Check our Outlook Calendar: Frequently Asked Questions page for common questions and their answers.
Limitations
Outlook does not include any kind of year planner beyond what you see in the normal Day/Week/Month view. If you need to print out the full calendar for a year and don't like the way Outlook does it, you might try one of the Word templates listed at Calendar Tools.
You cannot print detailed notes from your appointments on a Day/Week/Month view printout. The Include: Notes area setting in the Page Setup dialog for different print styles refers to a blank area on the printout for handwritten notes. If you want a detailed printout of your appointments with notes, use the Calendar Details print style.
Meetings | Views | Holidays | Sharing | Printing | Other | Add-ins and Utilities | More Information
Meetings
- Autoaccept a Meeting Request using Rules
- Bug: Attendee is now the Meeting Organizer
- Changing the End Date on Recurring Appointments
- Copy: is prefixed to the Subject of a Meeting
- Create a List of Meeting Attendees and Responses
- Don't Send Updates for Outlook Meeting Requests (Bug)
- Forwarding Appointments Bug (Fixed)
- How to print a list of recurring dates using VBA
- How to Show Appointments as "Free" by Default
- How to View the Organizers of Your Appointments
- Keep Canceled Meetings on Outlook's Calendar
- Meeting Organizer's Name Appears in the Subject line
- Meeting Reminders are Set for the Recipient
- Move meetings without losing the ability to "Send Update"
- Resource has declined your meeting because it is recurring
- Scheduling Resources for Outlook
- The Attachment Size Exceeds the Allowable Limit Error
- To Avoid Sending an Extra Meeting Request
- To Cc or Bcc a Meeting Request
- Using Outlook's Autopick Next and Suggested Times
Views
- Display Weekday Names in a Weekly Calendar View
- How to sort the Outlook Calendar by Birthday
- Outlook Request: Calendar Details View
- Show only Birthdays for a Particular Month
- Show Separate Business and Personal Calendars
- The calendar shows the wrong day at the beginning or end of the month
- To Add Color Coding to Calendar items
- To change the hourly interval in Outlook
- Use a macro to open the Calendar to appointment date
Holidays
- Add Holidays to Outlook's Calendar
- Add Holidays to Second Outlook Calendar
- Calendar Date and Other Data Tools
- How to Remove Holidays From the Default Calendar
- Microsoft Outlook Holiday Issues
- Outlook .HOL Error: US Election Day
- Remove the Holiday or Birthday calendar from Outlook.com or Office365
Sharing
- Maintaining a Group Calendar without Exchange Server
- Outlook error: 'error preparing to send sharing message'
- Publishing Calendars on the Internet or an Intranet
- Sharing Outlook Calendar and Contacts
More:
To get quick access to team calendars
Dates
Printing
- Calendar Printing Assistant Shows Duplicate Entries
- Calendar Printing Tools
- Calendars aren’t printing in color
- How to Email Calendar Printing Assistant Calendars
- How to Print a 15 Minute Calendar
- Modify Calendar Printing Assistant Templates
- Monthly Calendar Printing Bug when Starting the Week on Monday
- More CPAO Template Modifications
- Print Monthly or Work Week Calendars
- Printing Calendars with Color Categories
- Printing the Monthly Calendar with Line Wrap & End Times
- Using and Editing the My Outlook Calendar Template
More:
Mail a copy of today's appointments -- VBA code sample
Other Issues
- Clear the Location drop-down list on appointments
- How to Remove or Change the Reminder on All Day Events
- Make "no reminder" the default for new appointments
- Meeting Requests and Appointments are Off by One Hour
- Outlook's Appointments and Time Zones
- Wrong Calendar Name is Displayed in the Title and Taskbar
More:
To automatically set a reminder for birthdays for new contacts (Outlookcode.com VBA code sample)
Add-ins and Utilities
- Calendar Reminder Tools
- Calendar and Meeting Tools
- Calendar Date and Other Data Tools
- Calendar Printing Tools
- Calendar Tools for Outlook
- Combine and Print Multiple Outlook Calendars
- Duplicate Appointment Remover Tools
- Maintaining a Group Calendar without Exchange Server
- Other Group Calendar Tools for Outlook
- Publishing Calendars on the Internet or an Intranet
- Schedule Management Tools for Outlook Calendar
- Time and Billing Tools
Using Outlook's Autopick Next and Suggested Times
Use Outlook's AutoPick and Suggest times to select meeting times that will work for all invitees to meetings.
Sharing Outlook Calendars FAQ
I'm trying to figure out how to set up a shared folder in Outlook 2013. I have an ActiveSync account and need to share my calendar with another person. I'm going to assume the ActiveSync account is Outlook.com, because that is the only email provider that supports ActiveSync in Outlook. You can only share calendars
FAQ: Problems creating Appointments
Solutions for common issues affecting Microsoft Outlook calendars users.
Wrong Calendar Name is Displayed in the Title and Taskbar
The problem: when you have multiple calendars selected in Outlook and close (uncheck) the first calendar, the calendar's name remains in the title bar and taskbar. Any custom views for the original calendar will remain in the Current view picker. This is a known issue. It's not so much a bug but a limitation of
Appointments are disappearing from the calendar
We've had a lot of people complaining that a range of old appointments are missing from the calendar. For example, in November they notice appointments from July and earlier are still in the calendar but appointments in August and September are missing. When all old appointments go missing AutoArchive is the most likely culprit, but
Understanding Outlook's Calendar patchwork colors
Users often complain about the patchwork coloring in Outlook's calendar. This is caused by setting All Day Events to Show time as Busy and setting a color category on the item. Tentative, Working elsewhere, and Out-of-office also add color to the days.
Outlook 2010 Group Scheduler
Earlier versions of Outlook had a group calendar window that was separate from Outlook so you could keep a group schedule visible while working in outlook and other applications. The group calendar was changed in Outlook 2010. Rather than having a separate list of groups that you can display in a scheduler-like window when needed,
Outlook Quick Tip: Missing Calendar Bell
Several users who recently upgraded to Outlook 2010 or Outlook 2013 wondered what happened to the reminder bell: The Calendar reminder bell is not displayed on the month view. It's on the other views. How do I turn it on for the month view? Microsoft turned off the bell to give a cleaner appearance. You
Display (or Hide) Start and End Times
Whether the Start times display in the calendar is wholly dependent on the size of the Calendar section. If the calendar is too narrow, the times are hidden.
Outlook only displays 12 months of Free/Busy information
When you use Microsoft Outlook 2010 to connect to a mailbox that is located on Microsoft Exchange Server 2010, you can only see 12 months of your Free/Busy data. However, when you use Outlook Web App (OWA) to view your Free/Busy information, you can see beyond the 12 months. Additionally, if you use Outlook 2010