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More Outlook User Tips

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› Outlook › More Outlook User Tips

Last reviewed on February 11, 2018   —  No Comments

August 4, 2011 by Diane Poremsky Leave a Comment

To make Outlook go to the Windows system tray when you minimize it...

Right click on the Outlook icon in the Notification tray on the right side of the Windows Task Bar and choose Hide when Minimized.

Tip: reopen it using this icon, not an Outlook shortcut, as the shortcut will open more windows. (You can add /recycle to the shortcut to re-use the open Outlook window.

To create an Outlook Contact group from a category in the Contacts folder ...

  • Apply the By Category view.
  • Select all the contacts in that category.
  • Choose Email (in the Communicate group).
  • Copy all the names from the To box on the resulting message.
  • Create a New Contact Group.
  • Click Members > From Address Book.
  • Paste the names copied in Step 4 to the Members box at the bottom.

To clear the Open Other User's Folder list, the Find a Contact list and other most recently used lists...

See Clear Outlook's Most Recently Used Lists

To troubleshoot Rules Wizard rules ...

If you can't figure out which rules are operating on messages, add an action to each rule to assign a different category. When you look at a message, its categories will tell you which rules fired.

To make undated tasks appear at the bottom of the list while dated tasks are placed in order at the top ...

There isn't a really satisfactory solution to this issue. The best I've been able to devise is giving undated tasks all the same date, very far in the future. This makes them pile up at the bottom of the task lists, while the older tasks are at the top.

To print calendars other than the current month...

Choose File > Print, and select the month(s) on the Print dialog.

To filter a view by more than one category ...

In the Categories box on the filter page, type in the names of the categories separated by AND, e.g. Business AND VIP.

To change the background color of the calendar in Outlook...

Right click on the calendar folder and choose Color.

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More Outlook User Tips was last modified: February 11th, 2018 by Diane Poremsky
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Related Posts:

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  • Outlook and Exchange Distribution Lists

About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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