Calendar Tools for Outlook

Last reviewed on May 8, 2014   —  7 comments

This is a collection of tools for the Microsoft Outlook Calendar folder that don’t fit in any of our other Calendar utility categories, listed in More Information

More Information

Tools in the Spotlight

IMI Attendees Print

IMI Attendees Print is small utility specially designed for Outlook users to print the names of the people who have been invited to a meeting. Obtain information for Meeting Request items from any Outlook Calendar. Print the names of the people who have been invited to a meeting and print the response status - Accepted, Declined, Tentative, or None. Save and export report in Word, Excel, RTF, PDF, or HTML format. Compatible with Outlook 32-bit versions and Exchange Server.

WinCalendar

Convert Outlook Calendar to native Excel and Word format for custom printing and editing. WinCalendar is an Addin for both Excel and Word that allows you to easily import Outlook data. Supported layouts include: Filterable Table, Monthly Calendar, Weekly Calendar, Schedule, Gantt Chart and Agenda.

Tools

Add2Exchange Enterprise Calendars

Use Add2Exchange Enterprise Calendars to synchronize Exchange public folder calendars to users so they have a local copy of appointments and for viewing on their smartphones. Automatically copy appointments created in your public folder calendars to mailbox folders for a public to private sync. Sync new appointments in users' mailbox folders to public folders for a private to public sync, and/or sync calendars between users' mailbox folders for a private to private sync. Sync 1-way, bi-directional, or a 'full mesh'. 21-day trial available

Appointments By E-Mail

Automatically adds appointments to calendar based on date information in simple e-mail messages. Enter code WD9BHK53 during checkout.

Bynari Outlook WebDAV Collaborator

The WebDAV Collaborator is a powerful plug-in for synchronizing your CalDAV calendar and/or CardDAV contact data to Outlook. Works with Gmail calendar, Yahoo, Zimbra, Zarafa, Atmail, and more. Outlook WebDAV Collaborator is compatible with Office 2013. Outlook 2003-2010 32/64 bit support.

CalCheck

The Calendar Checking Tool for Outlook is a command-line program that checks Outlook Calendars for problems. To use this tool, the Outlook calendar must reside on a Microsoft Exchange Server. The tool does not work with IMAP, with POP3, or with other non-Exchange mail servers. The tool opens an Outlook profile, opens the Outlook Calendar, and then checks several things such as permissions, free/busy publishing, and auto booking. The tool checks each item in the calendar folder for problems.

Calendar ImportExport

Topalt Calendar ImportExport is simple and easy to use tool for importing and exporting vCal/iCal files (*.vcs, *.ics) to/from Outlook. It can import and export multiple entries vCal/iCal files as well as files containing only one entry. Calendar ImportExport can split/combine multiple vCal/iCal files to/from one vCal/iCal file even without Outlook installed. You can also export vCal/iCal files using build-in Outlook engine and manage duplicates when importing duplicated appointments.

Calendar Shortcut Form

Outlook 98/2000 sample form making it easy to open the Calendar folder from another user's mailbox from a shortcut. From CDO Live.

copy2calendar

copy2calendar automatically converts text containing appointment information into Outlook calendar entries. It recognizes date and time specifications in 13 languages and can be configured to handle virtually any existing date/time format. copy2calendar can be used from any Windows application.

Copy2Contact

Converts text in virtually any Windows application into Outlook contacts, appointments, tasks, or notes. Copies text to create an entire contact or appointment at once, without retyping. It works from email signatures, web search results, documents, resumes, and any other source of contact or event information.

Database Exporter for Outlook

Database Exporter for Outlook enables you to export the contents of an Outlook folder to an external database. It is designed to overcome the inability of the Outlook's built-in 'Import and Export Wizard' to handle data in custom forms, including custom fields. Specify which fields to include in the export. Supports export of mail, appointments, tasks or contacts. Works on any Outlook form, field types and support any Outlook folder and Exchange Public Folders.

EPen&Schedule

Transfers handwritten electronic planner notes into Outlook appointment items.

GeniusConnect

Provides database connectivity to Outlook and Exchange, allowing easy access to contact, calendar and customer information stored in your database. Tasks can also be created in Outlook based on events in your database. Ability to Synchronize both ways means information can be updated or backed-up quickly. Offers complete flexibility by allowing connectivity to any standard database through ODBC. Microsoft Outlook 2002/2003/2007/2010/2013

Ghost Meeting PowerToy

This PowerToy is designed for people who need to track multiple meetings in their Outlook Calendar but can't promise to attend them all. The Ghost Meeting PowerToy allows you to quickly copy meeting details into a private appointment when declining a meeting request, thereby creating a "ghost" that you can keep on your own calendar for your own use. For Outlook 2007. Free.

gSyncit

gSyncit is an Outlook add-in that allows for two-way synchronization between Google and Outlook calendars, contacts, notes, and tasks with your Google account. In addition, gSyncit also supports synchronization between Outlook and Toodledo, Pocket Informant Online, Evernote, Dropbox, Simplenote and Nozbe. Version 3.6 and higher support Windows 8 and Outlook 2013. Supports Outlook 2010 and 2013 64-bit.

Infuzer

International Holidays, Sports Schedules, Weather Forecasts and Personal Event Entries for your existing Palm Datebook, Outlook or Lotus Notes Calendar.

ITunes

ITunes suppots syncing your Outlook calendar with your iTunes device.

MasterCal

MasterCal leverages the public folder capabilities of MS Outlook and Exchange server by simplifying the scheduling of meetings and vastly reducing the number of confirmation messages Outlook generates. Using a public calendar folder, MasterCal keeps track of appointments there on behalf of a whole group of people. Individuals and distribution lists are made "attendees" of the public calendar folder. MasterCal ensures personal calendars include all the information in the public calendar. Multiple public folders can be monitored.

Merlinia Outback

An advanced in/out board with Outlook calendar integration giving the receptionists a complete overview of "who's out and who's back", both now and in the near future.

Messageware CalendarShare for OWA

Messageware CalendarShare adds Outlook-like features to enhance OWA calendaring, making it easier to manage and access calendars remotely. Features include the ability to view multiple calendars side-by-side in multiple views, manage delegate rights from within OWA by setting permission levels to allow others to view/edit/manage calendars on their behalf, import national/religious holidays and company events, manage private and public calendars, schedule and track attendees for appointments.

Offline Free/Busy Application

Outlook 2000 utility for Exchange Server users to maintain free/busy information for other users offline and use it in meeting requests.

OutClock

Clock display that shows your upcoming Outlook appointments as a color-coded spiral. Free.

Outlook 2013 Add-In (To-Do Bar)

This To-Bar Bar add-in adds extended appointment calendar to see events for several upcoming days, and enhanced new email notification system to delete/flag incoming emails.

Outlook Delegation Manager

Use U-BTech's Outlook Delegation Manager to manage recipient and mailbox folder permissions. Delegate control, including the "Deliver meeting requests" setting, outlook folder permissions, Free/Busy options for controlling the time, subject and location details are now at your Active Directory Users and Computers (ADUC) MMC Snap-In. U-BTech's Outlook Delegation Manager puts this control in your hands. Using the all new and revolutionary Exchange Web Services (EWS) interface available in Microsoft Exchange Server 2010 and 2007.

Outlook iCal Subscriber

With the Outlook iCal Subscriber from MarkThisDate you can subscribe calendars in Outlook 2000, XP and 2003, instead of downloading them. This means you're always up to date with your favorite events because you can set automatic updates every 15 minutes, every day or even once a week.

Outlook Meeting Tools

Outlook Meeting Tools enables you to handle the tedious and time consuming tasks easier and faster. Features: Correct view of the actual participant response status. Quick selection of receivers for follow-up mail. Quick selection of persons for participant list. Create questions for the participants - complete view each response. Free 30 days trial

Outlook on the Desktop

Outlook on the Desktop places a fully functional Outlook Calendar on your desktop. The Calendar is pinned to your desktop so that no windows can get stuck behind it. The Calendar's position, size and opacity are all adjustable using a tray Icon. Switch between calendar, inbox, contacts, tasks and notes views. Supports multiple-monitors

Outlook Todo Pane

A To-Do Bar for Outlook 2013. Displays multiple calendars and several days of appointments. Select a date in the To-do bar calendar to see the upcoming appointments beginning that day. Drag and drop to create appointments. Display appointments from multiple calendars.

PlainSight Desktop Calendar

PlainSight Desktop Calendar is a great looking calendar which can be full integrated with wallpaper. It can get data from Outlook and display them on the desktop. It can also get weather forecasts from a weather information server.

Public Calendar Choice for Outlook

Public Calendar Choice lets you save a choice of several shared calendars in Outlook 2003 or Outlook 2007 and restores this choice later at any time, such as after a restart of Outlook. With this addin it is possible to access a preset choice of personal calendars, as well as common public calendars in Public ShareFolder and Exchange server. Freeware. For Outlook 2003/2007.

Rebuild Birthdays and Anniversaries

Sometimes when you import Contacts from a .pst file anniversaries and/or birthdays for these Contacts may not appear in your Calendar. This can also happen when you synchronize with a smartphone/PDA. This add-in will automatically put these important events back where they belong (with Reminders turned on!) so you won't miss them again! New UI and 64-bit Outlook support! Compatible with Outlook 2000-2013, 32-bit and 64-bit versions. Compatible with Windows XP, Vista, 7 and 8.

ShareO for Outlook

ShareO is the folder sharing add-in for Microsoft Outlook, allowing users to synchronize and share Outlook folders such as Public and Private email folders, calendar, tasks, notes and journal items. This is a time saving and cost-effective solution for sharing Microsoft Outlook between multiple users. Share Microsoft Outlook Public or Personal folders, Windows documents and files with your coworkers, family and friends. It is an easy and effective solution for remote companies and groups.

SyncWiz for Outlook

SyncWiz add-in for Microsoft Outlook is an easy to use Outlook vCard and Calendar converter. Import and export contacts and calendar into vCard, iCal, .vcf, .vcs and .ics file formats. Sync Microsoft Outlook Calendars using vCalendar and iCalendar files. Backup, synchronize and convert contacts to vCard files automatically. Supports .vcf, .vcs and .ics files in different encodings. Import and export all custom item properties correctly. Version 2.14.

TaskToCal

The Outlook add-in TaskToCal displays your Outlook tasks in your calendar automatically. Every time you create a new task then a new appointment will be created in your calendar. The notes and the state of your tasks are shown in the corresponding appointment. If you move your task-appointment in your calendar then the new time will be reflected in your task, too. Delete a task in your calendar and your task will be erased in the tasks folder.

Team TimeSheet for Outlook & Database

An enterprise time reporting and billing management solution for teams of any size to work, plan, execute project related activities and timesheets within Microsoft Outlook, and publish to a central database. Leverage the familiar Outlook calendar and task interface to track time and expenses towards projects, clients or any entity your business requires. Generate attendance, payroll, cost estimates or billing reports for accouting purposes in Excel, PDF, XML or HTML. Support auditing of timesheets, offline usage, automatic alerts, custom fields and OLAP analysis. Ideal for organization and teams that charge by the hour.

Team TimeSheet for Outlook & SharePoint

An enterprise time reporting and billing management solution for team of any size to work, plan and execute project related activities and prepare timesheets within Microsoft Outlook, and publish to the company's SharePoint list. Leverages the familiar Outlook calendar and task interface to track time and expenses towards projects, clients or any entity your business requires so that you can generate attendance, payroll, cost estimation or billing related reports. Support offline usage, automatic alerts, custom fields and OLAP analysis. Ideal for organization and teams that charge by the hour.

Time Zone Data Update Tool for Outlook

This tool will help adjust calendar items in Outlook after the operating system has been updated with new time zone definitions. It can also be used for adjustments of calendar items based on changes to the user's time zone settings or when the user moves to another time zone. Works with Outlook 2003 and previous versions.

Transmit Holidays Form

Custom Outlook form for sending holidays (or other appointments) without a meeting request form. Version 7 eliminates the need to manually enter data about each appointment, because it can read items directly from any calendar folder.

Vacation Request Form

Sample with PowerPoint slides and white paper, presented as an example of how a form can evolve to add new features. The Mark III version requires the Outlook View Control.

Workgroup Calendar

Merge and synchronize Calendar folders within your Microsoft Outlook. Create and view all of your Outlook appointments and events in one calendar. All of your calendar events from merged calendar folders will be conveniently displayed in one place. With Workgroup Calendar you can make your scheduling a breeze, without switching between multiple calendars. Support for different Microsoft Outlook versions (2000, 2002, 2003, 2007). Version 1.10

More Information

More calendar tools:

For Group Calendar tools, see Maintaining a Group Calendar in Outlook.
Web Publishing tools: Publishing Microsoft Outlook Calendars on the Internet or an Intranet

Schedule Management Tools are now at Calendar Tools for Schedule Management
Reminder utilities are now at Calendar Reminder Tools for Microsoft Outlook
Printing tools are now at Calendar Printing Tools for Outlook
Date and Data Resources are at Calendar Dates and Other Data for Outlook
Time and Billing Tools are at Time and Billing Tools for Outlook Calendar
Meeting Productivity tools are now at Meeting Productivity Tools for Outlook
Remove duplicate appointments with the tools listed at Duplicate Remover Tools for Calendar

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

7 responses to “Calendar Tools for Outlook”

  1. dbx recovery

    WOW just what I was searching for. Came here by searching for pst repair tool outlook 2007

  2. marcocalia

    Thank you for this community oriented excellent work.
    Marco Calia

  3. Heather Hammerl

    How can I set up that when I set up a meeting that it is auto accepted.

  4. Migel

    You also can take a look at Outlook4Gmail, I used it and liked a lot.

  5. Brooke

    Great resource! Thank you! I've been looking forever for something like Database Exporter for Outlook. I was excited to see it described here, but it doesn't seem to be a compatible with Macs. Is that right? If so, is there anything similar I can use to perform these export functions on a Mac?

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