The tools on this page support "live" calendaring -- changes to calendars are updated in real time. In some cases, the calendar is displayed in a web browser (which can be viewed from anywhere) and others display the calendars in Outlook or in their own application.
If you just need to see other people's calendars easily from within Outlook, try the technique described under To get quick access to team calendars.
Share Outlook with others wherever you are! Real-time synchronization, Internet sharing, shared personal and public folders in Outlook.See Company Events Calendar to create a company events calendar using an Exchange server application.
Tools in the Spotlight
Gives managers, secretaries and co-workers an instant, web-based view of where people are, what they are doing, and when they are next available. AgendaX will seamlessly manage multiple time zones and allow global views of staff availability and resource allocation. AgendaX incorporates many features that allow you to take advantage of Outlook calendaring, Active Directory attributes and web views to give you the ultimate corporate resource portal. No client installation necessary and nothing is installed on Exchange Server. Supports all Exchange Server versions. New Version 6 available now! |
Tools
Schedules4Team is an ideal workgroup collaboration tool allowing you to create and access a common workgroup Microsoft Outlook Calendar. Share appointments, meetings, events and resources without s server. Share schedule information with one or more groups, with or without Exchange Server, and without the need to enter data in more than one folder. Timeline view can show free/busy time for group. Group calendar can be sorted or filtered by location, name, or group. |
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Calendar Browser for Outlook is a solution for booking resources within an organization - from meeting rooms, cars and projector equipment to personnel. Search for free resources, see descriptions and book, all in one tool. Graphical WYSIWYG html editor. Integrated statistics tool. Groupware, for both public folders and mailboxes. Full Unicode Support. Works on all versions of Windows, including Windows 7 and Windows Server 2008 R2. Supports Outlook 2007 and 2010. Compatible with Office 365. |
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CodeTwo Public Folders will let you automatically share Outlook data (emails, contacts, calendars, tasks and Windows files) between many computers and mobile devices. All data is shared in real time via local network or over the Internet to let you share your Outlook data wherever you are. Safe synchronization due to data encryption and password protection. The program is fully compatible with all latest Outlook and Windows versions including Outlook 2016 and Windows 10. |
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Synchronize GALs and free/busy times securely between organizations. Administrators no longer need to duplicate contacts between several address books and it eliminates the need for users to maintain complex personal address lists. Because it uses the existing Outlook client, no user training is required. |
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Exchange Central is a group scheduling tool for Outlook users who are organizing employees, meeting rooms, company vehicles or any other type of resources in Outlook. Features include: team oriented views providing the user with an overview of many calendars, the ability to control and manage many calendars in one view, book employees and resources and move or copy appointments between calendars with drag and drop functionality. Exchange Central supports Office 365/Exchange Onlione. |
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Basic functionality is synchronizing user calendars to public calendars and back. New features include: Admin users (managers) can push items to users directly from the group calendar overview and users can not change or remove those from their personal calendar. Team members can push team items to the personal calendar of everyone in their team so these will also display on mobile calendar devices. and more. Users can create new items for other users from the mobile device calendar. |
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Sample Exchange Server script that uses the Out of Office Assistant settings for each user to generate a list of who's in and out of the office in a public folder. |
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An advanced in/out board with Outlook calendar integration giving the receptionists a complete overview of "who's out and who's back", both now and in the near future. Request-and-respond facility improvements:better display of who are currently considered to be potential responders; use of "standard locations" to determine which request type (alarm) a user is registered to; ability to send an SMS to a potential responder when an alarm is activated |
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Share Microsoft Outlook calendar, contact, and task information with this affordable Exchange alternative. Makes Outlook calendar sharing and Outlook group calendar scheduling easy. Works with Microsoft Outlook 2000, 2002, 2003, 2007 and 2010. OfficeCalendar creates Outlook calendar share folders under each users main calendar folder along with a Outlook group calendar. Free trial is available. |
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Free Outlook 2000 or 2002 folder home page application for viewing multiple user calendars from other Exchange Server mailboxes. Includes lots of useful sample code for building other folder home page applications. It's a web page, but it needs to run inside Outlook. Can be localized. Triggers Outlook security prompts. |
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Web-based group calendar view running as .asp pages on Exchange 2000. Shows free/busy time and appointment details. Managers can create new appointments for users from the web view using Outlook Web Access. |
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Group planning calendar for Outlook with Exchange Server. Produces reports in HTML format, so you can publish a calendar as a web page. Available in English or French. |
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WebTeam Central - the web based team calendar for Outlook and Exchange - offers even better opportunities for increased productivity and improved customer service. WebTeam Central gathers the appointments from Outlook calendars and gives companies and users the ability to collaborate regardless of the whereabouts of the individual user. The features are utilized through an Internet connection and a browser - fully compliant with Microsoft Outlook and Outlook Web Access. |
More Information
- Sharing with Exchange Server Public Folders
- Managing Exchange Server Permissions -- Includes information on granting global Reviewer permission on users' Calendar folders
- Synchronizing Microsoft Outlook on two machines -- Includes general information on synchronizing Exchange Server mailbox folders with public folders.
I would like to set up a daily lecture that my name is not on the request. I am the admin and I set up meetings with one person so they know when and what they will be speaking on. The message in their calander says 9:00 am 10:00am Dawn speaking on HIV (which I put into the message as the subject) and then it has my name listed. Everything is working fine but I do not want my name on the calander. Also, I would like to be able to set up meetings that look like my boss set them up as I am his admin. ??
How did you create the appointment? Do you have delegate access to the calendar?