How to Print Outlook Address Books

The following methods are marked to indicate whether they are appropriate for the Personal Address Book (PAB), Contacts folders in the Outlook Address Book (OAB) or Microsoft Exchange Server Global Address List (GAL). In many cases, the techniques used for printing can also be adapted to exporting.

Outlook Contacts Folder | Personal Address Book | Global Address List | More Information

Outlook Contacts Folder

• Use Microsoft Access to link to an Outlook table, and use Access as the report designer. Unfortunately, this method does not support all fields.
• Arrange a Contacts folder view showing the fields you want to print, then print directly from the folder. Disappointing if you want the exact e-mail address, since Microsoft Outlook shows the display name instead.
• Use the Address Book as the data source for a mail merge in Microsoft Word, selecting your Contacts folder. The catalog format works well for the merge document. This method will not print details of distribution lists, though, and you’ll get only the first e-mail address from a contact item. The main advantage of this method is that you do get the actual e-mail address, not just the display name that the Outlook view shows.
• Print each Microsoft Outlook distribution list individually.
• Sue Mosher’s book, Microsoft Outlook Programming – Jumpstart for Administrators, Developers, and Power Users, includes a routine to export an Outlook 2000 distribution list to Excel, where you an save it as .csv file.
• Extract The Members Of An Outlook Distribution List To A Word Document (code sample)

Personal Address Book

• Import a Personal Address Book into an Outlook Contacts folder and print from there. In Outlook 2000, distribution lists import just fine. In earlier versions, each entry in the distribution list imports as a separate contact item.
• Import a Personal Address Book into Microsoft Outlook Express, which has a print function. You won’t get distribution lists, though.
• Use the PAB as the data source for a mail merge in Microsoft Word. The catalog format works well for the merge document. This method will not print details of distribution lists, though.
• Use the Export Client Extension to export distribution lists from a PAB into mail messages.

Global Address List

• To print an Exchange 5.5 distribution list
• Making the Exchange Server GAL Portable

• XADM How to Print Out Members of a DL from Exchange

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   Why both Contacts and Personal Address Book?
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4. A distribution list is a group of e-mail addresses, usually grouped un

   Outlook and Exchange Distribution Lists