Attachment Management Tools for Outlook

Last reviewed on December 30, 2013

The following add-ins will help you manage the attachments you receive on an email. Most of these tools are used in Outlook; a few are for use with Exchange server.

Many of these utilities will remove attachments from the email message and can replace them with links to the attachment on your hard drive, allowing you easy access to the attachment while keeping your mailbox or personal folders smaller.

You can use VBA to save attachments to the hard drive. See Save Attachments for sample code to save attachments the delete them from the message, or Save Attachments to the hard drive to save the attachments but not delete them from the message.

Others will remind you to add attachments (and subject lines) to outgoing email, compress (zip) attachments, or allow you to unblock attachments blocked by the security features of Outlook 2000 and higher.

See More Information for links to VBA Samples to save attachments and check for missing attachments and blank subject lines.

Tools | More Information

Tools in the Spotlight

Attachment Forget-Me-Not

The Attachment Forget-Me-Not Outlook add-in scans each outgoing email for phrases like "see attached" or "draft version". It then asks you if you meant to attach a file before sending the email, giving you a chance to insert the attachment. Version 4.0 is being released that works with both Outlook 2010 32-bit and Outlook 2010 64-bit.

Attachment Save

Sperry Software's Attachment Save Add-In for Outlook saves emails and/or attachments to your Windows folders, either all at once (in a batch) or as they arrive. It also now has support for Outlook 2010, both 32-bit and 64-bit. In addition, Sperry Software now has fully functional 14-day trial versions on its entire product line.

Attachments Processor

Three-in-one solution. Attachments Processor allows extracting attachments from the incoming messages and save them to your hard disk (extracted attachments are replaced in the incoming message with a link to the file on the disk or a text file with an attachment description as well and a link to it). Attachments Zip Compressor: allows automatic archiving the attached files by ZIP both for incoming and outgoing messages. It can create self-extracting archives and password-protected archives. Blocked Attachments management: utility for managing the list of attachment types, which are blocked by the Outlook security system.

EZDetach for Outlook

Save attachments as system files either as part of a Rules Wizard rule or manually, from either a folder view or the Advanced Find window. Can create subfolders to organize attachments by sender or date, pass an attachment to a script or other program, add a link in messages to point to the detached file, filter on attachment names, and automatically zip or unzip attachments. Version 5.5.1.327.

Mail Attender

Mail Attender provides comprehensive content management in PST files (personal storage folders) on desktops/servers, mailboxes and public folders. With MA Enterprise, administrators can distribute/enforce common policies, archive data and search content in multiple information stores from a central web interface. Also, can track statistical information such as total message/attachment count, size and type while tracking usage of individual users. Works with Exchange 5.5, 2000, 2003, 2007.

Print On Demand

Sperry Software's Print On Demand add-in for Outlook is being released for Outlook 2010. The add-in places convenient print buttons on the Outlook toolbar so that you can simply select the emails and/or attachments you want to print then click the Print Email, Print Attachments, or Print Both buttons. This new version now works with Outlook 2010, both 32-bit and 64-bit. Enter code WD9BHK53 during checkout.

Tools

Attach Plus

Attach Plus improves the way businesses send e-mail attachments by reducing the time and complexity it takes to PDF, ZIP and password protect attachments. Zip attachments or convert them to PDF format and password protect them before sending, automatically. Version 2.2.7

Attach2Link

Attach2Link replaces large attachments with a "blind-link" in the message and stores the original file on a website through an FTP transfer or Web-http transfer. Slimmed down messages can be sent without fear of rejection and local storage space is dramatically reduced as attachments are replaced by a link to a file remotely stored.

Attachment Manager for Outlook

Attachment management addin for Outlook enables you to detach attachments and embedded images as files in a local or network drive and link them up within the emails, for easy reference and retrieval. Remove links and re-attach files back when required, or when replying or forwarding the emails. You can also set Attachment Manager to monitor any number of mail-enabled folders and mailboxes to automatically detach incoming emails, with no manual intervention. Optionally, you can also set the addin to skip detachment of certain attachments with specific extensions.

Attachment Options

COM add-in by Outlook MVP Ken Slovak that adds an Attachment Security Options page to the Tools, Options dialog in Outlook 2000 SP3 or higher to allow you to manage which file attachments are blocked. New version adds support for the .gadget extension for Outlook 2003 SP3 and Outlook 2007 SP1. It also adds detection for those SP levels. Shareware. Version 1.9.6

Attachment Save for Exchange

Attachment Save for Exchange is a solution for Microsoft Exchange Server 2003, 2007, 2010, 2013, designed for automatic processing of emails and attached files. Use it to save or delete messages and attached files based upon specified criteria directly while messages are sent and received through Exchange server. Using this exchange attachment manager, you can block, remove, or save attachments easily. It provides a system of rules with conditions, actions and exceptions, for processing both incoming and outgoing messages and attached files. Attachment Save for Exchange consists of two components: Management Console and transport agents set on Exchange servers.

Attachment Security for Microsoft Outlook

"Outlook blocked access to the following potentially unsafe attachment ..." If you get this message when attempting to access an Outlook email attachment you'll want to install Attachment Security for Outlook; a free program for unlocking attachments blocked by Outlook. Attachment Security for Microsoft Outlook is a free and easy to use software program that allows you to open attachments blocked by Microsoft Outlook e-mail security.

Attachment2File

Topalt Attachment2File is a simple and easy to use tool for extracting attachments in Microsoft Outlook. It removes Outlook attachments (saves them to files) and replace them with links to the files.

Attachments To Folders

Move file attachments to either a system folder or another Outlook folder (perhaps in a personal folders .pst file). User can choose which types of files to move. New UI, new features and support for Windows 8 and 64-bit editions of Outlook. Compatible with Microsoft Outlook 2000-2013, 32-bit and 64-bit.

AttachTracker

Maintains mail history information in the original files on your system, so you don't need to keep the messages around just to know what you mailed to whom. Replaces attachments on sent messages with a link to the file on your hard drive.

CodeTwo Attach Unblocker

Use CodeTwo Attach Unblocker to configure Microsoft Outlook to allow the openig of the attachments blocked by default (for example, .exe, .url, .reg). The program is an Outlook extension; its settings are available at the property sheet in the Outlook options, which ensures quick and convenient editing. Supports all versions of Outlook, including Outlook 2010 64-bit

DetachPipe

Save, detach, and delete attachments from Outlook messages. Leaves a clickable hyperlink in the message pointing to the saved attachment.

EEAttachments

EEAttachments can export and process your attachments of your Exchange-Mailboxes. It is e.g. helpful to process PDF invoices. It takes usage of the EWS and can be installed directly on the Exchange or on a client. You can make Connections to one or more user mailboxes.

FileBucket

FileBucket enables users to seamlessly send emails with many file attachments from within Outlook. Send and receive large files without having to be concerned about the receivers or your own email server restrictions. Receive download alerts and send requests for data from others. No logging into websites or waiting for uploads to complete, FileBucket works in the background allowing you to monitor the upload queue as you wish. FileBucket is available for free with premium subscription options available

Kernel Attachment Management

Kernel Attachment Management is an add-in utility that processes and saves attachments of incoming and existing emails as per specified criteria and also leaves a link to the saved location for easy accessibility. Fully functional free trial of the software is also available for the period of 30 days. Product Name: Kernel for Attachment Management

LBE Toolbox for MS Outlook

Multifunction utility to send individual messages to a list generated either from a text file or from criteria on the Contacts folder, remove large file attachments, remove duplicate contacts and messages, and perform a few other little chores.

MaX Compression

MaX Compression automatically and invisibly zips and unzips attachments in Outlook and Exchange. The benefits are: reducing demands for storage and bandwidth and improves productivity. There are four components. MC Client for Outlook which zips/unzips in real time. MC for OWA giving corresponding features in Outlook Web Access. MC Server which will zip/unzip existing attachments in an Exchange Information Store. MC Gateway which will zip/unzip as attachments pass through the SMTP gateway. When/what to zip is according to a rule set, created by the administrator.

Memba Velodoc Outlook Add-in

Memba Velodoc Outlook Add-in lets you send large files directly from Outlook using a variety of file transfer server platforms including Velodoc Enterprise Edition, Velodoc XP Edition, FTP servers, UNC file shares, Microsoft Background Intelligent Transfer Service (BITS) servers and Amazon S3.

Messageware AttachView for OWA

Messageware AttachView provides OWA users with secure access to email attachments by converting them into secure web pages and extending WebReady viewing to 400+ file types. It gives Exchange Administrators control over security settings such as the ability to view/open/print/save documents to prevent data exposure. It gives OWA users advanced features like the ability to view files without the native applications, view track changes, rotate/zoom images, and use hyperlinked tables of contents.

Missing Attachment PowerToy

The Missing Attachment PowerToy detects when an outbound e-mail message contains words which you typically use when including attachments and offers you the opportunity to revise the e-mail before Outlook sends it on its way. Free. Outlook 2007 only.

OutDisk for Outlook

OutDisk for Outlook automatically uploads files to your FTP server, with no user knowledge of FTP required. OutDisk insulates users from the complexities of FTP. Once setup, the user selects files in a manner that's very similar to using OutDisk's paperclip to attach files to an email. Multiple users can share one FTP account. Each user can have a unique "working" directory. OutDisk will create a unique subdirectory for each email beneath the working directory. This adds security: by not co-mingling files, the recipient can only access the files that they are intended to access.

Outgoing Email Checker

Outgoing Email Checker for Microsoft Outlook will check your emails before sending them for conditions you specify in the rules. You can create a rule using a template or start from scratch. This reminder add-in will help you avoid most common emailing mistakes: Get a reminder to add attachment to your email in Outlook, Avoid sending large messages, Enable Reply All warning and make sure you use the correct account, Remember to fill CC or BCC lines when necessary

Outlook Attachment and Picture Extractor

Outlook Attachment and Picture Extractor can extract and save attachments out from Outlook 2000/XP/2003/2007. Save Outlook attachments and pictures into a directory of your choice. Shrink your *.PST file by removing attachments from mails. Version 1.6

Outlook Attachment Explore

UcMapi Outlook Attachment Explore is a Windows Explorer-like tool to help you browse and manage all attachments from your mailbox. With this tool, you can save, compress, remove or resolve one or multiple attachments easily. You need not open many messages to find a special attachment now. Right click on each attachment node, you can also save, compress or delete many attachments at the same time.

Outlook Attachment Remover Add-in

Free Outlook add-in for saving and extracting attachments, decreasing the size of your Outlook files. Beta. Version 0.9.2

Outlook Attachment Sniffer

Delete all file attachments from an Outlook folder and subfolders in one operations. It can replace the link with the extracted attachment when sending or forwarding an email. Now supports exporting e-mails in various formats (also EML and MHT) or copy/move e-mails to another Outlook-folder with auto-creation of subfolders depending on the e-mail's data (sender, recipient...).

Outlook DropZone

Attachment sharing made easy. An Outlook utility used for easily saving attachments into folders that the user has made accessible from within Outlook. Used for quick inhouse or global network file sharing, project work, backup and more. Works with mapped network drives.

Outlook Picture Extractor

Extract just pictures or all attachments from items in any Outlook and save them to a system folder of your choice. Can optionally move processed items to a different Outlook folder.

Outlook Tweaks

Outlook Tweaks is a free utility that enhances Outlook features, including the ability to resize dialog boxes, enable or disable warnings, and specify an attachment folder.

OutlookAttachView

OutlookAttachView scans all messages stored in Outlook and displays a list of all attached files that it finds. You can select one or more attachments and save all of them into the desired folder, as well delete unwanted attachments. You can also save the list of attachments into xml/html/text/csv file. Outlook 2003 and up; 32 and 64-bit supported.

Picture Attachments Wizard for Microsoft Outlook

View thumbnails of image attachments, run a slideshow of attached picture files without to saving the attachments to disk. Quickly save all attachments to a folder or easily export every attachment in every message in the current folder. Preview image attachments as you add them to a new e-mail message, view the extended file properties of images that were taken with a digital camera (camera model, date picture taken, exposure time, etc.) Works with all common image files. Supports Vista and optimized for Outlook 2007. Version 2.

Policy Patrol MFT

Integrates with Exchange Server and allows you to set central email attachment policies that automatically send email attachments that meet certain conditions via managed file transfer, removing the email attachment and replacing it with a secure download link. Benefits: large email attachments no longer get blocked, files are sent encrypted, and senders receive reliable delivery notifications. Since Policy Patrol works at Exchange Server level, no client software is needed and any email client is supported.

Reply all with Attachments

Reply all with Attachments allows users to reply to all with attachments. For Outlook 2007 and Outlook 2010, requires .Net Framework 3.0 and Visual Studio Tools for Office system 4.0 Beta 1.

Save Message 2.50

Save Message is a MS Outlook add-in which can automatically save mails including attachments to the disk/net folder after emails arrive or are sent. Message body can be saved in plain, RTF, HTML or native Outlook format. There is a possibility to customize message header in the save file and to include attachments info to the saved file. Save Message can work with attachments which were included or embedded to the message or which were included to the message as OLE object.

SugarSync for Outlook

Use SugarSync for Outlook add-in to share a link to any file in your SugarSync account, instead attaching the file to an email. Convert any file stored on your computer to a SugarSync link before the email is sent; files not yet in SugarSync are uploaded in the background. Uploaded files are added to the Web Archive in a folder named Uploaded by Outlook. Track the number of downloads of the links you have sent.

ZipMail for Outlook

E-mail and message tracking service using a public key server, with direct Outlook integration via a free add-in. Also compresses and encrypts file attachments.

ZipOut

Outlook COM Add-in that automatically compresses mail attachments for all types of Outlook items, both outgoing messages and items in folders. Maintains an index of attachments, so you can find and open them easily, but does not index the full text of attached documents. Can be configured to automatically compress .exe and other file types blocked by the Outlook Email Security Update, so that recipients will get a .zip file they can open without difficulty.


Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

10 responses to “Attachment Management Tools for Outlook”

  1. Keith Howard

    Hello,

    I am looking for an Outlook add-in that converts links to attachments. We have an internal policy that someone has to review an email before it is sent to a client. Therefore, the drafter writes the email, then includes any links to files on our network that will eventually be converted to attachments to the email, then sends the email to the reviewer. The reviewer then reviews the email, and opens up each link and makes appropriate edits, then closes the linked documents and sends the email back to the original drafter.

    The drafter then wants to press a button to convert the links to attachments and then press Send.

    Does anyone know of a product that does this?

    Many thanks.

    Keith

  2. Adam Wilmar

    I m searching best tool to Recover lost contacts in Outlook, If you know answer of this quest then plz suggest me.......

  3. Adam Wilmar

    Thanks for reply Diane i m trying this Steller Phonix software but address book contacts recovery software of steller will be not able to show preview of recovered complete contacts.

  4. Baird Eutsler

    Is there a tool that will export attachments from contacts? In my office, we have thousands of client contact records. The employees embed documents pertaining to the clients in their actual contact records. Is there a utility that will pull out the attached files and replace them with aliases? Everything I've researched seems to pertain to emails, but makes no mention of contact records. Is there something out there that does this, or do I need to figure out how to write a macro? We are all on Outlook 2013, using a shared contact pool via office365.

  5. Baird Eutsler

    In the notes field of the contacts, there is an icon for each attachment. What I would like is to extract all of the attachments to local storage (a shared folder on our server, probably), delete the originals in the actual contact records, then put an alias icon or link in the spot in the contact where the attachment was.

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