All outlook.com accounts are running on Office 365 servers and all Outlook.com accounts set up in Outlook desktop need to be configured as an Exchange account, which requires you to use auto-account setup with an Outlook.com address. If you created the Microsoft account using a 3rd party address, you do not need a new Outlook.com account, you can add an alias to an existing account.
Android phones support Exchange ActiveSync (EAS) or Exchange Web Services (EWS), which allow the phones to sync "over-the-air" with mailboxes that support EAS or EWS (Outlook.com, Office 365 Exchange Online, and on-prem Exchange servers as well as some 3rd party mail servers).
Exchange server (including Office 365 and Outlook.com) support EAS for small devices and will sync calendar, contacts, and tasks (if supported by the device) directly with the smartphone. (As of Feb 2017, Outlook 2013/2016 can no longer connect to Outlook.com/Office 365 using EAS.)
Note that while Gmail can sync it's calendar and contacts with the phone, you will need to export your Outlook calendar and contacts to Gmail or use a sync utility to sync Gmail calendar and contacts with Outlook desktop. (Microsoft is working on a cloud service that will sync Gmail with Outlook desktop - including Gmail calendar & contacts.)
You can use a "Microsoft Account" (LiveID/passport) to sync calendar and contacts over-the-air. If you don't have an "Microsoft Account", create an outlook.com account (or add an Outlook.com alias to your account, if you have one for your email address) and set it up in Outlook using auto account setup. For more information, see Sync Calendar and Contacts Using Outlook.com
If you added your email address to Outlook.com as an alias or connected account, it is generally better (IMHO) to configure it directly on the smartphone, preferably as an IMAP account (so sent items, deleted items, and read state sync with Outlook desktop, which is also configured for IMAP).
Outlook.com and your email in Outlook and a smartphone
When you use a POP3 or IMAP account and want to sync the calendar and contacts between Outlook desktop and a smartphone, you'll either need to use a utility or Outlook.com. Outlook.com will handle the calendar and contacts and you'll add the email account to Outlook and the device.
This video uses a GMAIL email account and an Android device, but the same method works on Apple and Windows devices. If the Microsoft Account/Outlook.com account is your email address, you'll need to add an Outlook.com alias to the account and use it to set the account up in Outlook desktop using auto account setup. See Add an Alias to an Outlook.com Account for the steps needed to add an alias to an existing Outlook.com account.
These are the basic steps. You need to use Outlook 2010 or newer. (Outlook 2007 will stop connecting to Outlook.com using Exchange services in October 2017).
- Add the Outlook.com account to an Outlook profile. You must use auto account setup and will need to have an Outlook.com address to use auto account setup.
- Add your email account to the profile
- The Outlook.com data file is the default data file
- Your email account is the default email account
On the device:
- Add your email account (it's the Android account in my video demo and already configured in the Gmail app)
- Add the Outlook.com account as an Active Sync account in the Android mail app. Depending on your device, the account type might be called Exchange, Outlook.com, or Corporate. Choose the manual option if it's not an outlook.com, Hotmail, Live, or MSN email address. Use m.hotmail.com or eas.outlook.com as the server name.
- Turn off email sync on the outlook.com account.
- Turn off or hide calendar and contact sync on your personal account, if needed.
Sync Directly Between Outlook and Android
I want to sync my contacts and calendar back and forth with my Android smartphone. Will Outlook 2010 sync freely with Android?
To sync an Android phone directly with Outlook requires the use of a third party utility. Outlook has no part in the sync process, it only supplies the data you want to sync. Sync software does all of the work.
Your phone manufacturer may include sync software, if not, you'll need to purchase sync software. companionlink supports most phones. MyPhoneExplorer from the Android App Store will sync calendar and contacts (and more). Mobiledit or AkrutoSync are additional options.
It is possible to configure a POP3 account in Outlook.com as a connected account, which will allow you to sync over the air with phones that support Exchange ActiveSync (EAS).
Sync Androids with Outlook and iCloud
An Android user who is using the iCloud to sync Outlook and an iPad asked if it would be possible to sync their Android smart phone with iCloud. They wanted to avoid installing another sync utility when the iCloud worked great.
There are two Android apps, CardDav-Sync and CalDav-Sync, that can connect to the iCloud calendar and contacts. The iCloud will handle the Outlook-to-iCloud sync and the Droid connects to the iCloud website to sync.
Use AkrutoSync to synchronize your Outlook Contacts, Calendar, Tasks and Notes directly with any Android, iOS (iPhone or iPad) or Windows Phone devices. AkrutoSync runs on your computer, not in the cloud. The program works with the phone's built-in apps, so there are no additional apps to install on the phone. After the initial set-up, the program syncs automatically. It works over Wi-Fi or the Internet. Akruto syncs Outlook with unlimited number of phones and tablets even if they are different brands and operating systems. Synchronization history feature lets you restore data if you change or delete something inadvertently.
CompanionLink keeps Microsoft Outlook and your Android device synchronized. No Exchange Server required. Choose a USB connection or the secure DejaCloud wireless service. Both options include DejaOffice app for Android that provides an Outlook-like experience on your device. The app enables business features like color categories, database encryption and password-lock, integration with Caller ID and voice dial, and much more.
Automatically synchronize your Outlook calendar and contacts with Google or iCloud. Access Outlook calendar and contacts on your Android phone or iPhone/iPad.
This utility synchronizes Outlook calendar entries to a designated Google calendar. It allows user to choose Outlook Profile, Mailbox and Calendar. It deletes old entries from Google calendar and updates new appointments. User can Setup Sync Frequency as Hourly, Daily, or Weekly. Uses .Net framework 4.5. Outlook 2007 and above are supported.
Software to sync Outlook Calendar appointments with Google Calendar events. Allows you to sync one-way with either Outlook or Google as master as well as 2way sync by last changed appointments/events. Option to schedule a sync at regular intervals.
Mobile version of CodeTwo Public Folders allows you to access your public Outlook contacts, calendars and tasks on your Android phone or tablet. Requires CodeTwo Public Folders desktop installation.
CompanionLink for Mac keeps Outlook for Mac contacts, calendars, tasks, and categories synchronized with either a Google account, smartphone, or tablet. You can choose your destination in the Settings menu of the software. Two-way direct sync.
GO Contact Sync Mod synchronizes your Microsoft Outlook contacts with your Google Mail address book, including pictures, categories and notes. Since version 3.5.6 it also syncs your Outlook Notes on demand to Google Drive. Since version 3.7.0 it also syncs your Outlook Calendar Appointments on demand to Google Calendar. This Mod fork adds many enhancements and bug fixes to the obviously dead project 'Go Contact Sync'.
gSyncit is an Outlook add-in that allows for two-way synchronization between Google and Outlook calendars, contacts, notes, and tasks with your Google account. In addition, gSyncit also supports synchronization between Outlook and Toodledo, Pocket Informant Online, Evernote, Dropbox, Simplenote and Nozbe. Version 3.6 and higher support Windows 8 and Outlook 2013. Supports Outlook 2010 and 2013 64-bit.
IQTELL is number one solution for GTD. Sync Email, Calendars, Contacts & Evernote to iOS and Android smartphones and tablets. IQTELL connects to and syncs with any and all email providers, including: Gmail, Yahoo, Exchange, Office 365, AOL, iCloud, cPanel, Hotmail, Outlook.com; as well as any other providers using either IMAP or POP3 Free trial.
MOBILedit! allows you to control your phone from a PC. After downloading MOBILedit! to any computer, you can connect your phone via cable, Bluetooth, or IrDA. You will then be able to view the entire contents of the phone where you can synchronize, add, edit, or delete.
Connect your phone via cable, bluetooth or wifi to manage your Android phone. Direct sync Address Book to Outlook, GMail, Windows contacts, Thunderbird, SeaMonkey, and Lotus Notes. Sync Organizer to Outlook, Google, Sunbird, Thunderbird, SeaMonkey, Windows calendar(Vista), Rainlendar, Lotus Notes, and net shared calendars (WebDAV, FTP, local). See wbsite for complete list of features.
Sync Google calendars and contacts with Outlook. Requires yearly subscription.
Outlook Google Calendar Sync is completely free and syncs between any Outlook calendar and a Google calendar of your choice - either in a single direction or two-way. Attendees, reminders, free/busy attributes are all synced, events can be merged with existing if necessary, and even words in calendar subject's can be obfuscated if you have security concerns. Syncs can be configured on an automatic schedule, or simply upon request. It does not need to be installed (can just be unzipped) and works behind web proxies. Supports Outlook 2003 right through to Outlook 2016 64-bit!
Use SyncMyCal to synchronizes Google Calendar calendaring service and Microsoft Outlook calendars automatically. Sync multiple calendars in Google Calendar calendaring service with single Outlook calendar and vice versa. Free Lite version available.