A user contacted me this week, looking for solutions to his search problems. Advanced find is crippled in newer versions of Outlook and although Instant Search can handle most searches, Advanced find can search more fields and Query Builder lets you refine your searches, but you can't save the searches or print the results.
He uses Advanced Find on his calendar and has several complaints:
1. No status bar showing the number of message found.
The status bar is missing from Advanced find, but if Instant Search can handle the search, it has the count in the status bar. If it's possible to Group a field into one group, you'll get the total count too. (If Group by creates multiple groups, you'll need to add the counts together.)
To use: right-click on the row of field names above the results and Group by. You can customize the view, however, the view isn't saved.
2. Saved searches are gone.
Office Saved searches (.oss) are long gone, removed from Outlook 2003 due to an exploit, back in 2007. If you do the same searches over and over (and nothing else!), the Instant Search MRU may meet your needs. The MRU is not long enough for most people, so it's not a good replacement for Office Saved Searches.
Possible work around for complex criteria: copy the Instant Search criteria and save it in a Note.
3. You can't print search results in Advanced find.
In you can use Instant Search you can Print a list of found items. Or you can do the two-step: Select All in the results pane, Ctrl+C to copy, then paste into Notepad or Excel to print. If you paste into Word or an open Outlook message you'll need to use Paste Special, As Text.
Tip: most (if not all) fields are supported. If you aren't sure, try it! Use the fieldname without spaces. IE, firstname:diane
Instant Search Tips