We frequently get questions from users who want to run their rules automatically after reading the messages. Outlook does not support this – Rules Wizard processes the messages as they are downloaded into Outlook or when you press the Run Rules Now button in Rules Wizard.
The tools on this page will either run rules after some time has passed or provide easier methods to file messages.
Tools
An add-in for Outlook that allows you use define rules to move mail from your Inbox (or other folders) based on several criteria, including the age of the message. Auto-Mate fills this gap an enables you to apply rules to messages that have been in your Inbox for a given number of hours, days or weeks. Available in Standard or Pro Version 5.0. Supports Outlook 2003, 2007, 2010. Now available for Outlook 2010 64-bit. |
More Information
The Run Rules Now dialog in early versions of Outlook do not have a Select All button – you need to select each rule you want to run, one at a time.
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Last reviewed on Aug 10, 2011
I am trying to create a rule that automatically forwards GoToMeeting replies. I have set the rule, however, it does not work unless I go in each time and say ‘run rules now.’ The problem with that is that my boss then gets duplicates as the rule pulls from everything in my in-box and not just the new incoming messages. Any suggestions?
How does the rule read currently? Do you have Stop processing enabled? Where within your rules list is this rule? Try moving it up the list, so it runs first.
I have two rules and the one I am having trouble with is the first one. It reads as follows:
“Apply this rule after the message arrives
where my name is in theTo or Cc box
and with gotomeeting in the subject or body
and which is a meeting invitation or update
forward it to Bert Newman
and display a Desktop Alert”
I am sending out GoToMeeting invitations and want the “accept”, “decline” responses to go directly to my boss.
Should I include “which is an automatic reply”? I associate auto-replies with people who are out of the office, but maybe that would apply to GoToMeeting replies as well?
I don’t think you need automatic reply in it. Also, if you are a delegate or have send as permission, you could create it on his calendar and have responses go to him automatically.
What version of Outlook? If 2010, Click File, Properties and have replies sent to his address. Test it to see if it works – I have not tried it with Meetings as it is not supported in older versions. (It works fine for email.) ETA: I did a quick test – a copy of the accept/decline goes to the address i entered in options and a copy comes to me, to update the meeting request.