Create a view for appointments that don't have reminders

Last reviewed on December 30, 2013   —  No comments yet

Outlook 2007's Day/Week/Month calendar doesn't have the reminder icon, making it hard to see at a glance if you need to set a reminder. You can make it easier with a custom view that hides items without reminders.

The Remind Beforehand field displays the number of minutes before an event that the reminder will fire, the Reminder field displays the Reminder bell bell icon when a reminder is set.

For best results, I recommend you create a custom view.

  1. From the View menu, find the menu for Define views.
  2. Click New.
  3. Type in a Name for the new view and select Table view. Choose who can use the view and which folders it can be used in then click Ok.
  4. Customize view dialog

  5. Click the Fields button and remove any fields you don't need in the view and Add the Remind Beforehand and the Reminder fields to the view.
  6. add field to a view

  7. Click Ok to return to the Custom View dialog.
  8. Click Filters button
  9. Select the Advanced tab.
  10. Create a filter in Outlook

  11. Add Criteria. Select or type Reminder in the field, select 'not equal to' as the condition and Value of Yes.
  12. If you need to restrict the items in the view, add another filter rule using the Remind Beforehand field with the condition 'does not exist'.
  13. Make any other changes to the view as desired and press Ok to exit the screens and the Apply the view.

 

Calendar list view

A filtered view using Remind Beforehand and Reminder criteria.

Tip: the three line AutoPreview setting and in-cell editing is under Other Settings, if you want to disable either option.

Curious about the QueryBuilder tab? See Using Query Builder. Enable it if you need to create filters that use the OR operator.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

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