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To find all unread messages no matter what folder they're in

Use the Unread Search folder in Outlook 2003 and Outlook 2007.

In Outlook 2000, after you receive new mail, the Folder List opens to show any folders in the hierarchy that have new, unread items. Other than that, Outlook does not provide much help in locating unread items. 

One method would be to use Advanced Find to search all your folders. HINT: The More Choices tab has an option for finding unread messages. If you use Advanced Find in this manner often, you might want to use File | Save Search to store your search criteria for easy reuse. 

Otherwise, a few third-party tools provide some assistance in locating unread items. 

Tools in the Spotlight
Nelson Email Organizer Conversation tracking, searches; automatic refiling into folders by date, status or correspondent; showing folders with unread messages and other features for e-mail management. Supports Vista and Outlook 2007. Version 4.

More Tools
NEO Find NEO FIND organizes all emails automatically in the most logical and intuitive way people think about their messages: around the correspondent involved in the email communication. Adopting Caelo’s patented virtual folder structure all emails (both sent and received) are organized in a Correspondent folder. This folder can be searched or filtered to quickly zoom-in on the message needed.
QSearchfolders Create Search folders in any version of Outlook, searching all folders or specific folders in the background and search folders are updated automatically if the folders change. QSearchfolders supports all folder types, including contacts. Because search folders is a feature of MAPI store providers, all search folders will remain working even after de-installation of QSerachFolders. All versions of Outlook are supported.
Simple Mail Handler Part of the BackOffice Resource Kit from Microsoft, archives and filters incoming messages. With help from Ben Goetter, I've worked out some installation and usage instructions. Works with both Microsoft Exchange and Microsoft Outlook, but not Outlook 2002.
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More Information
  • Mail Tools for Microsoft Outlook
  • Mail Tools for Exchange Client and Windows Messaging
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    Updated Oct 06 2009
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