Add an Image to Your Signature in OWA

Last reviewed on September 20, 2013

OWA doesn't include the ability to insert images into signatures. This is because inserting an image from the local computer won't do much good when you access OWA from another computer and OWA doesn't have the capability to store it online for you.

However, you can create a signature that contains an image, provided the image is on a web server accessible from the Internet and you paste the rendered HTML into the signature.

Note: This method will not work if you have the S/MIME Control installed. Images will be sent as text links. Check in the Options, Email Security section.

Slipstick Systems Outlook and Exchange Solutions CenterYou need view the image code in a browser and copy it. For example, I use the code below to insert the site's logo into messages I send from OWA but I need to copy the image as it appears in a browser.

<IMG height=36 alt="Slipstick Systems Outlook and Exchange Solutions Center" hspace=8 src="http://www.slipstick.com/images/sliplogo.gif" width=150 vspace=8 border=0>

Also note that you need to use IE when you send messages from OWA in older versions of Exchange Server as only premium OWA supports HTML messages. Other browsers use OWA light and the image will not be included because OWA light is plain text only. Note that Exchange 2010′s OWA supports HTML in most browsers.

Step 1: Prepare the image

Copy the rendered code from the browserIf you are using a corporate logo that is published on your website, you can right click on it and choose Copy. Otherwise, create an HTML page containing the image and view it in a browser, Then right click and copy the image.

To make you own HTML page, upload the image to a web server then make your signature in an HTML editor.

If you don't have an HTML editor, copy the code below and paste it into Notepad. Replace my URLs with the URLs to your image and website. Change the height and width to match the height and width of your image. Save as signature.htm.

Go to Windows Explorer and find signture.htm. Double click to open it in IE. Right click on the image and choose Copy.

<DIV><FONT face=tahoma size=2><a href="http://www.slipstick.com/"><IMG alt="Slipstick Systems Outlook and Exchange Solutions Center" src="http://www.slipstick.com/images/sliplogo.gif"  /></a></FONT></DIV>

If you don't want to make the image clickable, remove <A href="http://www.slipstick.com/index.htm"> and </A> from the code.

Step 2: Paste it in the signature field

After copying the image, go into E-mail Signature in OWA's Options and paste the signature in place.

paste the copied image into your signatureYou may see the picture placeholder in your signature in both the signature editor and when composing messages. It will show in the recipients messages, provided they allow downloaded content. Otherwise, they'll see the picture placeholder too.

Tools

eMailSignature

The original signature solution for Outlook and OWA. Use the built-in editor to create, design and manage email signatures centrally. Ensure company logos and merge employee information from Active Directory or any other data source. All signatures are visible for users before sending. Automatic RTF and TEXT version creation and no installations on either clients or Exchange Server required. Simple deployment through logon script or GPO. Extra modules for deploying vCards, campaigns, disclaimers and much more. Central administration through an administrative interface with built-in security and previewing for all users. Extensive user forum for all users. Free trial available.

Mail Signature Manager

Deploy standardized signatures and disclaimers to Outlook and Outlook Web Access, pulling contact information from Active Directory or a database. Does not require software installation or changes to servers or workstations. Deploy via logon script or AD. Signatures visible to users in both Outlook and Outlook Web Access. Built-in editor for designing HTML, RTF and Plain Text signature and disclaimer templates. Include the same disclaimer with different signatures, and include scheduled news, marketing or special offers in signatures. Supports Outlook stationery. Free evaluation version. Compatible with Outlook 2007, OWA 2007 and Exchange 2007.

Policy Patrol Signatures

Centrally manage your employees' Outlook (and Outlook Web Access) email signatures, ensuring that your corporate emails contain a professional and consistent email signature along with the necessary legal disclaimer. Outlook email signatures can include your company logo, links and branding. With Policy Patrol's Active Directory merge fields, each email signature is automatically personalized with the sender's information. Email signatures can be applied company wide as well as per user or group.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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