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Using Outlook's Calendar

Slipstick Systems

Check our Outlook Calendar: Frequently Asked Questions page for common questions and their answers.

Limitations

Outlook does not include any kind of year planner beyond what you see in the normal Day/Week/Month view. If you need to print out the full calendar for a year and don't like the way Outlook does it, you might try one of the Word templates listed at Calendar Tools.

You cannot print detailed notes from your appointments on a Day/Week/Month view printout. The Include: Notes area setting in the Page Setup dialog for different print styles refers to a blank area on the printout for handwritten notes. If you want a detailed printout of your appointments with notes, use the Calendar Details print style.

Meetings | Views | Holidays | Sharing | Printing | Other | Add-ins and Utilities | More Information

Meetings

  • Autoaccept a Meeting Request using Rules
  • Bug: Attendee is now the Meeting Organizer
  • Changing the End Date on Recurring Appointments
  • Copy: is prefixed to the Subject of a Meeting
  • Create a List of Meeting Attendees and Responses
  • Don't Send Updates for Outlook Meeting Requests (Bug)
  • Forwarding Appointments Bug (Fixed)
  • How to print a list of recurring dates using VBA
  • How to Show Appointments as "Free" by Default
  • How to View the Organizers of Your Appointments
  • Keep Canceled Meetings on Outlook's Calendar
  • Meeting Organizer's Name Appears in the Subject line
  • Meeting Reminders are Set for the Recipient
  • Move meetings without losing the ability to "Send Update"
  • Resource has declined your meeting because it is recurring
  • Scheduling Resources for Outlook
  • The Attachment Size Exceeds the Allowable Limit Error
  • To Avoid Sending an Extra Meeting Request
  • To Cc or Bcc a Meeting Request
  • Using Outlook's Autopick Next and Suggested Times

Views

  • Display Weekday Names in a Weekly Calendar View
  • How to sort the Outlook Calendar by Birthday
  • Outlook Request: Calendar Details View
  • Show only Birthdays for a Particular Month
  • Show Separate Business and Personal Calendars
  • The calendar shows the wrong day at the beginning or end of the month
  • To Add Color Coding to Calendar items
  • To change the hourly interval in Outlook
  • Use a macro to open the Calendar to appointment date

Holidays

  • Add Holidays to Outlook's Calendar
  • Add Holidays to Second Outlook Calendar
  • Calendar Date and Other Data Tools
  • How to Remove Holidays From the Default Calendar
  • Microsoft Outlook Holiday Issues
  • Outlook .HOL Error: US Election Day
  • Remove the Holiday or Birthday calendar from Outlook.com or Office365

Sharing

  • Maintaining a Group Calendar without Exchange Server
  • Outlook error: 'error preparing to send sharing message'
  • Publishing Calendars on the Internet or an Intranet
  • Sharing Outlook Calendar and Contacts

More:

To get quick access to team calendars

Dates

  • Create Appointments for Every X Workday (Using Excel)
  • Show only Birthdays for a Particular Month

Printing

  • Calendar Printing Assistant Shows Duplicate Entries
  • Calendar Printing Tools
  • Calendars aren’t printing in color
  • How to Email Calendar Printing Assistant Calendars
  • How to Print a 15 Minute Calendar
  • Modify Calendar Printing Assistant Templates
  • Monthly Calendar Printing Bug when Starting the Week on Monday
  • More CPAO Template Modifications
  • Print Monthly or Work Week Calendars
  • Printing Calendars with Color Categories
  • Printing the Monthly Calendar with Line Wrap & End Times
  • Using and Editing the My Outlook Calendar Template

More:

Mail a copy of today's appointments -- VBA code sample

Other Issues

  • Clear the Location drop-down list on appointments
  • How to Remove or Change the Reminder on All Day Events
  • Make "no reminder" the default for new appointments
  • Meeting Requests and Appointments are Off by One Hour
  • Outlook's Appointments and Time Zones
  • Wrong Calendar Name is Displayed in the Title and Taskbar

More:

To automatically set a reminder for birthdays for new contacts (Outlookcode.com VBA code sample)

Add-ins and Utilities

  • Calendar Reminder Tools
  • Calendar and Meeting Tools
  • Calendar Date and Other Data Tools
  • Calendar Printing Tools
  • Calendar Tools for Outlook
  • Combine and Print Multiple Outlook Calendars
  • Duplicate Appointment Remover Tools
  • Maintaining a Group Calendar without Exchange Server
  • Other Group Calendar Tools for Outlook
  • Publishing Calendars on the Internet or an Intranet
  • Schedule Management Tools for Outlook Calendar
  • Time and Billing Tools
Using Outlook's Calendar was last modified: October 10th, 2023 by Slipstick

Forwarding Appointments Bug (Fixed)

Outlook 2007: All attendees are included on the To line when someone forwards a meeting request. Over the last several months I've seen a lot of reports about Outlook including the original invitees in the To field when forwarding meeting requests. Symptom: The organization has a Collaboration Data Objects (CDO) 1.21 application for Microsoft Exchange  

Display a person's age in the subject of a custom form

This form shows that it is possible to display a person's current age on the calendar. Sample Age on Birthday form The idea (and basic instructions) for this method came from ghumdinger in his (her?) post in our Outlook Forums: Displaying value of task subject field as values from two custom fields A frequent request  

Birthdays recur every 12 Years

In this calendar sync bug, All Day events that recur yearly are changed to recur every 12 years. This bug first appeared with the release of Office 2007 SP2 and affects devices that sync with Outlook 2007 using ActiveSync. It may only affect users who sync their device between two different computers. The problem is  

Windows Credential Manager dialog

Publishing Calendars to Office Online Now Defunct

Notice: Office.com calendar publishing ended April 4, 2014

My Outlook Calendar startup screen

Using and Editing the My Outlook Calendar Template

My Outlook Calendar template is an excellent Word template that reads your Outlook calendar and creates a really nice calendar which you can doctor up with fancy fonts, colors or background images before printing. It can be sent to others as a Word document (or print it as a PDF before sending). You can even  

Pick your Outlook time zone wisely

Outlook users are complaining that their appointments and meetings were off by an hour or two. This is always the result of using the wrong time zone or daylight time setting. In each case, the users lived in an area that does not honor daylight saving time, but they used a time zone with the  

Maintaining a Group Calendar without Exchange Server

Outlook makes it easy to coordinate meetings with other Microsoft Exchange Server users, however, there is no built-in mechanism for maintaining a central calendar. Some organizations are looking for a centralized view of every person's availability, while others want to keep a common calendar of important company events.

Change Format for Notes in Appointments

Users can choose HTML, Plain Text, or RTF formatting in the Notes field of an Outlook Appointment. To change the default format, users need to edit the registry.

Create Appointments for Every X Workday (Using Excel)

A common request is how to make recurring appointments for every x number of workdays. Unfortunately Outlook does not offer this type of recurring option. You can use a third party add-in, WS:Repeat Appointment II, to create recurrences not supported by Outlook. If this is a frequent need, its well worth the cost but if  

Calendar icon

See all dates in a recurring series

How to print a recurring series of appointments so you can see a list of individual occurrences.

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Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in classic Outlook (Windows).

For new Outlook for Windows:Fixes or workarounds for recent issues in new Outlook for Windows .

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Outlook.com Recent issues: Fixes or workarounds for recent issues on Outlook.com

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Outlook (new) Feedback. Use this for feedback and suggestions for Outlook (new).

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services

New Outlook Articles

Error Opening iCloud Appointments in Classic Outlook

Opt out of Microsoft 365 Companion Apps

Mail Templates in Outlook for Windows (and Web)

Urban legend: Microsoft Deletes Old Outlook.com Messages

Buttons in the New Message Notifications

Move Deleted Items to Another Folder Automatically

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Google Workspace and Outlook with POP Mail

Import EML Files into New Outlook

Newest Code Samples

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Insert Word Document into Email using VBA

Warn Before Deleting a Contact

Use PowerShell to Delete Attachments

Remove RE:, FWD:, and Other Prefixes from Subject Line

Change the Mailing Address Using PowerShell

Categorize @Mentioned Messages

Send an Email When You Open Outlook

Delete Old Calendar Events using VBA

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

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Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

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