The Find tool (and Advanced Find) searches across folders in a single Personal Folders file or in your Exchange Server mailbox. However, it cannot search subfolders in another user's mailbox or in a public folder.
You can get searchable subfolders in a public folder by adding one of the tools on this page which generally rely on index server technology.
Personal search tools are listed at Personal Tools
Tools in the Spotlight
OutlookFinder is a search add in for Outlook. It will find all of your email, addresses, attachments, desktop files in seconds... Just enter your search and press enter. Replaces Outlook built-in search. Searches all your PSTs at once. Search Desktop and Mailbox. Supports Outlook 2007, 2010 and 2013 (32 and 64bit ) |
Tools
Exselo Desktop is a Business Productivity Search tool that helps users with their day-to-day informational and operational needs. Exselo recognizes the challenge to effectively understand and use the vast amount of information available. Exselo Desktop is a modern tool to help you find the information you have in Outlook and your computer to get your job done. Supports Office 2010 and higher, preferably the 32-bit versions. |
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Lookeen Desktop Search with an optional Outlook add-in enables Windows users to quickly and easily browse all data in documents, e-mails, attachments, contacts, appointments, tasks and notes. Relevant information is at the user's fingertips within a few seconds, and search results are always up to date with real-time indexing. Advanced search queries and filter options allow users to easily narrow down a search. View & edit documents, reply to or forward emails and more from within Lookeen. Supports Outlook 2003, 2007, 2010, 2013 and Office 365, and Windows Vista, 7,8, and 10. |
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MAPILab Search for Exchange is a solution for searching messages and other items in multiple mailboxes on Microsoft Exchange 2013, 2010 and 2007 servers. The product is a tool for carrying out multi-mailbox searches, and provides greater functionality than the built-in features in Microsoft Exchange 2013, 2010, 2007 servers. MAPILab Search for Exchange is designed to fulfill a range of tasks to automate the e-discovery process in your organization: internal investigations; human resources activity monitoring; legal discovery. |
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As any Exchange Public Folder user knows, you can't search all the folders under "Public Folders" in Outlook - you can only search one folder at a time. This small utility addresses this limitation and allows you to search in subfolders of Public Folders. Free. |
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Indexes Outlook mail and files on your computer for fast searches. Sends back a daily search log that contains no personal information; you can opt out of detailed logging. Available in free and pro versions. |
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3 Comments on "Enterprise Search Tools for Outlook"
We have exchange 2013 and want to search public folders without using cache mode and favourites. Can you do this?
It should work, but would be one folder at a time - that is a limitation of public folders.
Thanks for your post Diane. I am giving the "Search Public Folders" utility a try, and so far it looks promising. Cheers.....