Last reviewed on June 4, 2014   —  5 Comments

An Outlook user writes:

I need to be able to view other people's Exchange calendars on my iPad. On my iPad I can see one of my Colleagues calendars but all of my colleagues have shared their calendars out to me and given me full owners permissions, but I can't see their calendars.

The reason you can see the one calendar in your mailbox is because you copied the calendar to your mailbox. This is a copy of the calendar as of the day you copied it and it does not sync with the original calendar.

You cannot see other user's calendar's on an iPad (or iPhone, Windows Phone, Android, or BlackBerry) as these devices only sync your own calendars. You will need to copy the calendar to a folder in your mailbox in order to see it on the device.

The tools below will be able to sync the shared folders in your profile to a folder in your mailbox. i highly recommend using subfolders for the shared folders, preferably in their own top level folder. For example, create a folder called "Shared Folders" then create a calendar in this folder for each calendar you will be syncing.



CalendarOne is an iPhone / iPad app that allows users to view shared calendars. Now does bi-directional sync and supports nested Calendars. Designed to work with Microsoft Exchange 2010.

CodeTwo Exchange Folders

CodeTwo Exchange Folders is an easy to use application which synchronizes contact, calendar and task items from Exchange public and personal folders to mobile phones and back. It allows for central folder and access rights management and is totally secure thanks to Triple DES 168-bit encryption.

CodeTwo FolderSync Addin

CodeTwo FolderSync Addin is an Outlook add-in that enables synchronization of folders. The synchronization of data will always take place between selected folders and the user can choose several pairs of folders that need synchronizing. Freeware.

colup - shared exchange items

Apple iPhone and iPad app to share Exchange calendar, contacts & tasks - administrate shared Exchange items on all smartphones. Skyfillers increases connectivity between Microsoft Exchange and iOS-based smartphones. With the colup Exchange App, it is possible to access shared items in Microsoft Exchange. Easy setup with the Microsoft Exchange

More Information

Additional Sync tools can be found at
Synchronizing Exchange Mailboxes and Public Folders


  1. Missing BB functionality these days says

    This isn't true on blackberry. When scheduling a meeting from bb with a BES one can see free/busy information on the device. Is anyone aware of analogous functionality on windows phone, android, or ios, specifically with exchange?

    • Diane Poremsky says

      Yeah, BES made Blackberry the best for email, by far. Going from it to windows phone was a huge culture shock - WP couldn't do half of what I could do with BES. I understand the new blackberries are as bad as the other phones, because they use activesync, not BES.

      I'm not aware of any apps that can read free busy, but I haven't checked out all of the apps. As soon as my android recharges I'll check touchdown.

    • oasentalk says

      For what I understand should the new OWA app for mobile(iPhone and Android(this year) solve all this. But it will only work if you have an O365 account as well....

    • Diane Poremsky says

      I can't speak for what the app will do, but yeah, the apps Microsoft releases only work with Office365 Exchange, not on-premise.

Leave a Reply

Please post long or more complicated questions at OutlookForums by

If the Post Comment button disappears, press your Tab key.