for Gsuite and get it overwith LOOOOOOOOOOOOVED office 7
this didn't help at all perhaps because we are networked?
Network wouldn't matter. What version of Outlook do you use?
The locationMRU file gets reset but 1 entry, the one I want to remove, remains - everytime
My location history box stopped working on Outlook for MAC 2011. Any ideas?
Did it stop working after installing the March security update?
I have a user who used to be able to hit the location field, select his conf number, and the message would autofill his conf call number and any other contact information. Where is this stored?
It would be stored in the registry. The location field stores the last 10 entries.
I'm trying to find how to setup a meeting location/room to be shared across our organization. I keep finding articles on how to edit or delete them, but not setup. Do you have any resources you can share? Thanks!
This is in Exchange? The Admin creates a mailbox and sets it as a resource or room. The exact steps vary with the version of Exchange.
Diane;
When I click on the link for my version of Outlook under "Do It For Me," nothing happens...there are NO prompts. Are these links no longer valid? What I see is an about page with the following line:
Windows Registry Editor Version 5.00
[HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Preferences]
"LocationMRU"=-
Thanks,
Wayne
If you see that test, your browser is opening the reg file as a text file. Right click on the link and choose Save as (IE calls it Save target as, Firefox and Chrome call it something slightly different).
About 99% of the time, we populate this field with our conference line/ext info. Is there any way to make the default when you choose the invite to be an "online meeting" be your conference line info (which is in my list of 10), vs "Online Meeting"? Running Office Professional Plus 2010.
No, there isn't an option to set a default location but you could use a macro to set it when you open a new message.
This macro will set the location field of the current meeting request. It would also be easy to create a new meeting with the field filled in (change the line to Set olAppt = Application.CreateItem(olAppointmentItem)) but it's harder to do it using the New Meeting command.
Public Sub SetLocation()
Dim objAppt As AppointmentItem
Set objAppt = Application.ActiveInspector.currentItem
With objAppt
.Location = "Office"
End With
End Sub