Calendar Tools for Schedule Management

Last reviewed on May 8, 2014

This is a collection of schedule management tools for the Microsoft Outlook Calendar folder. This included utilities to help manage conference rooms and other resources, adding workflow, resource balancing, catering requests, etc.

Tools in the Spotlight

Resource Central

Resource Central is the complete meeting and conference planning tool for internal and external events. Partnering with Microsoft Outlook and the Exchange Server, Resource Central enables users to quickly and easily locate their optimal resources, verify attendee availability and order all associated services for their meetings directly through Outlook and Outlook Web Access. Resource Central also handles all changes or cancellations and sends order receipts automatically to all meeting arrangers, catering personnel, IT personnel, etc.

Smart Schedules for Outlook
Smart Schedules for Outlook

Capture YOUR standard work flows by creating templates of entire series of appointments and tasks. Click a button to use the templates to accurately calculate and schedule all your appointments and tasks for a project. See the full picture by viewing all appointments and tasks for a project in one place. Finally when a deadline changes, Easily and Accurately reschedule ALL affected appointments and tasks. This is your complete Outlook based scheduling and project management tool.

Tools

Calendar Browser for Outlook

Calendar Browser for Outlook is a solution for booking resources of any kind within an organization - from meeting rooms, cars and projector equipment to personnel. Search for free resources, see descriptions and book, all in one tool. Graphical WYSIWYG html editor. Integrated statistics tool. Groupware, for both public folders and mailboxes. Full Unicode Support. Works on all versions of Windows, including Windows 7 and Windows Server 2008 R2.Version 7 supports Outlook 2007 and 2010. Compatible with Office 365.

CodeTwo Out of Office Manager

Use CodeTwo Out of Office Manager to centrally design and deploy professionally looking Automatic Replies and eliminate potential mishaps such as lack of crucial information, users forgetting to turn Automatic Replies on or off, etc. The application allows you to create unified Out of Office message blueprints for your Exchange organization and furnish them with Active Directory and other variables to ensure that, when Out of Office messages are triggered, they contain users' personal data. An ideal solution for HR specialists, team leaders or IT administrators.

CONCIERGE SERVICES

CONCIERGE SERVICES is meeting planning tool for booking resources and services such as catering, conference rooms, table settings and equipment such as cars, laptops etc directly from Outlook's meeting request. All bookings and orders made in CONCEIRGE SERVICES can be exported into the organization's financial application (for instance Dynamics AX/NAV). With touch screens, the employees will be able to book resources directly from the monitors. Print out guest labels and register and checkout guests right from Outlook.

gSyncit

gSyncit is an Outlook add-in that allows for two-way synchronization between Google and Outlook calendars, contacts, notes, and tasks with your Google account. In addition, gSyncit also supports synchronization between Outlook and Toodledo, Pocket Informant Online, Evernote, Dropbox, Simplenote and Nozbe. Version 3.6 and higher support Windows 8 and Outlook 2013. Supports Outlook 2010 and 2013 64-bit.

Meeting Room Manager

Meeting Room Manager was designed to work seamlessly with Outlook, making scheduling of more complex meetings, like meeting across multiple locations or planning meetings with catering, much easier.

MeetingPlanner for Outlook

MeetingPlanner, the #1 Outlook integrated and web based scheduling solution. MeetingPlanner offers easy room, equipment, video, catering and other services scheduling in Outlook and the web. You can also track room use, send work orders, manage meeting types and costs easily with MeetingPlanner reporting services. We also offer many unique digital signage options to meet your room, lobby and other signage needs. -Supports Outlook 2003-2010 -Seamless integration and easy to use -Simplify the most complex recurring and multiple resource meetings -Integrate to your HVAC and Lighting for lower energy consumption Simplify scheduling, reduce costs and improve productivity with MeetingPlanner!

Njoyn

Web-based hiring management software that includes the ability to synchronize a recruiter's calendar with Outlook.

Outlook Year View Control

ActiveX control that provides a full year view of Outlook appointments, with different colors for categories. Setup program builds a web page to display the planner view of any calendar folder in Outlook as a folder home page. Includes ASP .NET application for Internet or Intranet use.

ProLaw

Case management, time billing and accounting software for law offices. Calendar integrates with Outlook's Calendar. ProLaw Ready for small firms does not require Exchange.

Resource Scheduler for Outlook

Easily find and book rooms, equipment, and services within the familiar Outlook environment - without the problem of double bookings.

TimeBridge

TimeBridge is a web service designed to be your personal scheduling manager. One-step scheduling allows you to set up meetings with individuals or groups, across time zones, calendar systems and companies. Supports integration with your Outlook or Google calendar.

Additional Calendar Tools

More Information

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

7 responses to “Calendar Tools for Schedule Management”

  1. Pam Strothman

    How do you send a calendar invitation to a large group of people, but you don't want them to see the invitations to the others who have been invited? It is my understanding that you can't bcc them. I was hoping to avoid sending separate invitations to all of them (approximately 100 people). Thank you, Pam Strothman

  2. Tim Ashford

    Diane, is there a way to send a meeting request to a Public Folder calendar? My concern is that meetings may not be able to be "auto accepted" and that, if a meeting changes, the calendar would not necessarily update the change properly. I have seen that there used to be an "Auto Accept Agent" for Exchange but don't know where things stand now with Exchange 2010 (which we use). Thanks much! - Tim

  3. Tim Ashford

    Thanks Diane. I will give this a try.

  4. TJ

    Diane =

    My superiors would like to have me duplicate entries on my own outlook calendar to their calendars, however they do not want to share a calendar or have a group calendar. It is tasking to have to schedule all my business appointments to 3 calendars. Is there a way to schedule on my calendar, but it would also appear on their calendar?
    Thank you.

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