Last reviewed on November 7, 2014   —  No Comments

One of the most sought features of an e-mail program is the ability to automatically route, print and otherwise process incoming messages — and outgoing messages as well.

These tools provide automatic messaging functions for specific situations. General message processing tools are at Automatic Messaging Processing Tools.

More Information


Tools in the Spotlight

Attachments Processor

Attachments Processor allows extracting attachments from the incoming messages and save them to your hard disk (extracted attachments are replaced in the incoming message with a link to the file on the disk or a text file with an attachment description as well and a link to it). Attachments Zip Compressor: allows automatic archiving the attached files by ZIP both for incoming and outgoing messages. It can create self-extracting archives and password-protected archives. Blocked Attachments management: utility for managing the list of attachment types, which are blocked by the Outlook security system.

CodeTwo Exchange Rules Pro
CodeTwo Exchange Rules Pro

CodeTwo Exchange Rules Pro goes beyond standard Hub Transport email rules on Microsoft Exchange 2007 or 2010 and lets you fully control email flow, filter messages and add signatures and branding to email. It is easier to use than Exchange native tools and it gives you everything Exchange offers, and also a lot of new features Exchange admins consider as a must-have. Quickly create group forward rules, auto-responders, filter messages, control email content, rewrite sender's addresses, tag messages, add signatures and disclaimers, and more.

eeminders for Outlook

eeminders gives you an uncluttered inbox that shows you what you need to work on, in the order that you want to work on them. Defer/snooze emails out of your inbox and have them magically appear back when you actually need them. Get email reminders to follow-up on important emails right in your inbox. Get reminders for non-email actions in your Inbox. Prioritize or schedule your emails in the order that you need to work on them and more... Supports Outlook 2007, 2010 and 2013 (32bit and 64bit). Free 30 day trial available


The eFiler toolbar for Outlook enables you to use file system folders as mailboxes, making mailbox size limits and public folders redundant. Search, open, reply to and forward saved emails or share them as zipped attachments or by hyperlink. Emails are filed in msg format with definable filenames with filing references. File using a predictive list, the Drop Panel, or automatically using the eRules feature to make filing transparent. Cloud Sync extends drag and drop filing via IMAP to phones. Supports Microsoft Outlook 2003, 2007, 2010 and 2013 (32 and 64-bit).

Email Scheduler

One of the utilities in the MAPILab Toolbox, Email Scheduler allows you to chedule messages to be sent at specific date/times or intervals by setting up a task for each message. MAPILab Toolbox is a set of 18 different add-ins for Outlook.

EmailMerge Pro for Outlook
EmailMerge Pro is the fastest, easiest way to mail merge

Create and send personalized individually addressed e-mail messages using an easy Wizard in Outlook - plain text, HTML or rich text. Your recipient list can be in Outlook, Exchange Global Address Lists, Excel or Access files. You can use Categories or Distribution Lists to keep mailing lists. You can even defer and batch send your emails to get around ISP restrictions. Outlook based solution for e-mail newsletters, business announcements and sales & marketing emails. Supports Outlook 2000, 2002, 2003, 2007, 2010 and 2013 (32 and 64bit).

Exclaimer Auto Responder

Exclaimer Auto Responder allows you to automate replies to emails, redirect messages, add and remove senders and recipients from emails, as well as prevent messages from being delivered. Create personalised auto responses by including the sender's original message, add company branding, and attach files. Redirect messages to new domains or group mailboxes instead of sending to individuals. Change the senders and recipients of emails by switching from individual mailboxes to team mailboxes. For Exchange Server 2007 and 2010.

IMI Attendees Print

IMI Attendees Print is small utility specially designed for Outlook users to print the names of the people who have been invited to a meeting. Obtain information for Meeting Request items from any Outlook Calendar. Print the names of the people who have been invited to a meeting and print the response status - Accepted, Declined, Tentative, or None. Save and export report in Word, Excel, RTF, PDF, or HTML format. Compatible with Outlook 32-bit versions and Exchange Server.

Print Tools for Outlook

Print Tools for Outlook will help you automatically print incoming and outgoing messages with attachments (as well as messages and attachments separately). The plug-in automatically unpacks and prints packed .ZIP and .RAR attachments, and supports manual and automatic modes. Used with Microsoft Outlook rules, the Print Tools plug-in allows you to create a system that will automatically print messages and/or attached files. You can specify (or forbid) which file types will be printed or print an attachment separately from its message.

QuickFile for Outlook

File 90% of your emails at the click of a button. Manage your Inbox and Sent Items folders. Move emails out of the Inbox to the correct folder at the click of a button. QuickFile remembers the folders used for each person and presents a short customized list each time. Use the same list to Send&File in one step instead of having to go back to your Sent Items folder. Plus many more email management features such as one-click creation of task/appointments from emails, newsletter processing, deferred non-urgent emails and much more.

Safeguard Send

Sperry Software's Safeguard Send Add-In for Outlook checks outgoing emails for violations of conditions - if you're sending to specific domains, or if you're sending outside of the company, if you're emails have certain (potentially classified) keywords, or if you're sending to too many people at once, and more. It also now has support for Outlook 2010, both 32-bit and 64-bit. Free, fully functional, 14 day trials are available.


Add Email Address

Add Email Address is an Outlook add-in that puts people you reply to in Contacts. It can also scan your Inbox and create contacts out of all those email addresses. It now supports Outlook 2010, both 32-bit and 64-bit.

Advanced Folders Watch

Client-based notification tool for Outlook folders, including Exchange Server public folders. Now supports Windows Vista and Microsoft Office 2007. Freeware.

Appointments By E-Mail

Automatically adds appointments to calendar based on date information in simple e-mail messages. Enter code WD9BHK53 during checkout.

Auto Print Add-In for Outlook

Sperry Software's Auto Print Add-In for Outlook has support for Outlook 2010, both 32-bit and 64-bit. In addition, it now has the ability to print emails and/or attachments to any printer, not just the default printer. Margins, number of copies, print first page only - many new options are also now available, and Sperry Software now has fully functional 14-day trial versions on its entire product line.


Auto-Mate is an Outlook utility that allows you use define rules to move mail from your Inbox (or other folders) based on several criteria, including the age of the message. While Outlook rules only run as messages are downloaded or when you click Run Rules now, Auto-Mate rules run on a schedule, enabling you to apply rules to messages that have been in your Inbox for a given number of hours, days or weeks. Available in Standard or Pro Version. Supports Outlook 2003, 2007, 2010, 2013. Now available for Outlook 2010/2013 64-bit.

Automatic Out-of-Office Assistant Switching Script

Sample Exchange Server script for turning Out of Office on and off, based on what appointments the user has in the Calendar folder.

CDBOutlookCorporate Tools Plugin

Offers "Reply As Folder" functionality with option to force the use of the From address when replying as folder (controlled centrally). Sent items can be filed in a sent items sub folder. Appends Company Signature based on sender domain Suffix. By default, it blocks external mail sending except From group folders. Has centralized application management and error logging. Trial version available.


ContactCopy creates Outlook contacts from text containing contact information (like email signatures, contact data on websites, etc.) ContactCopy recognizes addresses and phone numbers from the USA and more than 20 European countries.

eMail Manager

eMail Manager is an addin for Outlook 2007 or 2010 to assist the user in filing / archiving and retrieving emails. Messages are either saved in Outlook / Exchange folders or as MSG files in the file system. The file message dialog presents you with a list of recent save locations and a range of options for dealing with attachments. As mail is sent eMail Manager pops up a dialog prompting you to save or delete the sent message. Messages saved into the file system are consistently named with a configurable filename format.

eMail-Lead Grabber

Automatically downloads emails from web forms and third party sites, processes them into Outlook and assigns follow-up whenever a lead fills up a Web Form on your web site. Send an Auto-Response Email to the incoming email and also Distribute the Lead email among your Lead Processing Team. Can also create contacts from structured text files, in addition to mail messages.(Formerly Web Response Grabber)


Email2DB is an email processor and auto-responder. It is a tool you can use to parse and extract data from form-based emails to integrate with your business data. If you receive orders, invoices, support enquiries, web site feedback forms or any of form based data by email. Email2DB can process emails from POP3, IMAP and Exchange Servers - plus directly from Microsoft Outlook 2003 folders. Email2DB will print custom reports, update Outlook contacts, save attachments to specific folders, send auto-responses, control Windows processes, run scripts & macros - all from received emails. Version 1.9

File Fetch

Send a special message to your PC running Outlook 2000 or 2002 and this utility, and your computer will mail back the file you need. Enter code WD9BHK53 during checkout.

File Send Automatically

Addin for Outlook 2000 or later that monitors a particular file for changes and automatically sends an update to a list of recipients with the latest file attached.


File emails from Outlook into project or client folders automatically by specifying the project number or client name in the subject of an email. FileChimp matches this data to a folder name located anywhere on your network! Watch as the bulk of your emails are automatically filed and finish the task with manual filing for emails that do not fall within the scope or a project or client folder.Save time and effort and ensure relevant emails are correctly filed throughout the office. Most emails are filed with ZERO clicks!

Kernel Attachment Management

Kernel Attachment Management is an add-in utility that processes and saves attachments of incoming and existing emails as per specified criteria and also leaves a link to the saved location for easy accessibility. Fully functional free trial of the software is also available for the period of 30 days. Product Name: Kernel for Attachment Management

Lucatec Mask

Lucatec Mask Add-in for Outlook is used with Exchange server accounts, allowing replies from a shared mailbox or public folder, automatically entering the folder or mailbox's email address in the From field. Lucatec Mask will automatically determine the correct sender address to use based on the mailbox or public folder the user is currently using in Outlook. It also offers the option to move or copy the sent message to the relevant account's Sent Items folder (or Public Folder). It supports shared Exchange Server accounts and Public Folders with email addresses. Works with Outlook 2000-2010. Version 3


MP*Print is a plug-in integrated into the Rules Wizard as a Custom Action used to automatically print email and/or attachments. Options include the ability to select the printer according to your own filters created with the Assistant, select different printers for the body of the message and for the attachments. Define the list of authorized extensions (for example .doc, .rtf, .txt, if you only want to print text files and Word files). MP*Print handles any attachment format if the application is available on the computer.

Nelson Email Organizer

NEO Pro is an email organizer and search engine for Outlook that indexes emails (including multiple message stores), as they are sent and received, into convenient virtual folders such as Correspondent, Date, Attachment Type and Category for instant access. NEO Pro introduces Conversation View, which allows users to expand the thread in the message list. Includes email notation so that users can add notes to individual messages for future reference. Compatible with Outlook 2010 (32 bits), 2007, 2003 and works with or without Exchange Server.

OOF Automation

OOF (Out Of Office) Automation is a VBScript-based automation of switching the OOF Assistant on automatically when the respective user has entered an "away" appointment and back to off when there is no "away" appointment anymore.


With OOF-Admin you can manage the Out of Office settings of Outlook/Exchange users: Out of Office message text and status (fully compatible with extended Out of Office features of Outlook 2007 with Exchange 2007).Out of Office rules (Enable/Disable rules, Create new rules, Delete/Modify existing rules; Folder Permissions (including the new Free/Busy permissions of Outlook/Exchange 2007) Version 3.


Reset the Microsoft Exchange Out of Office Assistant to send Out of Office notification mails more than once.

Out-of-Office Manager

Symprex Out-of-Office Manager is a simple solution to allow central management of out-of-office assistant settings and messages in your organization on Exchange 2013, 2010 and 2007.

Personalized Emails 4Outlook

Email Merge Personalized Individually Addressed Invitations, Greetings and Sales Letters at the click of a button. Supports Outlook 2000,2002, 2003 and 2007, with or without Word as Editor.

Policy Patrol Enterprise

All disclaimer and signature features of Policy Patrol Disclaimer, plus rules-based message and attachment filtering, spam blocking with real-time black lists, white lists, and other methods, anti-virus using the Kaspersky anti-virus engine, off-peak delivery of large messages, reports on sent and received messages and other management features, automatic printing, customized NDRs and DSNs, automatic conversion of messages to plain text, automatic compression, archiving to SQL, XML, or CSV.


Grabs mail messages and attachments, combining and saving into a text file, assigning a sequential number. Also includes TextPipe, which cleans up the formatting and inserts the text file into a database. Designed for use with resumes, but could have other applications as well.

RightFrom for Outlook

COM add-in for Outlook 2003/2007 that automatically fills in the correct From address when the user is responding to a message in another user's Exchange mailbox. (Use it with the UniSent add-in from the same site. UniSent keeps the outgoing messages in the Sent Items folder of the other users mailbox.) Version

Secure Email Forward

Set up automatic forwarding of either all messages or only messages that meet certain criteria. You can choose what information goes into the forwarded message -- subject, received time, sender, message body. Enter code WD9BHK53 during checkout.

SendGuard 4Outlook

Send Guard will detect and prompt you whenever you make any of these mistakes and more: forget to send an attachment you promised in a message, Reply-to-All or forget to Reply-to-All, send emails using the wrong email account, send emails with blank or incorrect subjects, said something you oh-so-knew-better than to say.

Single Click Filing for Outlook

Use Single Click Filing for Outlook to file your messages in Outlook. You can define up to 10 filing folders each with its own toolbar button and use the corresponding shortcuts (Alt+1, Alt+2, ... , Alt+0) to quickly and easily file messages. Free trial.

SSW LookOut! for Outlook

COM add-in for Outlook 2000 or 2002 to tag incoming mail messages with information from a database, so you can more easily identify messages from clients. Also checks for large or missing attachments on outgoing messages.


Email tracking service notifies you when your recipient reads your email and clicked on any links included in the email. Email analytics also available.

More Information

Leave a Reply

Please post long or more complicated questions at OutlookForums by

If the Post Comment button disappears, press your Tab key.