Using OneDrive or Cloud Storage for PST Files

Last reviewed on September 21, 2014   —  12 comments

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With the release of Office 2013 and it's emphasis on OneDrive storage, I've had several people ask about moving their pst file to OneDrive, DropBox and similar services.

The answer: It won't work. Outlook puts a lock on the pst file when the pst file is open. OneDrive (and other cloud solutions) continually syncs the local folder. It won't be able to sync the pst because Outlook has a lock on it and as a result, the pst file could become corrupted and data loss occur.

While you could use OneDrive or another cloud service to store backup copies of your data files, its not recommended due to the large size of many pst files: uploading a large data file can take "forever". If you shut the computer down before its completely uploaded then try to open it from another computer, the pst may be corrupt.

There are online backup services that can backup pst files when Outlook is open and incrementally backup the pst, so only changes are saved. These are safe to use because they are designed to work with Outlook data files. However, unlike backing up a file to OneDrive or DropBox, you can't download the pst file to another computer or when needed. You need to restore it using the backup application.

When you use a backup service I highly recommend verifying the backup several days after setting it up, so your sure it's getting the pst files and also every few months to insure it's still working as expected.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

12 responses to “Using OneDrive or Cloud Storage for PST Files”

  1. Jim Wagner

    I found this website that someone is using his skydrive for his pst. I am skeptical.

    http://www.guidingtech.com/15216/sync-outlook-email-client-skydrive-multiple-computers/

  2. Jeke

    Diane,

    I want to put my Outlook 2003 pst file (600MB) on SkyDrive and copy it to another computer using Outlook 2010. Problem is can I use the 2010 version and copy it back to be used in Outlook 2003 as the current pst file? In other words move back and forth between two computers with different versions.
    Thanks...

  3. Jeke

    Thanks for your answer, Diane. Does that also mean a 2010 pst file will work in 2003? I thought they were slightly different in that 2010 contains more info than 2003.

  4. Joseph McKown

    Diane,
    I do not want to copy it to the sky drive... I want it to LIVE on the sky drive. that is where I want to access it like it was on my D drive... What would be the issue with doing that? This way I could access it on my desktop from work, or from my Surface when I am at home. I will never access it from 2 different computers at the same time...

  5. Ken Isaacson

    Diane,

    Please tell me if you see a problem with the following: I have two desktops in different locations. I won't be using them "together"-- I'll be weeks at a time at one, and then weeks at a time at the other. When I'm leaving Desktop No. 1, I want to copy the OL pst file (say, to my notebook), travel to Desktop No. 2, and copy the pst file there. When I'm ready to leave Desktop No. 2 and go back to No. 1, copy the pst file and then put it back on No. 1.

    The important thing (I think) is that when working on Desktop No. 1, no one will be using Desktop No. 2 (and vice versa), so there's no danger of changes being made to both machines. Only one machine will be used at a time.

    This should work, shouldn't it?

    Many thanks!

  6. Mike Handi

    You referred to some tools that allow an online backup of a pst to a cloud service. I can't seem to find a service like this. Would you have any recommendations?

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