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Synchronize Quick Access Toolbar and Ribbons?

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› Outlook › Synchronize Quick Access Toolbar and Ribbons?

Last reviewed on October 27, 2016     2 Comments

An Office user wanted to know how to sync Quick Access Toolbar and Ribbon customizations to another computer:

I customized my Quick Access Toolbar and ribbons. Is there a way to synchronize it to my other systems?

"Synchronize" indicates you are looking for an automatic solution and the answer to that is no, but you can import/export the customizations or copy the customizations to your other computers by copying the OfficeUI files. Copying the files is faster than using the Export customizations command, especially in Outlook where each item type has its own ribbon.

To export your changes, open the File, Options dialog and select Customize Ribbon or Quick Access Toolbar. Click Import/Export button and Export all customizations. Copy the file to your other computer and repeat the steps, choosing Import customization file instead.
Export customizations from the options dialog

To copy the files, close your Office programs then open Windows Explorer and type or paste

%localappdata%\microsoft\office

into the address bar and press Enter. This will open Windows Explorer to the location of the UI files.

Copy the OfficeUI files ot a new computer

Copy the OfficeUI and customUI files to the same location on your other computers and restart the applications. (Don't copy the other files and subfolders in the Office folder.)

Store the files in OneDrive, Dropbox or other online file storage for backup and easy access.

Synchronize Quick Access Toolbar and Ribbons? was last modified: October 27th, 2016 by Diane Poremsky

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About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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Eric Rakeem (@guest_213707)
August 1, 2019 6:47 am
#213707

Possible in 2019?

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Diane Poremsky(@diane-poremsky)
Author
Reply to  Eric Rakeem
August 5, 2019 2:14 am
#213720

Yes this works in 2019 too, but if you have a version with the simplified toolbar, the toolbar has SL in the extension. Example: olkapptitem.officeSL

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