• Outlook User
  • New Outlook app
  • Outlook.com
  • Outlook Mac
  • Outlook & iCloud
  • Developer
  • Microsoft 365 Admin
    • Common Problems
    • Microsoft 365
    • Outlook BCM
    • Utilities & Addins

Meeting Location Warning Message

Slipstick Systems

› Outlook › Calendar › Meeting Location Warning Message

Last reviewed on June 15, 2016     1 Comment

A client was annoyed by the warning Outlook gives when the location is missing from meeting requests.

Do you want to send this meeting request without a location?

meeting location missing warning

While there is no way to turn the warning off, if you really don’t want to use a location, there are a couple of ways around it:

Use a macro to set a location, such as Office, when you open a new meeting request. The macro at Disable Outlook's No Subject Warning using VBA fixes both blank subject and blank location fields. It adds a space to the fields when you open a new appointment or message to make Outlook think the fields have an entry. (The space is removed from the email message subject as the message is sent.)

Create a custom form that has a default location filled in.

Don’t forget to add a location when necessary, otherwise the attendees won’t know where to go. If you use the same location often, you can tab into the field and use the down arrow to select an existing location.

Create a Custom Form

To create a custom form, follow these steps:
First you need to show the Developer ribbon. To do this, go to File, Options, Customize Ribbon, and add a tick to Developers on the right side of the dialog. Close the Options dialog.

  1. Switch to your Calendar then select the Developer tab.
  2. Click Design a Form and select Appointment, then click Open.
    select Appointment
  3. Type something in the Location field. (I used Office.)
    enter a location then publish
  4. Click Publish > Publish form.
    publish the form
  5. Enter a name for your form and click Publish.
    enter a name for your form
  6. Right click on the Calendar folder and choose Properties
  7. Select your new form in When posting to this folder use dropdown. The close the dialog.
    Set the new form as the default

Now when you click the New Appointment or New Meeting button, your form will come up with the Location field filled in.

Meeting Location Warning Message was last modified: June 15th, 2016 by Diane Poremsky

Related Posts:

  • Tips for Customizing Outlook Appointment Forms
  • How to Show Appointments as "Free" by Default
  • To Cc or Bcc a Meeting Request
  • Sometimes we get some interesting questions and the solution, while no
    Remove the To field from an Outlook message form

About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Subscribe
Notify of
1 Comment
newest
oldest most voted
Inline Feedbacks
View all comments

Jason (@guest_213660)
July 23, 2019 2:10 pm
#213660

This was so helpful. Thank you. I can't believe how easy this was...

0
0
Reply

Visit Slipstick Forums.
What's New at Slipstick.com

Latest EMO: Vol. 30 Issue 16

Subscribe to Exchange Messaging Outlook






Support Services

Do you need help setting up Outlook, moving your email to a new computer, migrating or configuring Office 365, or just need some one-on-one assistance?

Our Sponsors

CompanionLink
ReliefJet
  • Popular
  • Latest
  • Week Month All
  • Use Classic Outlook, not New Outlook
  • How to Remove the Primary Account from Outlook
  • Disable "Always ask before opening" Dialog
  • Adjusting Outlook's Zoom Setting in Email
  • This operation has been cancelled due to restrictions
  • How to Hide or Delete Outlook's Default Folders
  • Reset the New Outlook Profile
  • Save Attachments to the Hard Drive
  • Add Attachments and Set Email Fields During a Mail Merge
  • Outlook SecureTemp Files Folder
  • Open Outlook Templates using PowerShell
  • Count and List Folders in Classic Outlook
  • Google Workspace and Outlook with POP Mail
  • Import EML Files into New Outlook
  • Opening PST files in New Outlook
  • New Outlook: Show To, CC, BCC in Replies
  • Insert Word Document into Email using VBA
  • Delete Empty Folders using PowerShell
  • Warn Before Deleting a Contact
  • Classic Outlook is NOT Going Away in 2026
Ajax spinner

Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in classic Outlook (Windows).

For new Outlook for Windows: Fixes or workarounds for recent issues in new Outlook for Windows .

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Outlook.com Recent issues: Fixes or workarounds for recent issues on Outlook.com

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Outlook (new) Feedback. Use this for feedback and suggestions for Outlook (new).

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services




New Outlook Articles

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Google Workspace and Outlook with POP Mail

Import EML Files into New Outlook

Opening PST files in New Outlook

New Outlook: Show To, CC, BCC in Replies

Insert Word Document into Email using VBA

Delete Empty Folders using PowerShell

Warn Before Deleting a Contact

Classic Outlook is NOT Going Away in 2026

Newest Code Samples

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Insert Word Document into Email using VBA

Warn Before Deleting a Contact

Use PowerShell to Delete Attachments

Remove RE:, FWD:, and Other Prefixes from Subject Line

Change the Mailing Address Using PowerShell

Categorize @Mentioned Messages

Send an Email When You Open Outlook

Delete Old Calendar Events using VBA

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

Diane Poremsky [Outlook MVP]

Make a donation

Mail Tools

Sending and Retrieval Tools

Mass Mail Tools

Compose Tools

Duplicate Remover Tools

Mail Tools for Outlook

Online Services

Calendar Tools

Schedule Management

Calendar Printing Tools

Calendar Reminder Tools

Calendar Dates & Data

Time and Billing Tools

Meeting Productivity Tools

Duplicate Remover Tools

Productivity

Productivity Tools

Automatic Message Processing Tools

Special Function Automatic Processing Tools

Housekeeping and Message Management

Task Tools

Project and Business Management Tools

Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

Help & Suggestions

Submit Outlook Feature Requests

Slipstick Support Services

Buy Microsoft 365 Office Software and Services

Visit Slipstick Forums.

What's New at Slipstick.com

Home | Outlook User | Exchange Administrator | Office 365 | Outlook.com | Outlook Developer
Outlook for Mac | Common Problems | Utilities & Addins | Tutorials
Outlook & iCloud Issues | Outlook Apps
EMO Archives | About Slipstick | Slipstick Forums
Submit New or Updated Outlook and Exchange Server Utilities

Send comments using our Feedback page
Copyright © 2025 Slipstick Systems. All rights reserved.
Slipstick Systems is not affiliated with Microsoft Corporation.

wpDiscuz

Sign up for Exchange Messaging Outlook

Our weekly Outlook & Exchange newsletter (bi-weekly during the summer)






Please note: If you subscribed to Exchange Messaging Outlook before August 2019, please re-subscribe.

Never see this message again.

You are going to send email to

Move Comment