• Outlook User
  • Exchange Admin
  • Office 365
  • Outlook Developer
  • Outlook.com
  • Outlook Mac
  • Outlook & iCloud
    • Common Problems
    • Outlook BCM
    • Utilities & Addins

Volume 27 Issue 28

Slipstick Systems

Issue Date: September 15, 2022 « Previous Issue | Next Issue »

The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on September 15, 2022.

EMO is a weekly publication. To receive your own copy of EMO by email, subscribe here.

Support Exchange Messaging Outlook Sponsors

Increase Your Productivity!

ReliefJet Essentials for Outlook is a set of more than 160 tools for performing a wide range of tasks in Outlook: processing email messages, contacts, appointments, meetings, tasks and other Outlook items.

ReliefJet Essentials for Outlook

Today's Highlights

  • Disable the "Send this email during your work hours" notice
  • Changing the font in Outlook's Notes field
  • Get a list of Distribution Group members
  • Ad-Free Outlook is Back
  • Premium Outlook.com not updated?
  • Updated Outlook on the web interface

Disable the "Send this email during your work hours" notice

A user asked "I work odd hours and have colleagues all over the world. Each message I send has a notice at the top that suggests delay sending. I want to turn this off."

You can disable the delay delivery message by logging into your Microsoft Viva Insights at https://myanalytics.microsoft.com/?v=settings&s=vivainsights  This page also has options to enable (or disable) focused time and update your working hours. (They are the same working hours as set in Outlook on the web's Settings > Calendar > View.)

Expand the Protect Time section and look at the end of the list to find the Delay Delivery switch and slide it off.

If you're unfamiliar with this notice, it is available in Microsoft 365 business mailboxes and allows you to schedule the delivery at a time that aligns with your coworkers working hours.

When you compose a message outside of working hours, a warning appears above the Send button in the Outlook desktop app or Outlook on the web with a suggestion to send later, during working hours. You have the option to schedule the send or dismiss it. You can use the suggested time (the start of your work day) or edit the time.

If the recipient is in your organization, the suggested time is based on his working hours; if you are sending to an internet address, your working time is used.

"Send this email during recipients' work hours: Fri, Sep 16 at 11:00 AM"
"Send this email during your work hours: Fri, Sep 16 at 7:30 AM"

The advantage of using this over using Outlook desktop's built in Delay Send is that the message is held on the exchange server and will send even if Outlook is closed.

If you want to cancel the send, or send it immediately, select or open the message in the Sent Items folder and within a few seconds or so, Send now and Don't send buttons display in the message body.

If you aren't using Exchange online and want to send only during your working hours, you need to use a macro, which I have at Delay Delivery of Messages Sent at Specific Times

Change the font for Appointment and Contact Notes field

A user wanted to know how to change the font attributes in the Notes field in calendar and contacts.

The notes field uses the same font as new email. Change it in File > Options > Mail > Stationery & Fonts. Click the Font button under New email messages. You can choose a different font, a different size or text color.

Note however, that this will change the font used in the notes or body field of all new Outlook items: email, appointments, contacts, and tasks. (It will not change it in Outlook's Sticky notes.)

Changing the default font will not change the font used for notes in existing items, only in newly created items. To change the font in existing items, you need to use a macro.

You also need to use a macro if you want to use a different font for email and appointments.

I have a sample macros in this article, both to change the font only on specific item types and also to update the font on existing items.
Get the code at Changing the font in Outlook's Notes field

Get a list of Distribution Group members

A user wanted to know how to export a list of distribution group members. He specifically wanted the alias and primary SMTP address.

While Exchange online admins can export the members in Azure Active Directory portal, they need to export one distribution group at a time and the fields you see are what you get. Basically, the only useful fields are name and email address.

To export the list, log into The Azure portal and under All Services, select Groups. Select the distribution group you want to export. Under Bulk Operations, select Download members. The values shown on the screen are downloaded.

PowerShell will allow you to export one or more lists and get any field available in the GAL.

I have two versions of the PowerShell, one to export lists of all distribution group messages, each list to a separate CSV file, or export a list by name.

As with the export from Azure AD, you need to have proper permissions to use PowerShell against the Exchange server. If you do not have admin rights, you can get the same information using VBA. It's a little slower that PowerShell, but gets the same information.

Get the code samples at Use PowerShell to get a list of Distribution Group members  or Use VBA to Create a List of Exchange GAL Members

Ad-Free Outlook is Back

What goes around, comes around. After discontinuing Ad-Free Outlook when Office 365 subscriptions were introduced, Microsoft brought back ad-free Outlook. The price remains the same - $19.95 US per year. For this, you get Outlook.com without ads and the premium Outlook.com features, mainly a 50 GB mailbox.

To sign up, click on the 3 dots on the right side of the ads at the top of the message list in Outlook.com on the web and select Go ad-free.

If you choose to stick with the free Outlook.com, do not click the Ad button, that loads the advertisement.

I don't recommend clicking the trash can icon to delete the ad either. An ad will come back and you might accidently open the ad instead of deleting it. Just learn to tune it out.

Premium Outlook.com not updated?

If you purchased Microsoft 365 or ad-free Outlook and still have ads, there was a problem provisioning the changes.

The fix is simple: open your Microsoft profile to Services & subscriptions and change your recurring billing settings - turn it off if on, on if off. This will trigger outlook.com to update. (Don't forget to change it back to your preferred setting.)

Updated Outlook on the web interface

Coming soon to Outlook on the web: ribbons. Just like in Outlook desktop, you can use either a full-sized Classic ribbon or a Simplified ribbon. Although it doesn't have near the features available in Outlook desktop, the new ribbons make Outlook on the web look like Outlook desktop.

It began rolling out a few weeks ago. When it is enabled on your Outlook on the web account, you'll have the new ribbons when you view the account in a web browser, in a PWA or in the New Outlook for Windows app.

New & Updated Exchange Server Support Articles

Current issues with Microsoft Exchange ActiveSync and third-party devices
Discusses current issues that involve Microsoft Exchange ActiveSync and third-party devices.

New & Updated Outlook Support Articles

Shared mailbox is not automatically refreshing for new email in Outlook

Junk email messages multiplying without user actions in Shared Mailboxes

Problems syncing shared calendars when enabling "Can view title and location" permissions

Known issues with Outlook Desktop Shared Calendar Improvements

Outlook fails to send attachments and inline images when sending a signed or encrypted email using the new Outlook for Mac

Can't add M365 accounts in Outlook for Mac when the macOS language is set to Turkish

Can't create new signatures in new Outlook for Mac and existing signatures are missing

Other Resources

Use PowerShell to get a list of Distribution Group members
Export members of an Exchange distribution group using PowerShell or Azure AD.

Volume 27 Issue 28 was last modified: September 16th, 2022 by Diane Poremsky

Visit Slipstick Forums.
What's New at Slipstick.com

Latest EMO: Vol. 28 Issue 1

Support Services

Do you need help setting up Outlook, moving your email to a new computer, migrating or configuring Office 365, or just need some one-on-one assistance?

Our Sponsors

CompanionLink
ReliefJet
  • Popular
  • Latest
  • WeekMonthAll
  • Adjusting Outlook's Zoom Setting in Email
  • How to Remove the Primary Account from Outlook
  • Outlook's Left Navigation Bar
  • Create rules that apply to an entire domain
  • Save Sent Items in Shared Mailbox Sent Items folder
  • Use PowerShell to get a list of Distribution Group members
  • Outlook Auto Account Setup: Encrypted Connection not available
  • View Shared Calendar Category Colors
  • Move an Outlook Personal Folders .pst File
  • Remove a password from an Outlook *.pst File
  • Reset the New Outlook Profile
  • Delete Old Calendar Events using VBA
  • Use PowerShell or VBA to get Outlook folder creation date
  • Outlook's Left Navigation Bar
  • Contact's Display Bug
  • Use PowerShell to get a list of Distribution Group members
  • Edit Outlook’s Attach File list
  • Outlook Error: Google Couldn't sign you in
  • Error: Message archive has reached maximum size
  • New Outlook for Windows
Ajax spinner

Newest Code Samples

Delete Old Calendar Events using VBA

Use PowerShell or VBA to get Outlook folder creation date

Rename Outlook Attachments

Format Images in Outlook Email

Set Outlook Online or Offline using VBScript or PowerShell

List snoozed reminders and snooze-times

Search your Contacts using PowerShell

Filter mail when you are not the only recipient

Add Contact Information to a Task

Process Mail that was Auto Forwarded by a Rule

Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in Outlook for Windows.

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services




Windows 10 Issues

  • iCloud, Outlook 2016, and Windows 10
  • Outlook Links Won’t Open In Windows 10
  • Outlook can’t send mail in Windows 10: error Ox800CCC13
  • Missing Outlook data files after upgrading Windows?

Outlook Top Issues

  • The Windows Store Outlook App
  • The Signature or Stationery and Fonts button doesn’t work
  • Outlook’s New Account Setup Wizard
  • Outlook 2016: No BCM
  • Exchange Account Set-up Missing in Outlook 2016

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

Contact Tools

Data Entry and Updating

Duplicate Checkers

Phone Number Updates

Contact Management Tools

Diane Poremsky [Outlook MVP]

Make a donation

Calendar Tools

Schedule Management

Calendar Printing Tools

Calendar Reminder Tools

Calendar Dates & Data

Time and Billing Tools

Meeting Productivity Tools

Duplicate Remover Tools

Mail Tools

Sending and Retrieval Tools

Mass Mail Tools

Compose Tools

Duplicate Remover Tools

Mail Tools for Outlook

Online Services

Productivity

Productivity Tools

Automatic Message Processing Tools

Special Function Automatic Processing Tools

Housekeeping and Message Management

Task Tools

Project and Business Management Tools

Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

Help & Suggestions

Outlook Suggestion Box (UserVoice)

Slipstick Support Services

Home | Outlook User | Exchange Administrator | Office 365 | Outlook.com | Outlook Developer
Outlook for Mac | Common Problems | Utilities & Addins | Tutorials
Outlook & iCloud Issues | Outlook Apps
EMO Archives | About Slipstick | Advertise | Slipstick Forums
Submit New or Updated Outlook and Exchange Server Utilities

Send comments using our Feedback page
Copyright © 2023 Slipstick Systems. All rights reserved.
Slipstick Systems is not affiliated with Microsoft Corporation.