There are many techniques for keeping your Outlook information on two different machines. However, Microsoft has not released a synchronization utility for Outlook.
Note that the methods on this page or sync utilities are not necessary if you have an Outlook.com as it syncs messages, calendar and contacts between Outlook and online. Utilities are also not needed if you have an Exchange server account.
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Sync your emails, contacts, tasks and calendar between several PCs - automatically and in real-time! Free Trial: www.simplesyn.netFor simple "syncing" of email, choose an IMAP email account if your email provider supports it. If you use a POP3 account, leave mail on the server until the other computer has downloaded the messages and BCC yourself on sent messages. You can send appointments and contacts to yourself as needed, or use one of the methods below to copy non-mail items to your other computers.
Listed below are three methods which do not require third party tools, along with tools that will sync two Outlooks.
For tools you can use to sync between Exchange Public folders and mailboxes, see Synchronizing Exchange Mailboxes and Public Folders.
Synchronizing Outlook using Web Services has information on using Internet services to sync two copies of Outlook.
Built-in methods | PDA | Other Tools | More Information
Built-in methods
These include:
- For Exchange Server users, offline folders to replicate data from your mailbox and favorite Public Folders to a remote system
- Copying all or part of your Personal Folders File (see Windows Briefcase below)
See:
- Managing a PST for Two Different Computers (Microsoft Knowledgebase)
PDA
If you use a Palm device, PocketPC, other PDA, check to see whether your synchronization software allows you to synchronize the device with more than one computer. If so, you may be able to use the PDA as an intermediary to synchronize two computers:
Computer 1 <-> PDA <-> Computer 2
Good backups on both computers would be essential to ensure that you can always roll back to a previously synchronized set of data. See Synchronizing Microsoft Outlook with a PDA for tools.
Note that the file names may differ on your machine. See Outlook & Exchange/Windows Messaging Backup and Dual-Boot for default names and locations.
Beginning with Windows 2000, Windows versions offer a feature for taking files offline, but by default, it excludes Personal Folders .pst files. However, you can edit the system policy that controls the file types so that .pst files can be included. See Error Message Files of This Type Cannot Be Made Available Offline.
Tools in the Spotlight
Sync Outlook using Sync2 for Microsoft Outlook without a server. Sync Microsoft Outlook with Google Calendar, iPhone and Android phone. Synchronize Microsoft Outlook between multiple PCs using external USB device, shared network folder of FTP. Share Outlook Calendar with Google Calendars. Sync Outlook Calendar, Contacts and Tasks folders. Sync2 can synchronize Outlook when it is closed, so when you open Outlook on other devices your calendar events, tasks and contacts will be up to date. |
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Use AkrutoSync to synchronize your Outlook Contacts, Calendar, Tasks and Notes directly with any Android, iOS (iPhone or iPad) or Windows Phone devices. AkrutoSync runs on your computer, not in the cloud. The program works with the phone's built-in apps, so there are no additional apps to install on the phone. After the initial set-up, the program syncs automatically. It works over Wi-Fi or the Internet. Akruto syncs Outlook with unlimited number of phones and tablets even if they are different brands and operating systems. Synchronization history feature lets you restore data if you change or delete something inadvertently. |
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Do you need a solution to sync Outlook and Gmail Calendar and Contacts when Gmail ends ActiveSync? CompanionLink keeps Microsoft Outlook and your Google account synchronized. Make changes in Outlook and those will update your Google account. And vice versa. Set the auto-sync feature to automate the entire process. CompanionLink works with any Google, Gmail, or Google Apps account. |
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CompanionLink synchronizes Outlook data with phones and other supported desktop applications and web-based services (like Google). Companionlink supports all versions of Outlook, including Outlook 2013 32-bit and 64-bit, and Windows 10. |
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SimpleSYN provides synchronization of Outlook data on several computers automatically and in real-time. The data synchronization is carried out via network or, in the business version, optionally over the Internet. All e-mails, notes, tasks, appointments, contacts are updated and immediately available on all computers. SimpleSYN is flexible in its setup with the direction and mode of the synchronization (new, changed and deleted items) set individually for each Outlook folder. SimpleSYN Business version can run as a Windows service. Compatible with Windows 10 and Outlook 2016, 2013 (32-/64-Bit) and Outlook 2007. Uses the .NET Framework 4.5. Free trial available. |
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Automatically synchronize your Outlook calendar and contacts with Google or iCloud. Access Outlook calendar and contacts on your Android phone or iPhone/iPad. |
Tools
Sync ACT! Contacts, Calendar, Tasks with ALL devices that sync with Outlook or Exchange. Integrate Exchange-Stored Sent and received Emails with ACT!Compatible with Outlook, Exchange, Office 365, Google, iCloud and any other cloud service that supports Exchange. |
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File synchronization software designed to sync Windows. Sync Outlook Email, Calendar and Contacts without a server. Event-based, scheduled or manual PC sync. Instant and automatic File Backup helps to keep your files safe and always up to date. Use USB drive or memory cards to share and synchronize Microsoft Outlook between two or more computers. Use Plug2Sync to mirror your file folders. If you want to sync documents on your PC at work and laptop at home, Plug2Sync is the best solution. |
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Synchronizing Outlook data between sources made easy with Sync2 Cloud, powerful Microsoft Outlook synchronization tool. Sync Outlook folders (Calendar, Contacts and Tasks) between single or multiple sources and accounts. Quick synchronization cycle is added to synchronization process to ensure all merged data is in sync. Sync Outlook with iCloud, Google, Microsoft Exchange and Office 365 accounts. Synchronize Outlook 2016, 2013, 2010, 2007. |
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Share and synchronize Microsoft Outlook Personal Folders on multiple PCs without a server. Sync2PST is a PC application that allows you to synchronize Microsoft Outlook PST files. Synchronizing automatically or manually any of your Outlook folders between two or more computers. Sync Outlook .pst data file using USB device or shared network folder and shared PST file. Automatic background synchronization, even if Outlook is not running. One or Two-way PST file synchronization. |
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Accurate PST Sync (APSync) is designed to easily sync or transfer messages from Outlook. The software helps you compare, transfer your email, appointments, contacts, tasks, and notes. It synchronizes your Outlook PST files in one click. Works with Outlook 2003/2007/2010. |
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Automatically share Microsoft Outlook folders on multiple PCs in an easy way. Share all types of folders (calendars, contacts, emails, journals, notes and tasks). Just add email addresses which should receive the folder and you are all set-up. No extra work is required. |
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This utility synchronizes Outlook calendar entries to a designated Google calendar. It allows user to choose Outlook Profile, Mailbox and Calendar. It deletes old entries from Google calendar and updates new appointments. User can Setup Sync Frequency as Hourly, Daily, or Weekly. Uses .Net framework 4.5. Outlook 2007 and above are supported. |
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Software to sync Outlook Calendar appointments with Google Calendar events. Allows you to sync one-way with either Outlook or Google as master as well as 2way sync by last changed appointments/events. Option to schedule a sync at regular intervals. |
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CalendarShare is an Outlook calendar sharing solution with a different approach from other sharing solutions: instead of synchronizing appointments in the background while outlook is running, CalendarShare performs all synchronizations before Outlook is launched (i.e. first thing in the morning), working directly with the PST file, without relying on the Outlook API. All shared calendars can be viewed using Outlook, and in addition, CalendarShare offers a web interface, so users can view shared calendars from anywhere. |
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CloudsPlus is your no software solution for synchronizing Microsoft Exchange and Salesforce data. Supports all versions of Outlook including Outlook 2010 64 bit, iPad, Mac Outlook 2011 and any device that can connect to Microsoft. Exchange. Synchronize, contacts, calendar, tasks, and log email plus more... |
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CodeTwo FolderSync Addin is an Outlook add-in that enables synchronization of folders. The synchronization of data will always take place between selected folders and the user can choose several pairs of folders that need synchronizing. Freeware. |
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CodeTwo Outlook Sync allows you to synchronize Outlook between two PCs. Use it to share all Outlook items with your assistant, workmate, secretary or partner. You can also use it to backup Outlook files to another computer. It enables syncing calendars, contacts, tasks, email, documents and many more in a local network. The program is amazingly easy to install and configure. |
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CodeTwo Sync for iCloud syncs Outlook folders with iCloud folders automatically synchronizes Outlook contacts, calendars and tasks with the iCloud data file in Outlook. CodeTwo Sync for iCloud will let you keep the iCloud and Outlook folders in sync, so you don't need to move or copy contacts and appointments between the default Outlook folders and iCloud folders. (Now Free) |
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CompanionLink for Mac keeps Outlook for Mac contacts, calendars, tasks, and categories synchronized with either a Google account, smartphone, or tablet. You can choose your destination in the Settings menu of the software. Two-way direct sync. |
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Contacts Sync - Synchronize Outlook Contacts with Gmail - Freeware and Pro version. 2way contacts sync, sync Outlook Categories, pictures, notes, sync by last changed contact, skip Outlook Category, sync Outlook Contacts to 2 Gmail accounts, Preview Sync with option to download entire Outlook/Gmail contact list as single CSV file and more. |
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DavSync is a two-way synchronization tool for users of MS Outlook with Microsoft Exchange. It is designed to transfer Outlook entries between Local and Shared (Public) Contact, Calendar or Task Folders, so that the contents are available easily in the user's mailbox, and can be synchronized with the user's PDA, Blackberry etc. Any additions, changes or deletions made to the user's local folders can be passed to the Public folders so that other members of staff can be similarly updated. |
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Davton ContactSync is a free tool which will synchronise contacts in one contact folder to another. It is designed to synchronise contacts from a shared Microsoft Outlook 'Public Folder' to a personal folder - so that the contacts can be synchronised to a PDA using ActiveSync. It is a one way synchronization - changes made in the local folder or on the PDA will not be reflected back to the Public folder. |
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Easy2Sync for Outlook keeps your personal store in sync on multiple computers. Try the free version which only synchronizes the inbox and outbox, the Home-Edition to sync all email folders, or the Business-Edition which synchronizes all folder types. Improved support for Business use: Simpler user interface, improved Exchange synchronization. Supports Outlook 2010 (32 and 64 bit) and portable USB installations for the sync of e-mails, contacts and calendars. Version 4. |
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EVO Collaborator for Outlook is a CardDAV and CalDAV add-in supporting 32- and 64-bit Outlook 2007 to 2013. Sync Outlook address books with CardDAV servers and calendars and tasks with CalDAV servers. Works with SabreDAV-based WebDAV servers, iCloud and Yahoo and AOL (in read only mode). Map Outlook's default address book, calendar or task within a CardDAV/CalDAV profile. Download EVO Collaborator for Outlook |
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ExMixedFolders is a system service for Exchange Server as of version 2007 SP1 which can synchronize folders within the Exchange server structure or it can synchronize folders of other Exchange servers. The service can be installed remotely, for example on Hosted Exchange servers or it can be installed directly on the Exchange server. The user does not have any point of contact with the service. |
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EZOutlookSync will keep 2 or more copies of MS Outlook always up-to-date. EZOutlookSync will transfer only changed data, making synchronizations real quick and unobtrusive. Works on Outlook 2000/2002/2003. |
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GO Contact Sync Mod synchronizes your Microsoft Outlook contacts with your Google Mail address book, including pictures, categories and notes. Since version 3.5.6 it also syncs your Outlook Notes on demand to Google Drive. Since version 3.7.0 it also syncs your Outlook Calendar Appointments on demand to Google Calendar. This Mod fork adds many enhancements and bug fixes to the obviously dead project 'Go Contact Sync'. |
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This outlook add-in syncs your Outlook appointments from work to your private calendar on outlook.com, so you can get reminders on your smartphone. If you use outlook at work, but cannot sync your appointment with your smartphone (e.g. because your company is not allowing your phone to sync with the companies exchange server), Lumis Calendar Sync syncs the subject and meeting room from your appointments (no participants, no content) - just enough to provide you with reminders, and only in one direction (from your default calendar to your private calendar). |
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Backup and synchronize your personal data (contacts, calendar, files, bookmarks, etc.)with your phone, tablet and computer |
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messageconcept PeopleSync acts as a directory connector for mobile devices. The software synchronizes the company's address lists automatically with your smartphones, tablets and applications. PeopleSync works with enterprise sources, such as Office 365, Exchange Server, SharePoint, databases and various CRM systems. On client side all LDAP and CardDAV clients are supported. Therefore the address books can be accessed and synchronized on iPhone, iPad, Android, Windows Phone, BlackBerry and even office phones. |
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Sync Google calendars and contacts with Outlook. Requires yearly subscription. |
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Use OsaSync to share or synchronize your Outlook contacts, calendar, and tasks with one or more other computers on your network. All changes made to a shared Outlook item are automatically reflected in the item on the other computer(s). Supports fully automatic synchronization--just connect your computer to the network or the internet (if synchronizing via FTP) and start Outlook. OsaSync is available in PRO (v. 6.3.1) and Lite (v. 8.2) versions and supports Outlook 2000 and later. |
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Outlook Google Calendar Sync is completely free and syncs between any Outlook calendar and a Google calendar of your choice - either in a single direction or two-way. Attendees, reminders, free/busy attributes are all synced, events can be merged with existing if necessary, and even words in calendar subject's can be obfuscated if you have security concerns. Syncs can be configured on an automatic schedule, or simply upon request. It does not need to be installed (can just be unzipped) and works behind web proxies. Supports Outlook 2003 right through to Outlook 2016 64-bit! |
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Outlook4Gmail is a free Outlook add-in providing easy contacts synchronization of your Outlook and Gmail accounts and address books.This add-in uses these Outlook and Gmail contact details: Name, Company, Phones, Emails, Addresses, Dates, Persons, Notes, etc. You define the direction of synchronization/update: you can sync or update either the Outlook or the Gmail address book (one-way synchronization) or choose to update both accounts simultaneously (two-way synchronization). Paid version syncs Gmail calendar too. |
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Synchronizes data between two machines running Outlook through a small data file that can be emailed, accessed on a shared network folder, or transferred any other way you might transfer a file. Includes conflict resolution feature. |
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Synchronizes data between Outlook PST files (for example: PC workstation to notebook) and in addition "Personal Folders" of Exchange with PST files in both directions. All folders or selected folders can be synchronized. Supports an "escalation inquiry" by reciprocally changed entries and against the unintentional deletion of data. Supports Outlook 97 through Outlook 2003. |
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Copies items between Outlook folders. Can be used to synchronize folders between PST files on two different machines, copy calendar entries to a public folder, or back up data to another PST file. (Version 1.6) |
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SynchPst for Outlook synchronizes data between personal folders. Choose either single or multiple folders, with or without subfolders, and synchronize them quickly and efficiently. |
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SYNCING.NET for Outlook is a full featured solution for synchronization of Microsoft Outlook data between multiple computers. All data is transmitted directly between the computers via LAN/WLAN and/or the internet (peer-to-peer). Once selected, the Outlook data is synchronized completely automatically. Users don't need to do anything more and can work with Outlook as usual. Any changes to Outlook items are transferred immediately to all members of the sync network. |
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Use SyncMyCal to synchronizes Google Calendar calendaring service and Microsoft Outlook calendars automatically. Sync multiple calendars in Google Calendar calendaring service with single Outlook calendar and vice versa. Free Lite version available. |
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Syncsi for Outlook allows synchronizing, share or backup Outlook data in an easy way. Use portable storage devices (USB flash drives, memory cards, external hard disks) to transfer Outlook data. |
More Information
- Sharing Microsoft Outlook Calendar and Contacts
- Maintaining a Group Calendar in Outlook
- For tools to synchronize Outlook data with a database, see Connecting Outlook and Exchange to Databases - Synchronization Tools.
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112 Comments on "Synchronizing Outlook on Two Computers"
This page answers many questions, thanks Diane. I purchased Akrutosync over 2 years ago after getting frustrated not being able to sync my Outlook Calendar, tasks & contacts with my Android phone. It's worked flawlessly since day 1.
I recently realised (whilst trying to share Outlook 2016 calendars with a colleague in my office) that I can also setup another PC's Office 2016 over LAN (as a 'device') with the Akrutosync mail account and I now have my phone and work PC (which has the paid app running on it) syncing, whilst being able to share my calendar with my work colleague.
2-in-1 application! I just thought this info might be useful for some of your readers. :-)
As an FYI, "Microsoft Cloud" service is coming soon to outlook that will solve your problem - gmail calendar & contacts will sync with outlook. It's in beta stage right now and working in Outlook 2016 for Mac. I don't have an ETA for outlook 2016 windows support.
In the meantime, one of the tools at https://www.slipstick.com/outlook/sync-outlook/syncing-outlook-with-an-android-smartphone/#tools should work.
there isn't a direct sync - you can copy the pst or export to a new pst to move. There are also sync utilities to sync two computers, but some use a cloud servers in the sync process.
Thank you.
4. If you mean documents in onedrive, that is supported on most devices and windows 10.
5. If the hardware supports it, I would do a clean install... but depending on the hardware, an upgrade may not be a problem. Technically it is a clean install (new windows folder) but apps are copied over.
6. I'm not real familiar with the enterprise security products. My clients are on the small side (most under 5 employees) and don't use network-managed AV/security. They use the big names in consumer AV if they aren't using microsoft's offering.
>> My choices seem to be another partner or direct from Microsoft. Can you tell me the best provider and why? I assume direct is the best??
IMHO, direct is best but if you don't want to manage it yourself or want assistance from a partner, you can set a partner of record - they would have access to the account and can make some changes for you. I'm a partner of record for clients - if they need a new mailbox or a password reset, i can log into their account through my account and make the change from them.
Hi Mam,
I am unable to sync my Contacts and Calendar data from Blackberry Q10 to PC's Office 365 Outlook. Previously in MS Office 2010 it was possible.
Can you please assist?
Thank you.
Madhav Patil
I'm not sure how much help I'll be - i haven't used a blackberry in a few years. Are you using the blackberry sync software? Does it support Outlook 2016?