Check our Outlook Calendar: Frequently Asked Questions page for common questions and their answers.
Limitations
Outlook does not include any kind of year planner beyond what you see in the normal Day/Week/Month view. If you need to print out the full calendar for a year and don't like the way Outlook does it, you might try one of the Word templates listed at Calendar Tools.
You cannot print detailed notes from your appointments on a Day/Week/Month view printout. The Include: Notes area setting in the Page Setup dialog for different print styles refers to a blank area on the printout for handwritten notes. If you want a detailed printout of your appointments with notes, use the Calendar Details print style.
Meetings | Views | Holidays | Sharing | Printing | Other | Add-ins and Utilities | More Information
Meetings
- Autoaccept a Meeting Request using Rules
- Bug: Attendee is now the Meeting Organizer
- Changing the End Date on Recurring Appointments
- Copy: is prefixed to the Subject of a Meeting
- Create a List of Meeting Attendees and Responses
- Don't Send Updates for Outlook Meeting Requests (Bug)
- Forwarding Appointments Bug (Fixed)
- How to print a list of recurring dates using VBA
- How to Show Appointments as "Free" by Default
- How to View the Organizers of Your Appointments
- Keep Canceled Meetings on Outlook's Calendar
- Meeting Organizer's Name Appears in the Subject line
- Meeting Reminders are Set for the Recipient
- Move meetings without losing the ability to "Send Update"
- Resource has declined your meeting because it is recurring
- Scheduling Resources for Outlook
- The Attachment Size Exceeds the Allowable Limit Error
- To Avoid Sending an Extra Meeting Request
- To Cc or Bcc a Meeting Request
- Using Outlook's Autopick Next and Suggested Times
Views
- Display Weekday Names in a Weekly Calendar View
- How to sort the Outlook Calendar by Birthday
- Outlook Request: Calendar Details View
- Show only Birthdays for a Particular Month
- Show Separate Business and Personal Calendars
- The calendar shows the wrong day at the beginning or end of the month
- To Add Color Coding to Calendar items
- To change the hourly interval in Outlook
- Use a macro to open the Calendar to appointment date
Holidays
- Add Holidays to Outlook's Calendar
- Add Holidays to Second Outlook Calendar
- Calendar Date and Other Data Tools
- How to Remove Holidays From the Default Calendar
- Microsoft Outlook Holiday Issues
- Outlook .HOL Error: US Election Day
- Remove the Holiday or Birthday calendar from Outlook.com or Office365
Sharing
- Maintaining a Group Calendar without Exchange Server
- Outlook error: 'error preparing to send sharing message'
- Publishing Calendars on the Internet or an Intranet
- Sharing Outlook Calendar and Contacts
More:
To get quick access to team calendars
Dates
Printing
- Calendar Printing Assistant Shows Duplicate Entries
- Calendar Printing Tools
- Calendars aren’t printing in color
- How to Email Calendar Printing Assistant Calendars
- How to Print a 15 Minute Calendar
- Modify Calendar Printing Assistant Templates
- Monthly Calendar Printing Bug when Starting the Week on Monday
- More CPAO Template Modifications
- Print Monthly or Work Week Calendars
- Printing Calendars with Color Categories
- Printing the Monthly Calendar with Line Wrap & End Times
- Using and Editing the My Outlook Calendar Template
More:
Mail a copy of today's appointments -- VBA code sample
Other Issues
- Clear the Location drop-down list on appointments
- How to Remove or Change the Reminder on All Day Events
- Make "no reminder" the default for new appointments
- Meeting Requests and Appointments are Off by One Hour
- Outlook's Appointments and Time Zones
- Wrong Calendar Name is Displayed in the Title and Taskbar
More:
To automatically set a reminder for birthdays for new contacts (Outlookcode.com VBA code sample)
Add-ins and Utilities
- Calendar Reminder Tools
- Calendar and Meeting Tools
- Calendar Date and Other Data Tools
- Calendar Printing Tools
- Calendar Tools for Outlook
- Combine and Print Multiple Outlook Calendars
- Duplicate Appointment Remover Tools
- Maintaining a Group Calendar without Exchange Server
- Other Group Calendar Tools for Outlook
- Publishing Calendars on the Internet or an Intranet
- Schedule Management Tools for Outlook Calendar
- Time and Billing Tools
Permanently assign a color to an Outlook Calendar
Permanently assign a color to an Outlook Calendar was last modified: August 6th, 2012 by Diane Poremsky
Outlook 2007: Month Calendar Printing Bug
When you print a series of months from Outlook 2007, you may not get the result you expected (or had with older versions of Outlook). When you start with a month that extends over 6 calendar weeks (such as Dec 2007), each month in the printout will contain 6 weeks. Along with having a week
Error trying to Publish Calender to Office.com
I have previously shared my calendar via office on line however i began to get an error message to say outlook had encountered a problem and had to close. After trying everything i could think of this was resolved when i deleted my calendar from the server. I would like to re publish my calendar
Moving Recurring Appointments
"I have done as you suggested by copying the entries from my calendar in my .pst folder to my calendar in the new profile but one thing that I noticed is that the recurrence settings do not copy over. I have to go back to each entry in the new profile calendar that should have
Printing a Calendar Legend
How to add a legend to a calendar created using Outlook's Calendar Printing Assistant.
Recurring meeting every two weeks skips the first week
When you create a recurring appointment or meeting in Microsoft Outlook for every 2 weeks or more, Outlook begins counting "this week", even if the day is past.
Move meetings without losing the ability to "Send Update"
When you migrate meetings from an Outlook mailbox or PST file to another Mailbox or PST file, you will be missing the "Send Update" option.
To Avoid Sending an Extra Meeting Request
How to avoid sending an extra meeting request when creating meeting in someone's calendar.
To change the hourly interval in Outlook
Outlook's calendar supports multiple time scales, from 5 minutes to 1 hour. While you can't make your own interval, you can change the scale to one more suitable for your needs.
Show Separate Business and Personal Calendars
There's a simple solution for all versions of Microsoft Outlook, thanks to Richard S. Champlin: Add two categories -- Personal and Business work fine -- and apply one or the other to each of your appointments. Create two filters for the Calendar folder, one to show only the Personal category, the other displaying only the