The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on August 25, 2022.
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Today's Highlights
Navigation Bar Location
This is a popular question now that Microsoft removed Coming Soon switch and enabled it for all users.
How do I move the location of the navigation bar from the top left back to the lower left of the screen where it has been located for years?
If you don't have the Coming Soon button on the top-right of the screen, you can't turn it off and are stuck with the vertical navigation bar. It's the future, so you might as well get used to it - a vertical bar on the left for buttons is the hot new UI design (not just with Microsoft.)
If you still have the Coming soon slider, slide the button off to return the icons to the bottom of the navigation pane.
At this time, there is no option within Outlook to revert it back to the bottom if Coming Soon is no longer shown. If you don't like this change, vote for and comment on this suggestion. It's the only hope of getting an option to use the old navigation buttons.
Feedback portal: Navigation bar chnge
With the official information out of the way, there is a registry hack that will move the buttons to the bottom in the short term – but once the feature is no longer considered experimental, the registry key will be removed. Enjoy it while you can.
Open the registry and check these two keys:
HKEY_CURRENT_USER > Software > Microsoft > Office > 16.0 > Common > ExperimentConfigs > ExternalFeatureOverrides > outlook
HKEY_CURRENT_USER > Software > Microsoft > Office > 16.0 > Common > ExperimentEcs > Overrides
If you see an entry for Microsoft.Office.Outlook.Hub.HubBar right click on it and choose Modify, and type false.
Restart Outlook.
Archiving Outlook by Date
The scenario: user has multiple older pst files and imports them into one pst. They then want to archive the older items to a new pst.
The problem: Archive does not move any of the old messages.
The cause: Outlook's archive uses the last modified date and importing changes the last modified date. To confirm this is why the items did not archive, turn off the reading pane and add the last modified field to the view. In Calendar and Contacts you need to switch to a list view first.
The solution: set a registry key to archive by received, start, due, or complete dates.
This is the key for Outlook 2016 and newer; for Outlook 2007, 2010, or 2013 you need to change the 16 to the correct version number (12, 14, or 15)
HKEY_CURRENT_USER > Software > Microsoft > Office > 16.0 > Outlook > Preferences
DWORD Value: ArchiveIgnoreLastModifiedTime
Value data: 1
I have more information along with ready-to-use registry files you can download and run if you don't want to edit the registry yourself.
Archiving by Received Date in Outlook
Outlook iCloud error: item cannot be saved
If you try to delete an appointment, contact (or task) from the iCloud folders in Outlook and either nothing happens or you receive this error message, "The item cannot be saved to this folder. The folder was deleted or moved, or you do not have permission. Do you want to save a copy of it in the default folder for the item? Yes/No"
To fix this error:
Close Outlook and sign out of iCloud app.
If you have a lot of items in the calendar that did not sync up, let iCloud create a local file, otherwise say No to the backup when asked.
Open outlook and verify iCloud data file was removed from File > Account Settings > Account Settings > Data Files.
Close Outlook (again) then sign back into iCloud.
When iCloud prepares to set up the sync, if you are asked if you want to sync All or Some calendars, contacts, and tasks, choose Some (bottom button) and uncheck all the calendar, contacts (and Task) folders. (You can move any missing events or contacts manually after it syncs.)
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Other Resources
Auto Remove [EXTERNAL] from subject | Outlook Forums by Slipstick.com
Macro to remove keywords from incoming messages in both the subject and conversation fields.