How to Manage Signatures using Group Policy

Last reviewed on December 17, 2013

Signatures are stored in the roaming section of the windows profile, under
%appdata%\microsoft\signatures. You can push signature updates into these folders using a Windows Scripting Host (WSH) script.

You can create signatures using AD data, either using a script or a utility.

Signature assignments are in the registry at HKEY_CURRENT_USER\Software\Microsoft\Office\xx.0\Common\MailSettings\ – (where xx = your version of Office). This key is in the outlook .adm file under Outlook, Tools, Options, Mail Format, Signature.

Alternately, you can add disclaimers to all messages using Exchange transport rules (Exchange 2007/2010) or with utilities installed on the Exchange or SMTP server.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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