This question came from an Outlook & iPhone user. The user wants to upgrade her phone and her small business is considering moving to Office 365.
I have an iPhone 5. I use Outlook on a Windows computer without Exchange. I'm replacing my phone and need to preserve my sent messages for my business from my phone. It's a POP3 email from our company domain. I have messages on the phone (including sent messages) that are only on the phone. I often need my messages for proof of certain conversations.Can I move them to Outlook? Someone told me the email from my phone would not migrate into Outlook unless I forward each email. I don't want to do that as it would not only take a ridiculous amount of time also not provide the ideal result. I would like to be able to have my sent messages intact and be able to search the data using the correct parameters.
Yes, you can move the messages to Outlook (or anther email client) and it’s actually really easy. Just add an IMAP account to your phone (or iPad) then move the messages from the POP3 folders to the IMAP folders. An iCloud account will work just fine for this, or you can use a gmail, outlook.com, or Yahoo email account.
If you want to move the mail to a new folder in the IMAP account (so it doesn't get mixed up with messages already in your account), create a new folder, either using web access or on the device. To create a folder on the device, select the IMAP account to view the folder list, then Edit (top right) and New Mailbox (bottom). Enter a name for the folder then tap Done.
- In the Accounts list, select the POP3 account and open the folder you want to move messages from.
- Tap Edit (upper right)
- Tap a message to select it. (You can tap anywhere on the message; you don't need to tap in the circle to select it.)
- When you are finished selecting messages, click Move (bottom of message list).
- The folder list is now on the screen. Tap < Accounts to go back to the Accounts list.
- Tap the IMAP account.
- Tap the folder you want to move the messages into.
That is all there is to it. Seriously. If you have a lot of messages to move, it can be monotonous and may take a ridiculous amount of time, but the messages will be intact.
After you have finished moving the messages on the device, add the IMAP account to Outlook and wait for the messages to sync down. If you need the messages in another mailbox, you can move or export them from Outlook.
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