Using the "Rules and Alerts" option to "run a script", the list of scripts to run is empty. What makes a script appear in the list?
The argument must by type MailItem or MeetingItem for the subroutine to be available in the Rules Wizard in Outlook 2007. In Outlook 2010 and 2013, PostItem also works.
You need to avoid processing messages using more than one rule when you are using a run a script rule. Run a script rules should be placed at the top of the rules list and include the "stop processing" action.
All actions should be in the script - don't combine actions in the rule with the run a script rule. Include all of the actions you want to take on the items that meet the rule's conditions in the VBA procedure.
Something like this:
Public Sub ShowMessage(Item As Outlook.MailItem) 'code End Sub
Open Outlook's VBA editor by pressing Alt+F11 and expand Microsoft Office Outlook Objects then double click on ThisOutlookSession.
You'll type or paste the code into the module, then create the rule with the 'run script' Action and select this script
Create a Run a Script Rule
After the script is written, you need to add it to a rule.
- Open Rules Wizard. In Outlook 2010 and 2013, it's on Outlook's Home ribbon,
Rules > Manage Rules & Alerts. Look on the Tools menu in older versions.
- Click New Rule.
- Select Apply Rule on messages I receive and click Next.
- Select your conditions and click Next.
- Select Run a script action (near the bottom).
- Click on a script.
- Select your script, click OK.
- Click Next then finish the rule.
For best results, all actions should be in the script.
More Run a Script Samples:
- Autoaccept a Meeting Request using Rules
- Automatically Add a Category to Accepted Meetings
- Convert RTF Messages to Plain Text Format
- Create a rule to delete mail after a number of days
- Delegates, Meeting Requests, and Rules
- Delete attachments from messages
- Forward meeting details to another address
- How to Change the Font used for Outlook's RSS Feeds
- Keep Canceled Meetings on Outlook's Calendar
- Macro to Print Outlook email attachments as they arrive
- Move messages CC'd to an address
- Outlook AutoReplies: One script, many responses
- Process messages received on a day of the week
- Read Outlook Messages using Plain Text
- Receive a Reminder When a Message Doesn't Arrive?
- Run a script rule: Autoreply using a template
- Run a Script Rule: Change Subject then Forward Message
- Run a script rule: Reply to a message
- Run a Script Rule: Send a new message when a message arrives
- Run Rules Now using a Macro
- Save all incoming messages to the hard drive
- Save and Rename Outlook Email Attachments
- Save Outlook email as a PDF
- Sort messages by Sender domain
- Use a macro to copy data in Outlook email to Excel workbook
- Use a Rule to delete older messages as new ones arrive
- Use a run a script rule to mark messages read
- Use VBA to move messages with attachments
- How to process incoming messages in Microsoft Outlook (Outlookcode.com)
- How to create a script for the Rules Wizard in Outlook (MSKB)
- Retrieving Internet Headers Using VBA in Outlook 2007/2010 Instructions to send Internet headers to another address