Last reviewed on November 7, 2014   —  7 Comments

Outlook Email productivity addinsThese utilities speed up the entry and retrieval of information in Microsoft Outlook or add outlining or other note-taking functions to make Outlook act more like a Personal Information Manager (PIM).


Tools in the Spotlight

Category Manager

Category Manager allows sharing of color categories; it adds a sidebar to the folder view as well as opened items, in which you can group your categories and assign them lightning fast; and it adds a reminder, which optionally prompts you if you forget to assign a category. Version 3

eeminders for Outlook

eeminders gives you an uncluttered inbox that shows you what you need to work on, in the order that you want to work on them. Defer/snooze emails out of your inbox and have them magically appear back when you actually need them. Get email reminders to follow-up on important emails right in your inbox. Get reminders for non-email actions in your Inbox. Prioritize or schedule your emails in the order that you need to work on them and more... Supports Outlook 2007, 2010 and 2013 (32bit and 64bit). Free 30 day trial available


The eFiler toolbar for Outlook enables you to use file system folders as mailboxes, making mailbox size limits and public folders redundant. Search, open, reply to and forward saved emails or share them as zipped attachments or by hyperlink. Emails are filed in msg format with definable filenames with filing references. File using a predictive list, the Drop Panel, or automatically using the eRules feature to make filing transparent. Cloud Sync extends drag and drop filing via IMAP to phones. Supports Microsoft Outlook 2003, 2007, 2010 and 2013 (32 and 64-bit).

InLoox PM for Outlook
InLoox integrated project management software

InLoox PM for Outlook - your professional solution for efficient project management. Plan, manage, budget and communicate directly in Microsoft Outlook. More than 30.000 users worldwide. Get a head start on realizing everyday projects today with a free 30 day trial. Supported in Microsoft Outlook 2010 (32 & 64-Bit), 2007, and 2003.

Organizer for Outlook

Ceptara's Organizer for Outlook Add-in helps you get focused by defining Projects and Focuses and saving them into the Categories field. To help you better process your collection points (e.g. email folders) we added new ribbon buttons & right-click context menus that embrace our 5Ds processing method (Do, Defer, Delegate, Delete, put in a Drawer). We added a new Project Explorer and Organizer Task Pane to simplify project planning, weekly and daily planning. To help you learn from past execution and plan more effectively, we added the ability to categorize appointments to projects and provided for timecard reporting.


OutlookFinder is a search add in for Outlook. It will find all of your email, addresses, attachments, desktop files in seconds... Just enter your search and press enter. Replaces Outlook built-in search. Searches all your PSTs at once. Search Desktop and Mailbox. Supports Outlook 2007, 2010 and 2013 (32 and 64bit )

QuickFile for Outlook

File 90% of your emails at the click of a button. Manage your Inbox and Sent Items folders. Move emails out of the Inbox to the correct folder at the click of a button. QuickFile remembers the folders used for each person and presents a short customized list each time. Use the same list to Send&File in one step instead of having to go back to your Sent Items folder. Plus many more email management features such as one-click creation of task/appointments from emails, newsletter processing, deferred non-urgent emails and much more.

Resource Central

Resource Central is the complete meeting and conference planning tool for internal and external events. Partnering with Microsoft Outlook and the Exchange Server, Resource Central enables users to quickly and easily locate their optimal resources, verify attendee availability and order all associated services for their meetings directly through Outlook and Outlook Web Access. Resource Central also handles all changes or cancellations and sends order receipts automatically to all meeting arrangers, catering personnel, IT personnel, etc.

Smart Schedules for Outlook
Smart Schedules for Outlook

Capture YOUR standard work flows by creating templates of entire series of appointments and tasks. Click a button to use the templates to accurately calculate and schedule all your appointments and tasks for a project. See the full picture by viewing all appointments and tasks for a project in one place. Finally when a deadline changes, Easily and Accurately reschedule ALL affected appointments and tasks. This is your complete Outlook based scheduling and project management tool.


Tagwolf helps people save time while filing their email messages to folders in Microsoft Outlook. Tagwolf speeds up this task by intelligently suggesting the best folder for each email message. Instead of having to drag and drop emails to a large folder structure, users can simply accept this suggestion and file a message with one click. Works as an add-in for Microsoft Outlook 2007, 2010 and 2013.



Makes Outlook "hot" in any Windows application, so you can look up contacts, phone contacts, etc. no matter where you're working. Be sure to get the separate Outlook agent.

Advanced Quoting for Outlook

Provides automatic coloring of lines of text, depending on the nesting level of correspondence in replies and forwarded emails allows you to look over your e-mail messages more quickly and easily manage incoming e-mail.

Bells & Whistles for Outlook

Bells & Whistles is an Outlook add-in that includes more than 40 different features designed to help you manage and compose emails better and quicker. Bells & Whistles is the result of several years of Outlook add-in programming combined with the daily use of Outlook and lots of feedback received from our customers. The result is an Outlook add-in that smoothly improves your email routine without changing the way you deal with emails.

Bing Travel Planner Beta for Outlook

Bing travel planner add-in for Outlook 2007 and Outlook 2010. The Bing Travel add-in makes finding the lowest fare faster and easier because it's available anytime in Outlook.


CategorieZ adds a sidebar to Outlook allowing instant access to your categories. Select a contact and instantly see the categories assigned, need to make changes, easy just use the checkboxes. Set filters to show only the items in specific categories.

CCS Network Inventory

CCS Network Inventory is a powerful hardware and software inventory and asset tracking program. Install the software on your local PC or to a shared drive, and start scanning your LAN to get detailed software and hardware inventory and configuration information. Also integrates with CCS Help Desk and allows viewing of configuration information from a trouble ticket.

Chilibase for Outlook

With Chilibase for Outlook you can see your people in an extra panel. See the complete conversation with a person on a single click. See the conversation even with teams. See who is relevant and who is not. Chilibase is an Add-In for Outlook 2003 and Outlook 2007. Chilibase supports Exchange Servers and local .PST stores.

Classic Menu for Outlook 2007

Bring back the Outlook 2003 menus and toolbars to your copy of Microsoft Outlook 2007. All new features items of Microsoft Outlook 2007 have been added into the classic menu and toolbars. Supports all languages that supported by Microsoft Office 2007: English, French, German, Italian, Spanish, Portuguese, Japanese, Arabic, Korean, Chinese.

ClearContext Information Management System

Available in two versions, a free personal edition and a more powerful professional version, ClearContext IMS is an add-in for Outlook that automatically prioritizes, organizes, and color-codes the e-mail in your inbox, placing the most important e-mails from the most important senders at the top of the inbox, ready to be dealt with immediately. Less important e-mails, such as newsletters and correspondence from low priority senders, are placed further down in the inbox and junk/spam e-mails are moved to the bottom. ClearContext IMS automates the e-mail filing process to help you keep your entire mailbox organized. Version 3.0


CONCIERGE SERVICES is meeting planning tool for booking resources and services such as catering, conference rooms, table settings and equipment such as cars, laptops etc directly from Outlook's meeting request. All bookings and orders made in CONCEIRGE SERVICES can be exported into the organization's financial application (for instance Dynamics AX/NAV). With touch screens, the employees will be able to book resources directly from the monitors. Print out guest labels and register and checkout guests right from Outlook.


Create distribution list from contacts based on selected categories.

Copernic Summarizer

Fights information overload by summarizing Outlook and other mail messages, web pages, documents, etc. Summary reports include key concepts and sentences.


copy2calendar automatically converts text containing appointment information into Outlook calendar entries. It recognizes date and time specifications in 13 languages and can be configured to handle virtually any existing date/time format. copy2calendar can be used from any Windows application.


Converts text in virtually any Windows application into Outlook contacts, appointments, tasks, or notes. Copies text to create an entire contact or appointment at once, without retyping. It works from email signatures, web search results, documents, resumes, and any other source of contact or event information.


Credenza turns Outlook into a practice management tool. Organize your calendar, tasks, email, documents, research, phone calls, notes, billable time and more according to your client matter files or projects. With Credenza you can easily track time as you work. Recapture lost billable hours stolen by email and bill for any activities in Outlook. Credenza also makes collaboration easy by allowing you to create a Team to share information with other users.

Davton CRM-Linker

CRM-Linker is a family of products which make it easy to link emails sent and received in Outlook with cloud based CRM systems such as AddressTwo, CapsuleCRM and HighriseCRM.

Did from Puzzlepart

With Did, your time tracking days are over. By keeping your calendar updated your timesheets will be ready for your approval on Friday. Did does not make use custom plugins for Outlook. It builds on standard Outlook functionality such as Categories and Private marking to convert your calendar to a time sheet.


DirectXchange is an Outlook Add-in that allows you to send large files via email by automatically compressing and splitting them. DirectXchange loads large files, compresses them into a zip archive, splits the archive into multiple pieces and attaches each piece to a separate email message. It then sends these messages to the recipient. On the receiving end, DirectXchange automatically re-assembles the pieces into the original archive.

Document Exporter for Internet Explorer

Document Exporter for Internet Explorer brings PDF, XPS, DOC and other widely used formats to the most popular Internet browser ever, enabling you to save web pages to one of this supported document type or simply attach to your Microsoft Outlook emails in a single click. Whichever format you export, Document Exporter preserves all the inline/embedded images, hyperlinks and make textual contents editable in the generated documents. Supports Internet Explorer 7 and above. No PDF printer or Adobe Acrobat drivers required.


EasyCombineMail is used to combine a group of emails into one new email. The resulting email display the combined content in chronological order. Duplicates are removed. This product saves time in viewing multiple emails into one. Works with Outlook 2003/2007.


If you organize events or work with a group, you can collect the replies and use EasyExportMail to send them an Excel spreadsheet. You can add your own custom columns to keep track of the status for each recipient. The original emails are preserved. No server is required. Supports Outlook 2003 and 2007. Export to Excel 2003 and 2007.

eMail Manager

eMail Manager is an addin for Outlook 2007 or 2010 to assist the user in filing / archiving and retrieving emails. Messages are either saved in Outlook / Exchange folders or as MSG files in the file system. The file message dialog presents you with a list of recent save locations and a range of options for dealing with attachments. As mail is sent eMail Manager pops up a dialog prompting you to save or delete the sent message. Messages saved into the file system are consistently named with a configurable filename format.

Email Stopwatch

Automatically track the time you spend reading and writing email. Makes it easier to confirm before invoicing and get properly paid for your time, especially with clients who love to email.

EmailNotes for Outlook

Add notes to your email in Outlook with the click of a button. The notes do not change your original emails in anyway so you can safely reply/forward emails with no risk of unintentionally passing on confidential notes. Your folders will display which emails have notes attached for your quick reference. EmailNotes also adds buttons to Outlook so you can send notes with emails when you want to. Notes are saved inside Outlook so they get backed up every time you backup your Outlook data. Free Evaluation Copy Available. Supports Microsoft Outlook 2007, 2010 and 2013 (32 and 64 bit)

Exselo Desktop

Exselo Desktop is a Business Productivity Search tool that helps users with their day-to-day informational and operational needs. Exselo recognizes the challenge to effectively understand and use the vast amount of information available. Exselo Desktop is a modern tool to help you find the information you have in Outlook and your computer to get your job done. Supports Office 2010 and higher, preferably the 32-bit versions.

FewClix for Outlook

FewClix for Outlook is a productivity add-in for Microsoft Outlook that is integrated inside the mailbox and provides you with the following capabilities: Search, Prioritize, Personalize. Since it is integrated into the Outlook mailbox, FewClix for Outlook displays search results in Outlook's native view. It also indexes email and attachment content, so that you have the added capability to search for emails using these options.


File emails from Outlook into project or client folders automatically by specifying the project number or client name in the subject of an email. FileChimp matches this data to a folder name located anywhere on your network! Watch as the bulk of your emails are automatically filed and finish the task with manual filing for emails that do not fall within the scope or a project or client folder.Save time and effort and ensure relevant emails are correctly filed throughout the office. Most emails are filed with ZERO clicks!

Folder Backup for Outlook

Use Folder Backup to preserve Microsoft Outlook data, with 1-Click Backup from Microsoft Outlook toolbar and manual backup when needed. Instant backup and recovery of a selected Outlook folder in just a few clicks. Restore only those items that have been removed or updated. Compatible with Windows 8, Microsoft Office 2013 and Office 365. Free and Pro versions available.

Folder HelpDesk for Outlook

Cooperate on incident management inside Outlook. Folder HelpDesk may be installed in any Outlook folder. Manual or automatic conversion of e-mails into tickets with formatting, images and attached files included. Manual conversion also of Outlook Tasks and Appointments. E-mail history, FAQ answers. Statistics tool. Knowledge base. Supports Win 2003-8, Office 2003, 2007, 2010 (32-bit) and 365 and SQL Server, SQL Azure and Access databases.


GERTES (Global Email Response-Time Expectation System) is a new worldwide system that allows you to set an expected response-time on any email that you send. Works with Outlook and other email clients.

Important Dates+

Important Dates+ is a reminder system enhancement to Microsoft Outlook. It allows you to place reminders on any item in any private folder in Outlook or public folder in Exchange. For example, you can put a reminder on a contact and set daily, weekly, monthly or custom date patterns of your choosing. Reminders are sent as e-mail messages to all recipients noted on the Reminder. Important Dates+ works well as a "Bring Forward" or "Tickler" system and as a basic project and task manager. MS Exchange server is required.

Important Mail Alert for Outlook

This free plugin will notify you every time an important email comes. You just enter some text, e.g. a name, email or some words from a subject or body, and the add-in alerts you once an e-mail containing that text arrives. The alert will come on top of all other open programs, so you will never miss it! The add-in can find a message in any Inbox folder, even if it gets to Junk, or is moved to some other folder by your Outlook rule. It works with Outlook 2003 - 2010 and Exchange servers.

Inlook Time Management

Inlook Time Management helps you optimize how you spend your valuable time. Inlook leverages advanced email and meeting analytics to help you prioritize your day to day work, increase productivity and measure how much time you are spending per task, per project or per customer. Inlook also helps you implement email handling techniques by automating many time consuming, administrative actions such as smart archiving (fully automated or by providing smart suggestions) , deferring email handling, scheduling time to handle an email and more.

Insert Date-Time

Stamp any Outlook item with your name and the date/time, in various formats and locations. Enter code WD9BHK53 during checkout.

InsertText 4Outlook

InsertText reduces the time it takes to write and respond to emails while also increasing the accuracy. InsertText gives you the fastest way of creating and using templates/pre-written responses in Microsoft Outlook. Write templates that you can reuse later or insert repeated text/graphics fragments or create new emails directly from templates. Much more than just copy & paste and easy to use even if you have hundreds of templates. Your templates can include email specific fields such as the message, Subject, To, CC and BCC fields. Works inside Outlook and from the System Tray. Version 3.0.20


IQTELL is number one solution for GTD. Sync Email, Calendars, Contacts & Evernote to iOS and Android smartphones and tablets. IQTELL connects to and syncs with any and all email providers, including: Gmail, Yahoo, Exchange, Office 365, AOL, iCloud, cPanel, Hotmail,; as well as any other providers using either IMAP or POP3 Free trial.


Jello.Dashboard is a homepage for Outlook, to aid in the practice of Getting Things Done time management. With it you can view your appointments and tasks with due dates and your favorite Outlook folders from inside the dashboard. Search for any type of Outlook item, view lists of Outlook flagged and unread items. View your items in a Master list which you can email and print. Works with Outlook XP or higher. Free. Beta version 4.1


knowTime turns your Microsoft Outlook calendar into a fast, easy way to note what you did. A few minutes before lunch and at the end-of-the-day will provide you with soon forgotten details of what you did, the normal interruptions, and the exceptional situations. If you remember in detail what you did last month, you don't need knowTime.


Lookeen Desktop Search with an optional Outlook add-in enables Windows users to quickly and easily browse all data in documents, e-mails, attachments, contacts, appointments, tasks and notes. Relevant information is at the user's fingertips within a few seconds, and search results are always up to date with real-time indexing. Advanced search queries and filter options allow users to easily narrow down a search. View & edit documents, reply to or forward emails and more from within Lookeen. Supports Outlook 2003, 2007, 2010, 2013 and Office 365, and Windows Vista, 7,8, and 10.

Mail Minder

Have you ever sent an email that you wish you hadn't? The Mail Minder Add-In solves several problems related to sending email. It looks at each email before it is sent and applies the following solutions: With Delay Send the mail will be delayed by the number of minutes you specify in your settings. SafeBcc will split the BCC list into individual emails before sending. Safe Reply warns you if you are about to Reply All to an email that you were BCC'd on. This keeps your identity safe from other recipients of the email.

MailNotes for Outlook

Write down important notes when you discuss the mail using hands-free telephone. Write all the related information next to the email you are reading. View the related notes anytime later. Work inside Outlook instead of writing on the paper.


ManagePro is a complete project and task management tool for managing goals, projects and people's performance. Extremely versatile in its configuration, it provides a multi-display environment of worksheets, timelines and scorecards, all having the ability to drill down to a lower level of detail with a simple point and click. Includes Outlook integration - drag and drop email onto any project, calendar time slot or to-do list for instant tracking and documentation. Email any record, any report and any written text out of ManagePro while tracking who you sent it to and the content.

Message Assist

Message Assist is an Outlook Add-in that automates and accelerates the process of everyday email tasks. Message Assist allows you to compose, reply, forward messages, insert phrases, insert pictures and files, compress attachments and file messages with a single click.

MissingLink Project Center

MissingLink Project Center unites all of the files, contacts, and email messages about your projects together in one central location, right in Outlook. With MissingLink Project Center, you can search and capture critical emails on a project-by-project basis, maintain a complete revision history of every attachment with the ability to retrieve prior versions.

More Productive Tools for Outlook

More Productive Tools for Outlook is an innovative tool that expands your ability to get information into and out of Outlook quickly and effectively. More Productive Tools provides you with a vast array of capabilities to make your Outlook use more productive and efficient. Supports Outlook 2000, 2002 (XP), 2003 and 2007. Currently Free. Beta

Nelson Email Organizer

NEO Pro is an email organizer and search engine for Outlook that indexes emails (including multiple message stores), as they are sent and received, into convenient virtual folders such as Correspondent, Date, Attachment Type and Category for instant access. NEO Pro introduces Conversation View, which allows users to expand the thread in the message list. Includes email notation so that users can add notes to individual messages for future reference. Compatible with Outlook 2010 (32 bits), 2007, 2003 and works with or without Exchange Server.

NEO Find

NEO FIND organizes all emails automatically in the most logical and intuitive way people think about their messages: around the correspondent involved in the email communication. Adopting Caelo's patented virtual folder structure all emails (both sent and received) are organized in a Correspondent folder. This folder can be searched or filtered to quickly zoom-in on the message needed.

Note&Do for Microsoft Office

Note&Do is a free add-in for Microsoft Excel, Outlook, PowerPoint and Word that lets you easily take notes and plan application-specific tasks


Notes2 plug-in for Microsoft Outlook allows you to create and stick Notes to Outlook e-mails, tasks, contacts, appointments and meetings like using Post-It notes. Auto-insert content of the linked note, when replying or forwarding e-mail. Customize notes with different colors or text fonts. Easy items filtering by note presence. Notes reminder and date/time stamp. Auto-mark with the flag an Outlook item linked to your Note. Print e-mail with Note. Free Evaluation Copy Available.


OkInbox delays any non-urgent and unimportant email, bundles these emails in to a digest and delivers them as a single email newsletter at a later time and date more convenient to you. When you use OkInbox, the benefits become obvious. You get less email in your inbox. Less distractions from email constantly arriving in your inbox. Reduce task switching instead of having your attention diverted to new email. You'll be able to better focus on important email and other tasks.

OLAP Statistics for Outlook

OLAP Statistics tool for Outlook helps you gain insight into your folder items and make new discoveries. It analyzes Outlook data in multi-dimensional view in grids, charts and graphs and supports pivoting, drill down/slice and dice and filtering. You can run analysis tool on individual Outlook or public folders. Specify any field as the measure using functions such as sum, count, distinct count, maximum, minimum etc, and use this against other fields to generate statistics. Save and share reports as PDF, JPEG, HTML or PNG formats.

Outlook Date Stamper

Date Stamper for Microsoft Outlook add-in inserts date and time into Outlook Contacts, Tasks, Emails, Appointments and other MS Outlook items with a click of a button. Version 1.00.0066

Outlook LAN Messenger

Outlook LAN Messenger is a cross platform instant messaging software designed for use within local area networks. This Intranet Office Messenger is an ideal replacement for Internet messengers in companies, providing private and secure messaging, improving internal communications and business productivity inside the office. Outlook plug-in allows you to send Messages and Calendar to other users. Version 5.

Outlook Touch

Outlook Touch is a whole new way of interacting with Outlook. An innovative multi-mode UI will speed up the way you process emails and navigate within Outlook. The TouchBall is useful whether you work with a mouse or have touch-enabled hardware. It's always floating above your main Outlook window, positioned where you want it and always ready to be easily accessed. Or drag it and tuck it away in a corner when you don't need it (or turn it off and on via the Ribbon). It's transparent design allows you to view the content of the email behind it or the messages in your folder

Pause Outlook

Pause Outlook is the ideal solution if you need to concentrate on your work and you don't want to be disturbed by any new e-mails. Similar to you can switch to your Outlook Pause for a specific time. After this time your Outlook will switch back to the Online mode and new e-mails will come in again. This free Outlook-Add-In works with Outlook 2013 and Outlook 2010 (32bit and 64bit)

PDF/XPS/DOC Document Exporter for Outlook 2007

Document Exporter brings PDF, XPS and other widely used formats such as DOC, MHT and HTML to Outlook 2007 enabling you to save or simply attach your emails as PDF/XPS. You can batch convert multiple mail (or post) items to multiple file documents in a single-click. Additionally, you can merge and save multiple related mail (or post) items to a single file document. Whatever the technique you use, Document Exporter preserves all the inline/embedded images, hyperlinks in the generated documents.

Personal HelpDesk for Outlook

An automated ticketing system for one-person helpdesk and issue tracking in Microsoft Outlook. Log, analyze, track and escalate support requests in an organized and structured process in Outlook. Auto-process incoming support requests and send automated notification emails or SMS alerts. Supports enforcement of SLA in line with ITIL guidelines. Integrated knowledge base, asset tracking and statistical tools. Support for Skype and Phone calls. Includes a self-service website where end-users can submit new support requests, check status, search through the knowledge base. Improves your efficiency to enable faster response time.

PlainSight Desktop Calendar

PlainSight Desktop Calendar is a great looking calendar which can be full integrated with wallpaper. It can get data from Outlook and display them on the desktop. It can also get weather forecasts from a weather information server.


System tray add-in to quickly look up Outlook contacts, use contact data in Word letters and other documents, assign hotkeys to Outlook folders and tasks, dial contacts, and launch shortcuts. Works with Outlook 2000 through Outlook 2010 (32-bit only) and any version of Windows (32- or 64-bit).


Ever missed an action item buried in your email? Forward your important emails to Producteev to create to-do lists on the web and receive alerts when needed. Put Outlook tasks in the cloud and access them from all Producteev applications (mobile, desktop, web...)


Qlockwork is a personal time tracker that automatically tracks PC activity and fills out a new calendar in Outlook with exactly what you did. It's hands-free (no timers), it tracks absolutely everything and it knows if you are working or away. It uses sophisticated algorithms to work out what you are actually concentrating on vs what you just have open.

Redmine Outlook Add-In

This Outlook add-in makes it possible to sync issues, projects, contacts and calendar, as well as to get quick access to attachments and messages on your Redmine, or account.

ReliefJet Quicks for Outlook

ReliefJet Quicks for Outlook is a bundle of handy add-ins for every Outlook user. These add-ins significantly increase Outlook user's productivity by automating routine tasks, preventing user from typical mistakes and tweaking Outlook to make it more friendly and functional. Currently the bundle contains the following products: Quick Tweaks, Quick Warnings, Quick Folders, Quick Text, Quick Notes and Quick Reports.

Reply With Templates

Tool integrated to Microsoft Outlook e-mail toolbar allows you to reply or forward e-mail with a predefined template. Create a new template as easily as a new e-mail or use your existing e-mails as templates. Personalize Replies. Preaddressed templates. Support for Hot keys. Send personally (separately) or to all recipients. Organize email templates into subfolder structure to get a quick access to your Templates. Share your templates. Version 1.21


ReplyButler is a productivity tool that automatically pre-writes the greeting phrases (with the correct name. The text module storage saves time for anyone who answers customer e-mails. It can automatically answer e-mails for you. ReplyButler also helps you organize your e-mails by automatically moving your answered e-mails into the right folders. And if you forget an attachment, ReplyButler will remind you. Works with Microsoft Outlook 2000, 2002, 2003, 2007 and Outlook 2010 (32-Bit). Version 4.00 supports the plentyMarket webshop system.


Response Templates for Microsoft Outlook (Outlook 2003, 2007, 2010) is an intuitive addin that allows you to create and store email templates for replying to frequently repeated email questions. Using an easy to retrieve folder storage system built into Outlook, Response Templates enables you to easily find and insert the items you need (text snippets, sentences, paragraphs, URLs, attachments, etc.) into your emails for quick, easy and professional replies to customer emails.


Capture name and addresses from e-mail signatures, Outlook items, a web page or a document and automatically create a Contact. Version 1.11.2176

SimplyFile for Microsoft Outlook

SimplyFile helps you file incoming and outgoing messages to the right Outlook folder with one click of a mouse. SimplyFile's state of the art algorithm learns as you file messages and suggests destination folders for filing. All you have to do to send a message to the right folder is click a button. SimplyFile also includes buttons for turning messages into Tasks and Appointments. Compatible with Outlook 2000, 2002, 2003 and 2007. Version

Single Click Filing for Outlook

Use Single Click Filing for Outlook to file your messages in Outlook. You can define up to 10 filing folders each with its own toolbar button and use the corresponding shortcuts (Alt+1, Alt+2, ... , Alt+0) to quickly and easily file messages. Free trial.


SpeedFiler is an Outlook add-in that makes it extremely easy to file email, and is especially useful for capturing outgoing messages before they get dumped in the catch-all Sent Items folder. SpeedFiler's super-fast find-as-you-type folder selection window makes filing almost effortless, even for people who have lots of folders in a deep hierarchy. Now supports Outlook 2007, includes ribbon support. Trial version available. Version 2.

SyncPlus Reveal

SyncPlus Reveal will show mobile users important properties of messages that the ActiveSync client may not show. Mobile clients may not show the sensitivity of the mail message (e.g. personal, private, and confidential), the classification of the mail message (e.g. official, top secret), the importance of the mail message (e.g. high, low), whether a delivery receipt or read receipt was requested, and more. How would your user’s handling of the mail message be affected by the sensitivity? Some properties could be unwittingly forwarded on to the next user.


TabView Organizer is a plugin for Microsoft Outlook that allows you to search, sort, group, and view information in a few clicks in the way you prefer.


Taglocity for Outlook enables users to assign unlimited keyword "tags" to any Outlook items such as email, contacts, calendar entries, etc. Instead of forcing content into conventional folder structures that too rigid, each tag essentially acts as a virtual folder, thus reducing the need for folder hierarchies. Taglocity can also automate common tasks by running actions when tags are set, such as turning email into appointments, assigning additional tags, or automatically moving messages into specified folders. Version 2.0

TaskCracker for Outlook

Manage tasks VISUALLY within native Microsoft Outlook interface using intuitive Urgency/Importance matrix. Build the right agenda for the day considering both Urgency and Priority of tasks. Ensure long-term success by singling out Important but not Urgent tasks. Save your time by sorting out not Important tasks to get rid of at all. Powered by Stephen Covey's, Getting Things Done, and Inbox Zero task management methods.


Taskline automatically schedules Microsoft® Outlook's task list. With Taskline, you know when each of your tasks is likely to start and finish, enabling you to meet deadlines with confidence. Taskline can also display tasks in Outlook's calendar. Taskline 4 now supports both the 32-bit and 64-bit versions of Outlook 2010 and 2013. It also includes enhanced task scheduling, such as the ability to manually adjust schedules by dragging tasks in Outlook's calendar.

Team KnowledgeBase for Outlook & SharePoint

Team KnowledgeBase connects Microsoft Outlook to SharePoint to leverage the information and KB articles stored on one or more SharePoint lists, such that support staffs can easily browse through KB articles in Outlook, or make use of the search functionality to locate a relevant KB article of interest, and insert it to the outgoing email reply as PDF file attachment, or embedded inline content or as hyperlink URL directly from within Outlook. Reduce customer support and improve staff productivity, all inside Outlook.

Team TimeSheet for Outlook & Database

An enterprise time reporting and billing management solution for teams of any size to work, plan, execute project related activities and timesheets within Microsoft Outlook, and publish to a central database. Leverage the familiar Outlook calendar and task interface to track time and expenses towards projects, clients or any entity your business requires. Generate attendance, payroll, cost estimates or billing reports for accouting purposes in Excel, PDF, XML or HTML. Support auditing of timesheets, offline usage, automatic alerts, custom fields and OLAP analysis. Ideal for organization and teams that charge by the hour.

TeamKB for Outlook & Exchange

TeamKB for Outlook and Exchange is an enterprise-grade knowledge base, allowing you and your team to share information, reduce customer support, improve staff productivity and eliminate time wasted searching for information across disparate systems such as shared folders and paper documents, all inside Outlook. With TeamKB, your team can document best practices and solutions to common problems and reply to time-consuming and repeated queries from your users in a click.

Time Tracker Outlook Add In

This Outlook add-in makes it possible to record the time spent by the user on processing mail or tasks, and can be exported as report.

Trello for Outlook

This tool provides Trello at your fingertips. Outlook is already one of the most important tools in your daily work life and having Trello nearby is just plain efficient and convenient.

Trog Bar

Auto-prioritizing task manager for Outlook supports popular methodologies for managing tasks like David Allen's Getting Things Done, Total Workday Control, and Total Relaxed Organization. Manages emails as tasks automatically. Works with Microsoft Outlook 2003, 2007, or 2010.

W5Templates CRM

W5Templates CRM is a Microsoft Excel based CRM product with both a pc component and a mobile app. Free trial available.


WindowTabs is a utility which adds tabbed window management to Outlook. WindowTabs attaches a small tab to the top of each Outlook window so you can switch windows easier. You can drag-and-drop one tab over another to organize your windows into tabbed groups.

Xiant Filer

Xiant Filer is an Outlook add-on that seamlessly integrates with Outlook and recommends filing options based on your filing habits. It further simplifies mailbox management by enabling filing across multiple e-mails through its file by sender, file by thread, and file by topic features.

Xobni for Outlook: Infinity Edition

Xobni is the free Outlook plugin that saves you time finding email, conversations, contact info, and attachments. Get lightning-fast search and learn more about the people in Outlook through information drawn from around the web. LinkedIn, Twitter, Facebook, Salesforce, Hoover's info, and more-all right inside Outlook.

Zoocork Notice Board for Outlook

Zoocork adds a dedicated pane for internal communications notices to Outlook. The contents of the notices are managed via Zoocork helps to improve internal communications within large companies. Contrary to email communications the 'notices' never get lost in the mass of daily emails and remain visible until removed by the communications team. Zoocork notices are particularly useful for raising awareness. Zoocork is currently compatible with Outlook 2007 and 2010. Outlook 2013 support coming soon.

More Information

Implementing David Allen’s Workflow Processing Using Microsoft Outlook — Explains how to use Outlook to enhance personal productivity, making use of built-in features like categories and views


    • Diane Poremsky says

      First sign of insanity... LOL.

      If it's a Toshiba and its saying something like "You've got mail" (and you don't use AOL), you have an application called Toshiba Voice enabled. Go to Outlook's File, Options, Trust Center, Add-ins and remove the check from "Mail Speak (TOSHIBA)". If you can't find Addins, what version of Outlook?

      If its reading mail, check your Accessibility settings in Control panel. You have Narrator enabled. Control Panel\All Control Panel Items\Ease of Access Center.

      If neither of those are the problem, what is it saying?

  1. Ramona says

    I have enjoyed Copy 2 Contact for many years but will not upgrade since version 3 is now subscription-ware. I wonder if there is an alternative.....

    • Diane Poremsky says

      It's the correct site, they changed the domain (and aren't very good webmasters). I know the purchase now > create account links don't work - you need to go through My Aladdin account link instead.

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