For a read-only calendar, see Publishing Microsoft Outlook Calendars on the Internet or an Intranet.
If you don't have too many calendar items to share, you can simply send vCalendar or iCal files. This is especially useful if not everyone is using Outlook, since many other products support the vCalendar standard.
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New: OfficeCalendar lets you share Outlook calendar, contact and task information without Exchange Server. Easy, affordable and effective; download a free trial version at www.officecalendar.com. 
Share Outlook with others wherever you are! Real-time synchronization, Internet sharing, shared personal and public folders in Outlook.Third-party providers also offer solutions for integrated group scheduling (also see Sharing Microsoft Outlook Calendar and Contacts)
For sharing messages
Sharing Microsoft Outlook Calendar and Contacts (Main page)
Other approaches
If you need to share information with someone using the same PC (such as two users of a home computer), see Sharing Microsoft Outlook Info on One PC.
You can also use the Briefcase or Import/Export for a certain amount of sharing on a LAN. See Using the Briefcase to share Microsoft Outlook folders.
Use web-based services to share data: Sharing Calendar and Contacts over the Internet
For older Outlook 2000 and 98, you can use NetFolders. See Sharing Calendar and Contacts: Obsolete Methods for more information.
Tools in the Spotlight
Sync Outlook using Sync2 for Microsoft Outlook without a server. Sync Microsoft Outlook with Google Calendar, iPhone and Android phone. Synchronize Microsoft Outlook between multiple PCs using external USB device, shared network folder of FTP. Share Outlook Calendar with Google Calendars. Sync Outlook Calendar, Contacts and Tasks folders. Sync2 can synchronize Outlook when it is closed, so when you open Outlook on other devices your calendar events, tasks and contacts will be up to date. |
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Use AkrutoSync to synchronize your Outlook Contacts, Calendar, Tasks and Notes directly with any Android, iOS (iPhone or iPad) or Windows Phone devices. AkrutoSync runs on your computer, not in the cloud. The program works with the phone's built-in apps, so there are no additional apps to install on the phone. After the initial set-up, the program syncs automatically. It works over Wi-Fi or the Internet. Akruto syncs Outlook with unlimited number of phones and tablets even if they are different brands and operating systems. Synchronization history feature lets you restore data if you change or delete something inadvertently. |
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Share Microsoft Outlook calendar, contact, and task information with this affordable Exchange alternative. Makes Outlook calendar sharing and Outlook group calendar scheduling easy. Works with Microsoft Outlook 2000, 2002, 2003, 2007 and 2010. OfficeCalendar creates Outlook calendar share folders under each users main calendar folder along with a Outlook group calendar. Free trial is available. |
Tools
Schedules4Team is an ideal workgroup collaboration tool allowing you to create and access a common workgroup Microsoft Outlook Calendar. Share appointments, meetings, events and resources without s server. Share schedule information with one or more groups, with or without Exchange Server, and without the need to enter data in more than one folder. Timeline view can show free/busy time for group. Group calendar can be sorted or filtered by location, name, or group. |
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Sync Outlook calendar on multiple PCs without Exchange server. Microsoft Outlook add-in for sharing and synchronizing Outlook calendar items. Sync and share calendar folders, appointments and meetings in a few clicks. Sync Outlook Calendar between PCs. Any changes made in the shared Calendar folders while offline will be synchronized automatically as soon as you connect to the internet or local network. Share custom Outlook calendar forms and imported items. |
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Share and synchronize Microsoft Outlook Personal Folders on multiple PCs without a server. Sync2PST is a PC application that allows you to synchronize Microsoft Outlook PST files. Synchronizing automatically or manually any of your Outlook folders between two or more computers. Sync Outlook .pst data file using USB device or shared network folder and shared PST file. Automatic background synchronization, even if Outlook is not running. One or Two-way PST file synchronization. |
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CodeTwo Outlook Sync allows you to synchronize Outlook between two PCs. Use it to share all Outlook items with your assistant, workmate, secretary or partner. You can also use it to backup Outlook files to another computer. It enables syncing calendars, contacts, tasks, email, documents and many more in a local network. The program is amazingly easy to install and configure. |
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CodeTwo Public Folders will let you automatically share Outlook data (emails, contacts, calendars, tasks and Windows files) between many computers and mobile devices. All data is shared in real time via local network or over the Internet to let you share your Outlook data wherever you are. Safe synchronization due to data encryption and password protection. The program is fully compatible with all latest Outlook and Windows versions including Outlook 2016 and Windows 10. |
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Easy2Sync for Outlook keeps your personal store in sync on multiple computers. Try the free version which only synchronizes the inbox and outbox, the Home-Edition to sync all email folders, or the Business-Edition which synchronizes all folder types. Improved support for Business use: Simpler user interface, improved Exchange synchronization. Supports Outlook 2010 (32 and 64 bit) and portable USB installations for the sync of e-mails, contacts and calendars. Version 4. |
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Displays in/out status of staff members using an external database (Access, SQLServer or any ODBC database). Does not require Exchange Server. |
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EZOutlookSync will keep 2 or more copies of MS Outlook always up-to-date. EZOutlookSync will transfer only changed data, making synchronizations real quick and unobtrusive. Works on Outlook 2000/2002/2003. |
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Basic functionality is synchronizing user calendars to public calendars and back. New features include: Admin users (managers) can push items to users directly from the group calendar overview and users can not change or remove those from their personal calendar. Team members can push team items to the personal calendar of everyone in their team so these will also display on mobile calendar devices. and more. Users can create new items for other users from the mobile device calendar. |
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gSyncit is an Outlook add-in that allows for two-way synchronization between Google and Outlook calendars, contacts, notes, and tasks with your Google account. In addition, gSyncit also supports synchronization between Outlook and Toodledo, Pocket Informant Online, Evernote, Dropbox, Simplenote and Nozbe. Version 3.6 and higher support Windows 8 and Outlook 2013. Supports Outlook 2010 and 2013 64-bit. |
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An incident ticket management groupware add-in that leverages Microsoft Outlook, Exchange and SharePoint. Provide an easy way for support staffs to collect ticket data from emails, assign technicians and problem areas, set due date and other custom metadata. And then use this information to generate trouble tickets in one of the administrator defined SharePoint lists, where customer issues can be tracked and collaborated with other technicians and stakeholders to seek early resolution. |
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An advanced in/out board with Outlook calendar integration giving the receptionists a complete overview of "who's out and who's back", both now and in the near future. |
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Set of intranet collaboration applications that offer synchronization with Outlook. Available for local server installation and as a hosted application. |
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Softalk Share Server lets Outlook users natively share their Outlook folders amongst one another in much the same way that Exchange Server provides Outlook folder sharing. An administrator can control which other users have access to any of their folders (including calendars, contacts, tasks, notes, journals and email folders). |
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SynchPst for Outlook synchronizes data between personal folders. Choose either single or multiple folders, with or without subfolders, and synchronize them quickly and efficiently. |
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Team Publisher provides an easy way for work-group users to bring Outlook contents to SharePoint. It is just a click way to share and publish mails, appointments, tasks or contacts from Outlook to one or more of the administrator chosen SharePoint lists. This is achieved without using any scripts or programming, providing a seamless experience to the users. To be even more productive, publishing to SharePoint can be automated. In other words, Team Publisher extends your Outlook to feed data to SharePoint lists for various purposes, such as for email archiving, issue tracking, timesheets, and projects or contact managements. |
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Web-based scheduling platform, supporting the vCalendar standard. |
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Server-based Outlook collaboration solution for sharing Outlook folders on either a local network or over the Internet. Management tool allows administrator to create and grant permissions for public folders and monitor which users have what access to which folders. Server system requirements are minimal. Outlook 98 or later. |
More Information
- Sharing an Outlook mailbox with your team members
- Synchronizing Microsoft Outlook on two machines
- Personal Data Interchange -- Details on the vCard, vCalendar and iCalendar specifications for sharing. Outlook supports these, but they only let you share one contact or calendar item at a time. And Outlook does not support the VTODO and VJOURNAL types of iCalendar items, only VEVENT.
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2 Comments on "More Tools and Utilities for Sharing Outlook Data"
Good resources here, for PC users.
But our executives insist on using Mac.
I've managed to move to Outlook 2016, but we aren't using an exchange email provider. So we're limited to IMAP access.
Are there ANY Mac tools out there at all?
I'm not aware of any. The big problem with mac's is they don't support 3rd party utilities in Outlook. One option for sharing is using iCloud for calendar and contacts.