The Find tool (and Advanced Find) searches across folders in a single Personal Folders file or in your Exchange Server mailbox. However, it cannot search subfolders in another user's mailbox or in a public folder. You can get searchable subfolders in a public folder by adding one of the Enterprise Search Tools, which generally rely on index server technology.
The search engine used by Outlook 2003 and older versions is slow and often finds items in an unexpected order (older items before newest items).
Outlook 2007 and 2010's Instant Search uses the Windows Desktop Search engine to provide instant searches.
Enterprise Search Tools | More Information
More Information
- To search for an e-mail address in Contacts in Outlook 2000
Hey Diane,
about Lookeen... They offer a Lookeen Free Edition (https://free.lookeen.com) for personal use with no index limitations and the full functionality, as long as it is stored on the main drive.
Best Regards
I suggest that anyone interested in search tools take a look at the newest version of X1 - X1 Search 8. It is very fast and has a great intuitive UI. I am not with the company - just an avid user of the great tool. I receive far too many emails to read in a day so tools like X1 are a real necessity for me.
Hi, Diane.
We are a 5 persons company, heavily relying on indexed contents search of our e-mail *.pst folders kept tidy since AD2000.
We use Outlook 2007/2010 Clients. We carry out search by the indexed Windows Search facility, composing queries and using the query results for further processing, like shifting those mails meeting query criteria into a dedicated folder.
Recently we introduced Exchange Server 2010 in order to centralize information and are shifting all our mails to the Server. Now, even in cached mode, we are unable to search our Favourite Public Folders unless we select one single folder - this defeats the purpose of search entirely.
Can you help.
We are consultants ourselves and we know that consultancy is not for free. Thank you.
Unforutnately, Public folders are treated as individual data files, with Search Folders limited to a data store. If the public folder is in public folder favorites and you are caching them locally, Instant search (using the Search all mailboxes options) should search them too. If they are cached I know that Windows 7 'Start Search" will find messages in them.