Following a recent Office update, users started seeing a Send to OneNote button on the ribbon in their Outlook.com and Office 365 accounts. This is an Office addin and works with the Windows OneNote app, not Outlook 2016.
My problem began after a recent Office 365 update. I'm a big user of the Send to OneNote feature in Outlook. After the update Send to OneNote uses OneNote online. This is annoying for a number of reasons. What do I need to do to fix it so the button behaves like it used to?
The new OneNote add-in is called Send to OneNote and uses the new OneNote icon and is in it's own group at the end of the ribbon. The OneNote add-in installed by Outlook 2016 is simply called OneNote, is in the Move group and has the old OneNote icon.
If you use the Send to OneNote function and have the online notebook open in OneNote 2016, the page will sync down to OneNote 2016. However, because the function is tied to the mailbox you are working in, Outlook items will be sent to a notebook in that account, not to a master notebook you use with all email accounts.
If you use local notebooks in OneNote or use it with POP or IMAP accounts, you’ll need to disable the new OneNote function.
Disable Send to OneNote
To disable the new Send to OneNote command in Outlook desktop, open File > Options > Advanced. Scroll to the bottom and untick Use Send to OneNote with OneNote for Windows 10, if available.
To disable it everywhere, including in Outlook on the web and in Outlook on Mac, you need to disable it in Manage Add-ins in your account online. In Outlook for Windows, go to File > Manage Add-ins (at the bottom of the screen.) This will open the account’s Manage Add-ins dialog.
Or, click the link below for your account type to open the Manage Add-ins page
Office 365 business mailboxes:
https://outlook.office.com/owa/?path=/options/manageapps
Outlook.com mailboxes:
https://outlook.live.com/owa/?path=/options/manageapps
Any idea why the "Use Send to OneNote with OneNote for Windows 10, if available" option would be missing in Outlook 2016? We have users that are using Outlook 2016 desktop application but are 365 accounts and have OneNote for Windows 10 installed on their machine. But the option checkbox missing from the Outlook Advanced menu.
I have the following problem:
After sending an email to OneNote from Outlook I then archive the email in Outlook. Now if I want to access the email again via the object link stored in OneNote the object is no longer accessible??
However, if I move the email to a different folder in Outlook Inbox (instead of archiving), after being sent to OneNote, the object link works just fine.
Is this intended functionality or am I doing something wrong?
The whole idea with archiving seems limited if it cannot be used as for all archiving purposes.
the link in OneNote uses the entry id - when you archive it to a new data file, it gets a new id. When you move it within the data file or mailbox, it keeps the id.
is there a limit to the number of selected emails that can be sent to onenote at once. I recently selected a large number of emails from an outlook folder and used the send to onenote button. It took some time but appeared to work however when i go to onenote i noticed that about half of those emails only contain the subject, none of the other content shows.
There is not a hard limit, but as you have noticed, there can be errors processing messages if you select too many messages that take longer to process.
Hi there,
I use outlook live and onenote web clipper all the time. It's so slow to use the webclipper because of the pop up window before saving it.
how do i stop the pop up window, as i just want to quickly send to the same folder in onenote everytime. I later wiz through that onenote folder to file or action etc. I find this is much quicker. B
But i cant stop the pop up window, would you know how to do this please?
My problem is a bit different but related.
When I'm in Outlook and select Send to OneNote, it sends to the online version of One Note and not my desktop One Note.
How can I switch this to go to my desktop version? Note the desktop version is not OneNote for Windows 10 app it's Microsoft OneNote for Microsoft 365 MSO. Thanks!
You need to go into File > Options > Advanced and uncheck the option ot use the onenote app. And make sure the onenote addin is enabled in file > options > addins.
I have Outlook and OneNote 2016.
Currently when I use the OneNote button showing in Outlook to get emails into OneNote for my Exec to review, the emails do not contain the hyperlink back to Outlook. My icon is within the "Move section".
It does for my Exec though (he has a Mac and his OneNote button is a Send to OneNote icon).
What can I do to get the email I send to OneNote to have that "link to oulook item" hyperlink
I can use Send to Onenote from Outlook without issue, but when I want to append information to a page it gets added to the bottom of the page. Is there any way to change that order, so the most recent addition is appended to the top of the page?
No, sorry there is not.
OK - thank you for checking.
I'm not entirely sure if my problem applies, but it sounds close. I recently upgraded to an Office 365 install on my Mac from an older version of office (2016 I believe).
My problem is that the Send to OneNote button opens in the web app rather than OneNote. There seem to be Windows instructions for setting default apps, but nothing that speaks to the issue on a Mac. Plus, I'm not really sure that it's a default app issue, as it seems Outlook is pointing directly to the Web rather than the App.
Any insight is greatly appreciated.
The button saves it to the web - and the OneNote app syncs with the web version. (OneNote for mac doesn't save notebooks offline, it only syncs with the web. )