Check our Outlook Calendar: Frequently Asked Questions page for common questions and their answers.
Limitations
Outlook does not include any kind of year planner beyond what you see in the normal Day/Week/Month view. If you need to print out the full calendar for a year and don't like the way Outlook does it, you might try one of the Word templates listed at Calendar Tools.
You cannot print detailed notes from your appointments on a Day/Week/Month view printout. The Include: Notes area setting in the Page Setup dialog for different print styles refers to a blank area on the printout for handwritten notes. If you want a detailed printout of your appointments with notes, use the Calendar Details print style.
Meetings | Views | Holidays | Sharing | Printing | Other | Add-ins and Utilities | More Information
Meetings
- Autoaccept a Meeting Request using Rules
- Bug: Attendee is now the Meeting Organizer
- Changing the End Date on Recurring Appointments
- Copy: is prefixed to the Subject of a Meeting
- Create a List of Meeting Attendees and Responses
- Don't Send Updates for Outlook Meeting Requests (Bug)
- Forwarding Appointments Bug (Fixed)
- How to print a list of recurring dates using VBA
- How to Show Appointments as "Free" by Default
- How to View the Organizers of Your Appointments
- Keep Canceled Meetings on Outlook's Calendar
- Meeting Organizer's Name Appears in the Subject line
- Meeting Reminders are Set for the Recipient
- Move meetings without losing the ability to "Send Update"
- Resource has declined your meeting because it is recurring
- Scheduling Resources for Outlook
- The Attachment Size Exceeds the Allowable Limit Error
- To Avoid Sending an Extra Meeting Request
- To Cc or Bcc a Meeting Request
- Using Outlook's Autopick Next and Suggested Times
Views
- Display Weekday Names in a Weekly Calendar View
- How to sort the Outlook Calendar by Birthday
- Outlook Request: Calendar Details View
- Show only Birthdays for a Particular Month
- Show Separate Business and Personal Calendars
- The calendar shows the wrong day at the beginning or end of the month
- To Add Color Coding to Calendar items
- To change the hourly interval in Outlook
- Use a macro to open the Calendar to appointment date
Holidays
- Add Holidays to Outlook's Calendar
- Add Holidays to Second Outlook Calendar
- Calendar Date and Other Data Tools
- How to Remove Holidays From the Default Calendar
- Microsoft Outlook Holiday Issues
- Outlook .HOL Error: US Election Day
- Remove the Holiday or Birthday calendar from Outlook.com or Office365
Sharing
- Maintaining a Group Calendar without Exchange Server
- Outlook error: 'error preparing to send sharing message'
- Publishing Calendars on the Internet or an Intranet
- Sharing Outlook Calendar and Contacts
More:
To get quick access to team calendars
Dates
Printing
- Calendar Printing Assistant Shows Duplicate Entries
- Calendar Printing Tools
- Calendars aren’t printing in color
- How to Email Calendar Printing Assistant Calendars
- How to Print a 15 Minute Calendar
- Modify Calendar Printing Assistant Templates
- Monthly Calendar Printing Bug when Starting the Week on Monday
- More CPAO Template Modifications
- Print Monthly or Work Week Calendars
- Printing Calendars with Color Categories
- Printing the Monthly Calendar with Line Wrap & End Times
- Using and Editing the My Outlook Calendar Template
More:
Mail a copy of today's appointments -- VBA code sample
Other Issues
- Clear the Location drop-down list on appointments
- How to Remove or Change the Reminder on All Day Events
- Make "no reminder" the default for new appointments
- Meeting Requests and Appointments are Off by One Hour
- Outlook's Appointments and Time Zones
- Wrong Calendar Name is Displayed in the Title and Taskbar
More:
To automatically set a reminder for birthdays for new contacts (Outlookcode.com VBA code sample)
Add-ins and Utilities
- Calendar Reminder Tools
- Calendar and Meeting Tools
- Calendar Date and Other Data Tools
- Calendar Printing Tools
- Calendar Tools for Outlook
- Combine and Print Multiple Outlook Calendars
- Duplicate Appointment Remover Tools
- Maintaining a Group Calendar without Exchange Server
- Other Group Calendar Tools for Outlook
- Publishing Calendars on the Internet or an Intranet
- Schedule Management Tools for Outlook Calendar
- Time and Billing Tools
Calendars aren’t printing in color
When printing to any printer device results in blank and white calendars, the problem may be because the Print Options are set to print in gray scale.
Publishing Outlook's Free/Busy Information
How to publish and use your Free/Busy information in Outlook.
Outlook Request: Calendar Details View
With the Calendar Details view gone, use Calendar views to reduce calendar clutter.
Set most frequently used Appointment Time Zones
A visitor to our forums had a question about time zones: I regularly need to schedule events in Pacific and Eastern time. Is there a way to get rid of all the excess time zones? For example, I counted *six* different entries for UTC-5 (US eastern time). I get that there are places with weird
Meeting Requests and Appointments are Off by One Hour
If the time on the Day/Week calendar is off by one hour the week after DST changed, also see Daylight Saving Time Calendar Display Bugs, especially if you use two time zones. This is caused by a "display bug" and will go away "next week" or if you switch to the Work Week view. When
Reminders are missing in Outlook Calendar
Outlook 2013 doesn't set a reminder when you open a new appointment form by double clicking on a date in the monthly calendar. Until Microsoft fixes this, you can use a macro to set the reminder.
Make "no reminder" the default for new appointments
Learn how to change the reminder settings so a reminder is not set on new appointments.
Outlook Meetings disappear from the Calendar
Meeting disappear from Outlook's calendar as soon as they are added to it.
Publishing Calendars on the Internet or an Intranet
How to publish a weekly or monthly calendar to an Internet or Intranet web server as a web page. While you need Exchange Server to share calendars with coworkers, even if you don't have Microsoft Exchange Server, you can take a snapshot of a calendar and turn it into an HTML file.
How to Print a 15 Minute Calendar
We're seeing a lot of questions concerning the apparent inability of Outlook 2007 to print 15 calendars: "I want to print my calendars out with 15 min increments. Default is 30 min increments. Can someone tell me how to change this. I could do it in outlook 2003, but 2007 is not allowing this." This