This page covers mail options for online services such as AOL, MSN/Hotmail, and Yahoo. While Outlook 2003/2007 support “HTTP” access, it requires Web-DAV, which most mail servers do not support. Exchange server supports HTTP protocol and if you can access OWA using a URL that begins with http://, you can access OWA using the HTTP protocol. If your Exchange server only uses HTTPS (most common), you will not be able to configure it in Outlook.
Your email account needs to support POP3 or IMAP unless there is a third party addin available.
Gmail supports both POP3 and IMAP. You need to enable it in Gmail’s Mail settings. You can control how much mail Gmail aloows POP3 or IMAP clients to download from this page and what Gmail does with their copy after you download the messages.
Note that Gmail’s labels aren’t true folders in Gmail but are treated as IMAP folders in Outlook. As a result, you’ll download the mail twice, once in All Mail folders and again by label. You can subscribe/unsubscribe to these folders – right click on the root level of the IMAP pst (where it typically has your email address) and choose IMAP folders from the menu to subscribe or unsubscribe folders. Subscriptions are saved per server, so the changes will apply to all email clients you access the mailbox with.
Note: Google Apps users need to get the server names from their account settings.
Gmail POP3, IMAP, and SMTP Server Settings
To configure Gmail accounts for POP3, use
Incoming mail server: pop.gmail.com
Use Port: 995 and SSL (More Settings, Advanced tab)
To configure an IMAP account, use the following server name. Note that if you use Outlook’s Autodiscover feature, the account should be configured as an IMAP account by default.
Incoming server: imap.gmail.com
Use port 993, SSL (More Settings, Advanced tab)
Outgoing mail server (SMTP): smtp.gmail.com
Use Port 587, Use TLS (More Settings, Advanced tab)
Require Authentication (Outgoing Server tab)
To control whether full messages or just headers are downloaded, hit Ctrl+Alt+S to open the Send/Receive dialog. Select the email group and click Edit. Then select the IMAP account – change the download option in Receive mail. If you use ‘custom behavior’, select each folder to configure.
Hotmail, MSN, Outlook.com
Hotmail and Live.com support POP3/SMTP and “DeltaSync”. POP3 downloads only the Inbox, while DeltaSync syncs all folders, much like IMAP. Use the Windows Live Mail client or Outlook 20003, 2007, or 2010 with the Outlook Connector. Links to the Hotmail Connector download are in the right sidebar.
POP3/SMTP works with all versions of Outlook and with all POP3 mail clients.
The Live Mail service from Microsoft supports the Outlook Connector with Outlook 2003, 2007, and 2010 for access to Hotmail / Live contacts and calendar in Outlook.
Outlook.com IMAP Configuration
As of September 2013, Outlook.com supports IMAP. To set up an Outlook.com IMAP account in Outlook, you’ll need to use the manual setup option. Server settings are below; don’t forget to set the Outgoing Server tab (in More Settings) to authenticate with the mail server.
Incoming IMAP Server: imap-mail.outlook.com
Outgoing SMTP Server: smtp-mail.outlook.com
Click More Settings button, then Advanced tab. Select SSL as the encryption type for the incoming server. The port should change to 993 automatically. Change the SMTP encryption to TLS and the port number to 587.
Hotmail Live POP3 Configuration
Incoming server name: pop3.live.com
Outgoing server: smtp.live.com
While setting up the account, click on the More Settings button and on Outgoing Mail Servers tab, select the My server requires authentication box. Most people will need to use the default option of Use same settings as my incoming server.
Click the Advanced tab, and under Server Port Numbers, enter the following information:
• In the Incoming mail (POP3) box, type 995.
• In the Outgoing mail (SMTP) box, type 587.
• Under both Outgoing mail (SMTP) and Incoming mail (POP3), select the ‘requires secure connection (SSL)’ check box. In Outlook 2007, choose Auto; use SSL for Outlook 2003
• Under Delivery, select the Leave a copy of messages on server check box if you want to see your messages when you use Hotmail in a web browser, your mobile phone, or other e-mail programs. By default, Outlook will delete the messages from the Hotmail server when they are downloaded to your computer.
We have screenshots of these dialogs at Configuring Hotmail, Live, or MSN Support in Microsoft Outlook
HTTP Protocol in Outlook 2003 and 2007
Microsoft long ago discontinued HTTP (WebDAV) support for Hotmail accounts. If you have want to use a mail client, you’ll need to use POP3 or IMAP (any email client) or the Outlook Hotmail Connector (Outlook 2003 and up). For more information, see MSN (and Hotmail) Access Denied?.
Yahoo! does not provide POP3 access for free, only web browser access and IMAP.
Mobile users can configure IMAP access (currently free). This will work in Outlook too.
As of February 9 2011, the IMAP server names and ports are
Incoming Server – imap.mail.yahoo.com
Outgoing Server – smtp.mail.yahoo.com
Incoming Port – 993 (requires SSL)
Outgoing Port – 465 or 587 (requires SSL/TLS or Auto)
Username: full Yahoo! email address
Password: your Yahoo! password
imap-ssl.mail.yahoo.com, port 143 also works for the incoming server
For best results, disable Outlook’s option to purge deleted items on folder change. This appears to cause sync errors.
Business or Plus Accounts
If you have a Yahoo Plus or a Business account, you will need to use one of the following outgoing servers with the incoming server listed above.
Note: We recommend checking the Yahoo Support pages for the latest information.
If port 465 doesn’t work, try port 587.
Business Email Accounts
Outgoing server requires authentication: Checked
Yahoo Plus Accounts
Outgoing server requires authentication: Checked
While not a true online service, it is very popular with users and many users struggle to get it working in Outlook. GoDaddy supports POP3 (in addition to webmail) with the lowest-end accounts (including free accounts received with domain registration) and POP3 or IMAP on higher value paid accounts.
The incoming mail server will be one of the following: pop.secureserver.net, mail.domain_name.tld, or pop.domain_name.tld. Use Port 110 or 995 for SSL. (Replace domain_name.tld with the domain name you purchased).
If your account supports IMAP, use imap.domain_name.tld or imap.secureserver.net
The outgoing mail server can be either smtp.domain_name.tld or smtpout.secureserver.net. GoDaddy supports ports 25, 80, and 3535; or if you need SSL support, port 465. Make this change in More Settings > Advanced tab. GoDaddy does not always require authentication. Try it without authentication and if it fails, configure authentication on the Outgoing tab, choosing the option to authenticate with the incoming address and password.
AOL subscribers can use Outlook to read their AOL e-mail accounts. AOL supports both POP3 and IMAP, with AOL recommending IMAP. When you use autodiscover to setup your account, Outlook will use IMAP. If you want to use POP3, you need to configure it yourself.
POP3 Account configuration:
Incoming Mail Server: pop.aol.com.
More setting dialog: use port 110 for standard or 995 for SSL connections. AOL recommends setting Outlook to Leave messages on the server.
Outgoing Server address: smtp.aol.com. Use port to 587 or 465 for SSL.
IMAP account configuration:
Incoming Mail Server: imap.aol.com
Outgoing Server: smtp.aol.com
More Settings: On the Outgoing server tab configure the outgoing server to use Authentication, choosing the Use same settings as my incoming mail server option. On the Advanced tab, configure the SMTP to use port 587. OK the dialogs and setup is complete.
If you are new to IMAP, the messages are stored on your server and a copy is downloaded to your local machine. When you delete the messages locally, a line is drawn through the message in Outlook’s message list indicating the message is marked for deletion. To delete the message from the server (and remove it from Outlook), you need to Purge the messages from the server (Edit, Purge deleted messages menu).
To copy (or sync) your contacts, calendar, and reminders from AOL to Outlook, you’ll need to install AOL Sync.
These services do not support using Outlook (or other POP3 clients) except with their Premium accounts.
For more information see :
- Email Policy Changes – Frequently Asked Questions (Juno)
- Email Policy Changes – Frequently Asked Questions (NetZero)