The Find tool (and Advanced Find) searches across folders in a single Personal Folders file or in your Exchange Server mailbox. However, it cannot search subfolders in another user's mailbox or in a public folder.
You can get searchable subfolders in a public folder by adding one of the tools on this page which generally rely on index server technology.
Personal search tools are listed at Personal Tools
Tools
Exselo Desktop is a Business Productivity Search tool that helps users with their day-to-day informational and operational needs. Exselo recognizes the challenge to effectively understand and use the vast amount of information available. Exselo Desktop is a modern tool to help you find the information you have in Outlook and your computer to get your job done. Supports Office 2010 and higher, preferably the 32-bit versions. |
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Find ANY email in your mailbox in SECONDS with FewClix, a FREE search and productivity Add-In that is integrated inside the Outlook mailbox. FewClix has a simple, user-friendly interface and helps you narrow down your search results to locate the one message that you need, with just a couple of clicks. No more wading through hundreds of vague search results or building complex search queries to find what you need. This easy-to-use, ultra-fast inbox search is yours, for FREE! |
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Lookeen Desktop Search with an optional Outlook add-in enables Windows users to quickly and easily browse all data in documents, e-mails, attachments, contacts, appointments, tasks and notes. Relevant information is at the user's fingertips within a few seconds, and search results are always up to date with real-time indexing. Advanced search queries and filter options allow users to easily narrow down a search. View & edit documents, reply to or forward emails and more from within Lookeen. Supports Outlook 2003, 2007, 2010, 2013 and Office 365, and Windows Vista, 7,8, and 10. |
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MAPILab Search for Exchange is a solution for searching messages and other items in multiple mailboxes on Microsoft Exchange 2013, 2010 and 2007 servers. The product is a tool for carrying out multi-mailbox searches, and provides greater functionality than the built-in features in Microsoft Exchange 2013, 2010, 2007 servers. MAPILab Search for Exchange is designed to fulfill a range of tasks to automate the e-discovery process in your organization: internal investigations; human resources activity monitoring; legal discovery. |
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Indexes Outlook mail and files on your computer for fast searches. Sends back a daily search log that contains no personal information; you can opt out of detailed logging. Available in free and pro versions. |
We have exchange 2013 and want to search public folders without using cache mode and favourites. Can you do this?
It should work, but would be one folder at a time - that is a limitation of public folders.
Thanks for your post Diane. I am giving the "Search Public Folders" utility a try, and so far it looks promising. Cheers.....