Lili wanted to know how to create a macro that will add "Privacy" to the subject of every message she sends, if privacy is not already in the subject.
This is easy using an ItemSend event. My code looks for the word anywhere in the subject, to account for RE: and FW:. You could use Left(Item.Subject, 6) or Right(Item.Subject, 6) = "Privacy" if you want to look for the word at the beginning or end of the subject.
Public WithEvents myOlApp As Outlook.Application Private Sub Application_Startup() Initialize_Handler End Sub Public Sub Initialize_handler() Set myOlApp = CreateObject("Outlook.Application") End Sub Private Sub myOlApp_ItemSend(ByVal Item As Object, Cancel As Boolean) If InStr(1, Item.Subject, "Privacy", vbTextCompare) = False Then Item.Subject = "Privacy " & Item.Subject End If End Sub
BCC and add a code to the subject
In this version of the macro, the user is asked if he wants to BCC the message. If yes, then he needs to add a code to the subject. If he leaves the code blank or cancels it, the message is not sent.
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean) Dim objRecip As Recipient Dim strMsg As String Dim res As Integer Dim strBcc As String On Error Resume Next strBcc = "firstname.lastname@example.org" res = MsgBox("BCC this message?", vbYesNo + vbDefaultButton1, _ "BCC Message") If res = vbNo Then Cancel = False Else Dim strTemp As String Dim strFilenum As Variant strFilenum = InputBox("Enter the file number") If strFilenum = "" Then Cancel = True MsgBox "The file number was blank or you clicked Cancel." _ & vbCrLf & "click Send and select No if you don't want to BCC & add a file number." Exit Sub Else strTemp = "[" & strFilenum & "] " & Item.Subject Item.Subject = strTemp Item.Save End If Set objRecip = Item.Recipients.Add(strBcc) objRecip.Type = olBCC If Not objRecip.Resolve Then strMsg = "Could not resolve the Bcc recipient. " & _ "Please check the BCC Script configuration. " & _ "Do you want still to send the message?" res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _ "Could not resolve BCC") If res = vbNo Then Cancel = True End If End If End If End Sub
Customize the macro
To use this macro to do other things when you send a message, remove or replace the contents of myOlApp_ItemSend macro. Remove everything from Dim... to End If and inset your code.
For example, to display the Category picker dialog when you send a message, use
How to use the macro
To use this code, open the VB editor using Alt+F11. Expand Project1 to locate ThisOutlookSession and paste the code at the top of ThisOutlookSession.
Click in the Application_Startup macro and press F5 or the Run button to kick start the macro without restarting Outlook.
Oh, and don't forget to check your macro security settings in Trust Center, Macro Security. (Tools, Macros, Security in older versions of Outlook.)