A user wanted to use the out of office dialog function to forward messages but did not want to send out of office replies to everyone.
I want to use automatic reply rules to forward mail to a colleague when I’m out of the office, but I don’t want to announce to everyone that I’m out. Is there a way to use autoreply rules and not send an out of office to everyone?
Yes, but only for internal addresses. If you enable automatic replies but leave the message field blank, the automatic reply rules will run but no reply is sent. Unfortunately, this doesn’t work for external addresses – you’ll need to set a message but can limit automatic replies to Contacts only.
To set up Out of Office, open the Out of Office dialog from the File tab.
- Select Send Automatic replies
- Click Rules in the lower left corner of the dialog.
- Click Add Rule to create your Out of office rules.